1. Decision Tree for eIRB Submission Revised: 01/25/2016
NJ Dept. of Health
Decision Tree for eIRB Submission
Revised: 01/25/2016
Is this research defined as:
A systematic investigation which includes research development, testing and evaluation, designed to contribute to generalizable knowledge, i.e., publication, presentation, or achievement of a degree
NOTE: Rowan University IRB will make the determination whether a proposed study is human subjects’ research or not. The Principal Investigator IS STILL REQUIRED to submit an eIRB application requesting a Non-Human subjects review. No
Yes No
Are you using data / information about a living individual?
Yes No
Is there an interaction or an intervention with a living person related to this research; OR is the information individually identifiable and is the information private (is the information collected where the subject can reasonably expect that a recording is not taking place and the information was provided for a purpose where there is not an expectation that the information will be made public or used in the conduct of research)? If using confidential information or a link exists between different data sets for this research, then please follow the arrow marked ‘Yes’
Yes 1 2
Human Subjects Review
Non-Human Subjects Review

2. Principal Investigator requests a Guest Account in eIRB1 2
NJ Dept. of Health
Rowan University eIRB Process
Principal Investigator, Coordinators, Co-Investigators, and Study Staff request a Guest Account in eIRB. Personnel receive notification of eIRB account in approx. 24 hours
Principal Investigator requests a Guest Account in eIRB
eIRB Application Requirements:
Investigator Financial and Other Personal Interest Form
Protocol Template
Consent Forms
Research Materials – Data Collection Sheet, survey, interview or other instruments; screening instruments
Advertisements, letters
Detailed data that will be obtained from NJDOH via Data Use Agreement
Investigators CV’s and resumes
Any other document(s)/materials pertinent to the proposed research study
Agreement for the Ethical Conduct of Human Subjects Research (formerly NJDOH OC-41)
Principal Investigator receives notification of eIRB account in approx. 24 hours
Principal Investigator and/or Co-Investigator creates eIRB application. Completes and uploads all applicable information listed in eIRB Application Requirements and completes eIRB application
Principal Investigator downloads and completes Rowan University Protocol, Investigator Financial and Other Personal Interest Form and a survey or description of what will be obtained in the course of the work. For example, if a survey will be used, then that should be provided in the eIRB application.
All Co-Investigators listed in the eIRB application need to Accept Participation.
Principal Investigator logs into eIRB, creates eIRB application, uploads the applicable documentation, and completes the eIRB application. NOTE: PI needs to select the following when completing the eIRB application. On page 1.5 Review Type, the PI selects Non-Human.
Principal Investigator submits study in eIRB. If errors are noted when submitting, then specific eIRB pages noted in error message need to be corrected. If no errors occur, then the study is submitted for Department Review and Approval. 3

3. NJ Dept. of Health (NJDOH) Rowan University eIRB Process3
NJ Dept. of Health (NJDOH)
Rowan University eIRB Process
Human Subjects Review
RU IRB Administration reviews eIRB application.
Non-Human Subjects Review
RU IRB Administration reviews study and identifies any changes required.
Investigator needs to upload data request in eIRB or detail the NJDOH data that will be used in the study in the protocol.
RU IRB determines Non-Human Subjects and issues Non-Human Subjects Determination Letter to PI
the data request to NJDOH
Principal Investigator logs into eIRB, makes changes requested, responds to change requests, and submits changes back to RU IRB for review
With DUA
RU IRB completes review and makes a final determination. Issues Approval Letter.
Without DUA
RU IRB completes review and makes a final determination. Issues Approval Letter.
Principal Investigator obtains fully executed NJDOH Data Use Agreement, and sends an with the fully executed DUA attached to
RU IRB uploads the fully executed DUA in the eIRB application.