Tennessee Longitudinal Data system (TLDS) TN State Data Center: Data Users Conference

Agenda What is TLDS? Who Participates? Data & Matching Overview Data Domains What can we do with TLDS? Who Participates? Governance Structure Committee Responsibilities Data Access & Management Policy Data & Matching Database Framework Unique Identifier (MPI) Web Portal, Dashboards & Research Data Web Portal Overview Dashboards Research Request Process What’s Next? New Projects September 19, 2018

What is TLDS? Overview Architecture & Security Governance Data Warehouse Extract/Transform Audit/Validation Unique Identifier Dashboards Agency Query & Analysis Research Datasets Data Sharing Request & Access Procedures Access Approvals Enhancements Environment Security Protocols & Controls User Management Performance Architecture & Security Governance Data Management Dashboards, Data Access, & Research September 19, 2018

Economic Develop-ment Data Domains Human Services Student Course Assess-ment Work- force School Staff Disability Services Beyond Children Services Economic Develop-ment 2011/2014 September 19, 2018

What can we do with TLDS? Make informed decisions based on data Assess Effectiveness of Policies and Programs Identify impact/outcomes of services Example: Unemployment or wage by education attained (i.e. Degree, Program) Example: Determine success of program participants Evaluate College and Career Readiness Curriculum evaluation and reform Example: Graduates require remediation or learning support upon entering college Improve Efficiency of Agency Operations Cross agency information sharing Example: Provide view of information for federal compliance reporting Example: Provide standardized data for use by agency or others September 19, 2018

GOVERNANCE September 19, 2018

Who Participates? Governance Structure September 19, 2018

Committee Responsibilities Governance Oversight (Steering Committee) Data Access and Management Policy Annual Review Data Access Approvals Public Report Release Approvals Ensure agency has staff assigned to both research and data steward committees Review and establish priorities for enhancement and research requests Research Data Requests (Research Review Committee) Guide refinement of procedure for requesting data External research request review and approval Provide guidance on data sharing terms Advise or facilitate data questions and understanding Data & Access (Data Stewards Committee) On-going data extraction, transfer and validation Resolution of data anomalies and matching issues Provide data definitions and code lists for inclusion in TLDS metadata September 19, 2018

Data Access & Management Policy Types of Data Sourced Relevant State and Federal Regulations Responsibilities of the Agencies and CBER User Roles for Access Levels of Data Visibility Approvals Required for Access Security Measures to Protect the Data Additional Procedures: Annual Policy Review User Management & Monitoring Researcher Request for Data Amendment to Expand Partner Agencies September 19, 2018

DATA & MATCHING September 19, 2018

imart data management framework Data Imported ‘As-Is’ Transformed to iMart Data Model Assign Unique Identifier Strip Identifiable Data Publish to Reporting Warehouse Create Cubes for Analysis September 19, 2018

Unique Identifier (MPI) Overview Identify individuals across multiple data domains using matching algorithms Mask sensitive data to protect identity of individual Assigns identifiers to uniquely identified individuals Common elements: SSN, Name & Birth Date Not consistently available in all data sources Can assign multiple identifiers Flexible when new elements available for matching September 19, 2018

WEB PORTAL, DASHBOARDS & RESEARCH DATA September 19, 2018

Web portal Overview Secured Portal Research Request Dashboards Online Training Collaboration Tools Data Analysis & Export Research Request Public Release TBD Applicant Registration View Data Domains Request Data Provide Data/Access September 19, 2018

Dashboards Public Release DOE Annual Report Card 9th Grade Pipeline Education Attainment Secured Release (State Agency Personnel Only) HS Progression HS Equivalency Progression PS Freshman Progression PS Graduate Progression Workforce Statistics September 19, 2018

Research Request Process Researcher submits application for data Data Loan Period Project Description: scope, research questions, timeline, data requested, etc. Longitudinal Study Data Security and Access Plan Institutional Review Board Approval Signed Confidentiality Agreement Upon approval, data logistics agreement established Data: Years and/or Population Set of Data, Data Domains and Data Dictionary Access to Data: who, method and time frame Publications: Timing for preliminary and final results Delivery of data in TLDS environment or via SFTP for download TLDS provides STATA or SAS statistical analysis tools September 19, 2018

What’s Next? New Projects Workforce Data Quality Initiative (WDQI) TDLWD awarded funding starting July 1, 2015 Update workforce data integration processes Expand to include ECD and DHS data sources Analyze impact of workforce development programs Institution of Educational Sciences (IES) TDOE awarded funding starting October 1, 2015 Integrate TLDS data with career and college readiness portal September 19, 2018

Questions?? September 19, 2018