1. Office of State Procurement How to Do Business with the
State of Louisiana
September 11, :15 – 10:45 AM

2. PURPOSE Topics of Discussion Procurement Office
Common Methods of Procurement
Types of Contracts
Hudson and Veterans Initiative
Methods of Obtaining State Contracts
LAPAC – Procurement & Contract Network
ECAT – Electronic Catalog

3. Office of State Procurement
The Office of State Procurement (OSP) is responsible for standardizing, procuring, or supervising the procurement of all goods, services, and major repairs required by state agencies:
Physical address:
Office of State Procurement
Claiborne Building
1201 N. Third Street, Suite 2-160
Baton Rouge, LA
Mailing Address:
P. O. Box 94095
Baton Rouge, LA
Telephone Number: (225)
Fax Number: (225)

4. Methods of Procurement
Small Purchase (< $25,000) - Exempt per Executive Order
Competitive Sealed bid – ITB – Invitation to Bid
Request for Proposals - RFP
LaPS is a rule created that requires all eligible users of our contracts to compare make cost comparisons and seek best value where multiple contracts exist for like or similar items
Brand name allows for only the specified brand to be bid.
LaMas (Louisiana Multiple Award Schedule ) Contracts establishes LA contracts based on pricing negotiated by the Federal Government in their General Service

5. Small Purchases (<$25,000)
The Small Purchase Executive Order has multiple sections. This executive order is available on OSP’s website under the Legal tab.

6. Small Purchase Thresholds
<$5,000 – no competition required
>$5,000 but <$15,000 – 3 quotations by telephone, or fax
>$15,000 but <$25,000 – 5 quotations by telephone, or fax
HVI Certified vendors must be sought for small purchases. 1 for purchased between 5K and 15K and 2 for purchases between 15K and 25K

7. Purchases Exceeding Small Purchase Limit (>$25,000)
Competitive sealed bid
Procedures per RS 39:1594.B; Rules & Regulations Section 5
Must be advertised in newspaper and posted to LaPAC
Request for Proposal
Procedures per R.S. 39:1595

8. Statewide Contracts
LaPS (Louisiana Pricing Schedules) = Brand Name, LaMAS, Multi- State/Cooperative Purchasing
Formats – itemized, discount from price list, catalog
Mandatory/non-mandatory
LaPS is a rule created that requires all eligible users of our contracts to compare make cost comparisons and seek best value where multiple contracts exist for like or similar items
Brand name allows for only the specified brand to be bid.
LaMas (Louisiana Multiple Award Schedule ) Contracts establishes LA contracts based on pricing negotiated by the Federal Government in their General Service

9. Hudson and Veteran Initiatives Certification in LaPac
Once the vendor has completed the registration process and obtained the Hudson and Veteran Initiatives Certification, they can be identified through the search criteria in LAPAC
Agencies and Procurement personnel can identify certified small entrepreneurs through the search criteria in LaPac network database
ttps://wwwcfprd.doa.louisiana.gov/osp/lapac/vendor/srchven2.cfm
SEBD certifications interface from LED to LAPAC twice a week on Mondays and Fridays

12. HVI Contracting Opportunities
Small Purchase Executive Order
Governs purchases under $25,000 and other applicable procurements which are exempt from the competitive sealed bidding requirement.
Note: Does not include public works contracts greater than $5,000; and items covered by existing contracts
No quotes required for purchases less than $5,000 per single transaction
Requirement for quotations for purchases exceeding $5,000 but not exceeding $15,000 may be waived when making purchases from an LED certified small entrepreneurship (Hudson or Veteran Initiative vendor or a Small and Emerging Business)
At least two small entrepreneurships are to be solicited in quotations for purchases exceeding $15,000 but not exceeding $25,000

16. Agency’s Role and Responsibilities
Identify needs between $5K - $15K that can be procured directly from HVI vendors
Add 10% of the total evaluation points to a certified Small Entrepreneurship’s bid on a Request for Proposal (RFP)
Prime contractors who use certified Small Entrepreneurships as a subcontractor on a bid for an RFP are also eligible to receive additional percentage points
Provide pathway for HVI Vendors to market their goods and services
Provide feedback based on performance
Verify that prime contractors are making payments to certified HVI subcontractors (HDVI Expenditures Reporting Form Tracker)

17. HDVI Expenditure Reporting Form

18. How Are Contracts Established?
Agencies’ Requests
Recognized Repetitive Purchases
Potential Events such as supplies or services needed for a Governor Declared Emergency. i.e. hurricane, flood

19. How can YOU Get a State Contract?
Visit the OSP website
Register in LaGov
Meet With State Agencies
List of State Agencies posted on our website

20. Benefits of Registering in LaGov
LaPac Bid Search by commodity Group
Self Enrollment and Account Maintenance
Mandatory in order to do Business with the State of LA
Instant Online Registration and 24/7 access
Automated Bid and Addenda
Notification
Identifies all Hudson and Veterans Certified Vendors
Free
No Enrollment Fee
Vendor Payment Inquiry
Assessable through LAGov Vendor Search Database
Agencies can search for specific vendors by commodity code

21. Office of State Procurement Website. http://www. doa. la
OSP’s website has a special section dedicated to vendor registration with help scripts on each topic. It is located under the Vendor Center.
There is a lot of information available on our website with a section specifically devoted to the vendors. When you mouse over vendor section you will see a list of information available for you.

22. Vendor Portal Help Scripts

23. Vendor Registration

24. Vendor Guide
The Vendor Guide is posted on OSP’s website and provides information on Louisiana’s procurement processes. It explains registration, responding to bids, and other information that should be of interest to you.
VendorGuide.pdf

25. How to be Informed of Bid Opportunities
LaPAC (Louisiana Procurement and Contract) Network
Centralized electronic site for posting bid opportunities
Businesses receive electronic notifications when opportunities are posted in the selected UNSPSC Codes
Search by bid category, departments, open bids, bid number
Accessible for bid, addenda, and award

26. LaPac

27. How to Obtain Copies of Solicitations

29. How to Be Informed of Bid Opportunities
Request to be placed on agencies bid lists as some bids under $25,000 may not be posted to LaPAC
Request to be placed on the bidders’ list of agencies that are exempt from State Purchasing
All purchases projected to be $25,000 or more are advertised in the official journal and the newspaper where services are to be performed or products delivered

30. LA’s Electronic Catalog (eCat)
Contract Search
All OSP contracts are posted to eCat
Searchable by a variety of criterion
Contact line items can be exported into an Excel spreadsheet

31. OSP HELP DESK
Phone Number: s (preferred): Purchasing: Professional Contracts: Vendor Inquiries:

32. QUESTIONS?