Progress Report Preparation and Submission

Learning Objectives As a result of participating in the Research Administration Services Progress Reporting course, you will: Understand the overall Progress Reporting process Understand the role of the RAS unit in the process

Pre Requisite Training Recommendations Compass Accounting Basics Budgeting Basics Reporting Basics Inquiry and Query Basics EPEX

Background NIH moved the progress reporting tool from Electronic Streamlined Non-Competing Award Process (eSNAP) to Research Performance Progress Report (RPPR) in 2013 Beginning April 2013, the RAS units launched with the pilot of two units Around that time, a small number of RAS – C&I Pre Award staff submitted progress reports in the RPPR system, with financial input from Post Award staff PI interaction on these submissions varied by department During the RAS transition, the progress reporting SOP and associated functions were defined as a Post Award activity Slide 7 outlines the process as outlined in the RAS SOP

Systems Involved in Progress Reporting Submitting a progress report involves multiple systems: Agencies (RPPR – NIH only) PeopleSoft Financials (Compass) and Emory Proposal Express (EPEX) in Compass Grants Electronic Conflict of Interest (eCOI) Electronic Notice of Awards (eNOA)

Process as outlined in SOP Principal Investigator (PI) provides updated goals and progress to Post Award Administrator Post Award Administrator creates next year’s budget and determines any carryover balances Carryover information is noted on the agency reports (RPPR for NIH) Budget details for next budget period are outlined using standard Excel format Post Award Administrator creates new eCOI report for project and sends to Key Personnel to certify COI Post Award Administrator creates EPEX record for routing to OSP and includes budget information, eCOI, eNOA, and any other relevant information Post Award Administrator works with PI to finalize agency report forms Forms are uploaded and routed with EPEX record to OSP (standard approvals apply)

Process Overview PI RAS OSP Post-Award Enters applicable data into agency forms 1. Updates financials & reports carryover amount 2. Reviews previous ICA and creates new ICA (if applicable) Submits final report to agency Certifies eCOI 3. Creates EPEX proposal 4. Saves previous eNOA and budget; uploads into EPEX Certifies EPEX proposal 5. Creates budget & uploads into EPEX 6. Creates eCOI reports For NIH, routes progress report in eRA commons 7. Routes EPEX record to Central 8. Monitors status of proposal and resolves issues

Process Note Please note that, for purposes of this training, this process is shown as a Post Award function. Each RAS will determine whether Progress Reporting is carried out as a Post Award function, a Pre Award function, or a combination of both.

Revised Process - Details PI should enter applicable data into agency forms with assistance from Post Award staff May require up-front communication Post Award Administrator updates financials, creates budget, and saves previous eNOA This information will be uploaded directly into Compass, once the record exists Any determined carryover amounts will be communicated to the PI for integration into the agency forms Post Award Administrator works with PI to finalize agency forms Post Award Administrator creates: EPEX record eCOI and uploads completed report into EPEX, along with relevant documentation Once finalized, Post Award Administrator routes agency forms, budget, eCOI, eNOA, and ICA (if applicable) in EPEX as standard proposal Post Award Administrator will monitor and update PI as appropriate, to ensure timely submission

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