Chancellor’s Office Update EOPS/CARE Annual Statewide Technical Assistance Training March 1, 2018 Doubletree Hotel, Sacramento

Topics Chancellor’s Office Staffing Upcoming events in 2018 Governor’s January Budget Proposal for 2018-19 EOPS and CARE Reallocated Funds EOPS/CARE Allocations Formulas for 2018-19 and beyond EOPS Eligibility Criteria – Educationally Disadvantaged Option #5 – “Other Factors Set Forth” Counting a student as served in MIS Timing of First and Third Mandatory EOPS Counseling Contacts NextUp Update

Chancellor’s Office Staffing New Deputy Chancellor: Dr. Daisy Gonzales New Vice Chancellor of Financial and Facilities Planning: Christian Osmeña New Vice Chancellor of Academic Affairs: Dr. Alice Perez

Chancellor’s Office Staffing Permanent Vice Chancellor, Student Services and Special Programs: Rhonda Mohr, effective January 2018 Dean of Student Services: Michael Quiaoit (pronounced “Key-Ow-It”); Michael replaces Sarah Tyson who retired in December 2017 Dean of Student Services: Rhonda Mohr’s prior position which is currently vacant Kelly Gornik retirement

Upcoming Events in 2018 One recorded CCCCO Spring 2018 Webinar on 2018-19 EOPS and CARE Allocation Formulas – March 22, 2018, 1:30-3:30 One recorded CCCCO Summer 2018 Webinar on SSARCC EOPS/CARE Final Expenditures CCCEOPSA Fall Conference in October 2018 NOTE: There will be no Chancellor’s Office EOPS/CARE new directors training in 2018 Recorded webinars on EOPS Title 5 regulations, MIS EOPS/CARE Data Elements and SSARCC final expenditures are available: https://www.cccconfer.org/Meetings/Recordings?q=Kelly+Gornik&DateRangeList=all

Governor’s January Budget Proposal for 2018-19 2.51 % COLA for EOPS and CARE “Chancellor’s Office is expected to consult with stakeholders and develop a proposal for the May Revise (Mid May 2018) that would consolidate categorical programs” Chancellor Oakley and stakeholders are currently determining what “consolidation” should look like and reviewing which categorical programs would be consolidated

Governor’s January Budget Proposal for 2018-19 New funding formula for general purpose apportionments: 50% For FTES (student enrollment) 25% For completion of certificates and degrees 25% For enrolled low income students Fully on-line college for specified adult working learners $100 million one time $20 million on-going

2017-18 EOPS and CARE Reallocated Funds 2018-19 EOPS and CARE Mid-Year Reports: Due on March 15, 2018 Available EOPS Funds So Far: $133,843 Available CARE Funds So Far: $9,264 Requests so far for EOPS Reallocated Funds: 8 totaling $179,000 (3 requests are for priority #2 services) Requests so far for CARE Reallocated Funds: 5 totaling $28,000

EOPS/CARE Allocation Formulas Background: Formulas suspended starting in 2009-10 when EOPS and CARE were cut nearly 40% Formulas reinstated in 2016-17 after both EOPS and CARE were fully restored to 2009-10 funding levels in 2015-16 In 2017-18 EOPS student cap implemented, per 2015 EOPS Allocation Task Group (cap based on highest # of students served in 2014-15, 2015-16 or 2016-17

EOPS/CARE Allocation Formulas Background: EOPS Allocation Task Group = 1 EOPS representative from each of the 10 regions, 1 CSSO, 1 CBO, 1 CCCEOPSA representative and Chancellor’s Office Dean of Student Services and EOPS/CARE staff

EOPS Allocation Formula for 2017-18 Three elements: Base Allocation = $50,000 to each program Students Served = 90% of remaining funds allocated based on students served in prior year College Effort = Remaining 10% allocated based on “college effort” “College Effort” is defined as 15% of the individual program’s average EOPS allocation for 2011-12, 2012-13, 2013-14; statewide “college effort” $$ are divided into funds available for Element #3 to determine dollar rate per each dollar of college effort Each program is guaranteed 95% of prior fiscal year allocation

CARE Allocation Formula for 2017-18 Two elements: Base Allocation = $10,000 base allocation to each program Students Served = Remaining funds allocated based on students served in prior year Each program is guaranteed 95% of prior fiscal year allocation

EOPS/CARE Allocation Formulas in 2017-18 Any penalties (for 2015-16 audit findings and return of more than 5% of the 2015-16 allocation after the close of 2015-16) were applied after the formulas were ran; did not affect initial allocation Penalties could cause a program to be cut more than 5%

EOPS/CARE Allocation Formulas in 2017-18 Each program gets COLA (cost-of-living adjustment), if included in State Budget Act, after allocation formulas are ran Programs receive growth funds, if included in State Budget Act and if program meets minimum enrollment growth to be eligible for these funds

EOPS Allocation Formula in 2017-18 How student cap affects your allocation: Serve less than student cap = funded for # of students served Serve the same as student cap = likely funded at approximately the same level as prior year – may take a couple of years for this to start happening Serve more than student cap = may receive some additional funds for all or some of the students above cap if growth funds are included in the State Budget Act

EOPS/CARE Allocation Formulas in 2018-19 and Beyond EOPS/CARE Allocation Task Group met five times in 2017 to review elements of EOPS and CARE allocation formulas Task Group = 1 EOPS representative from each of the 10 regions, 1 CSSO, 1 CBO, 1 CCCEOPSA representative and Chancellor’s Office staff (Dean of Student Services and EOPS/CARE staff) Task Group was charged with soliciting input, comments, questions, concerns from constituencies

EOPS/CARE Allocation Formulas in 2018-19 and Beyond EOPS/CARE Allocation Task Group made recommended changes to EOPS and CARE formulas Consultation Council reviewed recommended changes at its October 19, 2017 meeting Chancellor’s Office is currently planning to implement changes starting in 2018-19

New EOPS Allocation Formula Currently Planned 2 Year Phase-In Implementation 2018-19 (First Year of Implementation) $150,000 base 95% for students served in prior prior year (2016-17) 5% for college effort 95% guarantee Minimum of $150,000 per program Student cap = same cap as in 2017-18

New EOPS Allocation Formula 2. Currently Planned for 2019-20 (Second Year of Implementation) $150,000 base 90% for students served in prior prior year (2017-18) 5% for college effort 5% for growth 95% guarantee Minimum of $150,000 per program Student cap = based on # of students funded in 2017-18 EOPS category C obligation determined from prior prior EOPS final expenditures report

New CARE Allocation Formula Currently Planned to Implement in 2018-19 $30,000 base After base is distributed, remaining funds allocated based on prior prior student numbers (2016-17) 90% guarantee No student cap for CARE In five years, reconvene task group to discuss the 90% guarantee to see how close to parity the formula allocations are at that time If CARE funding increases or decreases by 10% or more before the five years, then revisit the formula then

Also…. EOPS and CARE: One-time, dollar-for-dollar penalty for returning more than 3% of allocation after April 30, starting in 2018-19 The allowed time frame for spending current year EOPS and CARE funds is still July 1 through June 30 of that same fiscal year

EOPS Eligibility Criteria Historically, EOPS programs were able to accept many students into EOPS by determining they were educationally disadvantaged through use of assessment tests that showed that students were: “not qualified at the college of attendance for enrollment into the minimum level English or mathematics courses that are applicable to the associate degree.”* *Per Title 5, section 56220(e)(1)

EOPS Eligibility Criteria With multiple measures and AB 705 (Assessment and Placement) in place, students may be less likely to qualify for EOPS using, “not qualified at the college of attendance for enrollment into the minimum level English or mathematics courses that are applicable to the associate degree.”

EOPS Eligibility Criteria There are still eight other options for determining if a student is educationally disadvantaged, per Title 5, section 56220(e) There is no limit to how many times these eight other options are used

EOPS Eligibility Criteria Title 5, section 56220: Be a resident of CA or meet AB 540/CA Dream Act requirements Be enrolled full-time when accepted into EOPS; EOPS director may authorize up to 10% of EOPS students accepted/enrolled in for 9 units Not have completed more than 70 units of degree-applicable credit course work in any combination of postsecondary higher education institutions Qualify to receive a CA College Promise Grant (formerly called Board of Governors fee waiver) A (based on public assistance) or B (based on income) or C (based on need) with $0 Expected Family Contribution

EOPS Eligibility Criteria Title 5, section 56220 (continued): e) Be educationally disadvantaged (five options): (students only need to meet one of the five options to be accepted into EOPS) (there is no limit to how many times any of these options are used)

EOPS Eligibility Criteria Title 5, section 56220(e) (continued): Not qualified at college of attendance for enrollment into the minimum level English or mathematics course that is applicable to the associate degree Not have graduated from high school nor obtained the GED 3) Graduated from high school with a GPA below 2.50 on a 4.0 scale 4) Was previously enrolled in remedial education or basic skills (at high school or college)

EOPS Eligibility Criteria Title 5, section 56220 (continued): 5) Other factors (optional)/student must meet only one: first-generation college student (neither parent/guardian has successfully attended college, e.g., neither parent/guardian has a bachelor’s degree); or Underrepresented as defined by district student equity goals; or Primary language spoken at home was/is not English; or Current or former foster youth. No limit on how often the above four options are used

Counting a Student as Served Title 5, section 56204: “For purposes of allocating EOPS funds, conducting audits and evaluations, an EOPS student served is a person for whom, at minimum, the EOPS program has documentation in the student’s file of an EOPS application, Education Plan, and Mutual Responsibility Contract….”

Counting a Student as Served In addition to the three required documents, an EOPS student must also: Be provided with an EOPS service (including, but not limited to, orientation, counseling, priority registration, book services, etc.) and Attend at least one class during the term in which s/he is being counted (class can be prior to first census); EOPS is responsible for verifying class attendance

Examples of When a Student Cannot Be Counted as Served Student attends classes but has no active participation in EOPS during the term Student receives EOPS services prior to the first day of the term but drops out of college before the first day of class and does not re-enroll Student is accepted into EOPS at 12 units prior to first day of term and drops down to 6 the day before the start of the term and doesn’t add units during the term Student is accepted into EOPS and subsequently disqualified during the verification and/or re-evaluation of her application and therefore, ineligible for EOPS

Timing of First and Third Mandatory EOPS Counseling Contact Title 5, section 56236: each college shall provide counseling and advisement to EOPS students of at least three contact sessions per term for each student as follows: a) Interpret assessment results to prepare a student’s educational plan and a mutual responsibility contract specifying what EOPS programs and services the student shall receive and what the student is expected to accomplish

Timing of First and Third Mandatory EOPS Counseling Contact Section 56236 (continued) b) An in-term contact session to ensure the student is succeeding adequately, that EOPS programs and services are being provided effectively, and to plan changes as may be needed to enhance student success

Timing of First and Third Mandatory EOPS Counseling Contact Section 56236 (continued) c) A term-end or program exit contact session to assess the success of students in reaching their objectives that term, the success of EOPS programs and services in meeting the students’ needs, and to assist students in preparing for the next term of classes or to make future plans for students leaving EOPS or the college

Timing of First and Third Mandatory EOPS Counseling Contact Section 56236 (continued) The first mandatory counseling contact may occur prior to the first day of the term The third mandatory counseling contact may occur after the last day of the term The first and third counseling contacts should not cross over from one primary term into another, i.e., the first mandatory counseling contact of the spring 2018 term should not take place during Fall 2017

CCCCO EOPS/CARE/NextUp Program Staff Rhonda Mohr, Vice Chancellor, Student Services and Special Programs Michael Quiaoit (“Key-Ow-It”), Dean of Student Services Kelly Gornik, EOPS/CARE/NextUp Specialist and lead on EOPS/CARE, kgornik@cccco.edu and 916-323-4281 Janet Fulton, EOPS/CARE/NextUp Specialist and lead on NextUp, jfulton@cccco.edu and 916-323-5275 Koney Austinn, EOPS/CARE/NextUp Analyst, kaustinn@cccco.edu and 916-323-5956

NextUp Update By Janet Fulton, EOPS/CARE/NextUp Specialist