Cobb County Nonprofit Grant Process FY 17/18

Agenda Welcome: Karen Carter, Cobb Community Collaborative Background/Budget: Buddy Tesar/Mary Anna Gunther, Cobb County Government Finance Department (Slides 3-7) Collaborative Role: Karen Carter (Slides 8-9) Process/Application Guidelines/Application Review: Karuna Ramachandran, Committee Chair (Slides 10-18) Questions: All

Background Cobb County Board of Commissioners utilizes Cobb Community Collaborative Collaborative uses members with expertise in the area of nonprofit service to make recommendations Cobb County Board of Commissioners makes the final recommendations In an effort to ensure community involvement in the review process, the Cobb County Board of Commissioners empowered the Cobb Community Collaborative to coordinate a team of community representatives to develop and oversee the nonprofit grant review process. The Board of Commissioners believes that as an organization with representation from a broad range of community agencies and stakeholders, the Collaborative and its membership would provide the forum, expertise and knowledge of our community needs necessary to ensure the best use of County funds in meeting human service needs. The Board of Commissioners has since allocated funds based, in large part, on the recommendations from the Collaborative peer review process.

Biennial Budget Two years budgeted Only one adopted each year Mismanagement of the first year’s funding could result in forfeiting the second year funding . The Cobb County budget is a biennial budget which means funds are budgeted for a two-year period, but the Commissioners, by law, can only adopt one budget each year. Therefore, only the FY 17 budget and subsequent grant funding will be adopted the first year. The FY 18 budget will only be the recommended budget until formally adopted in September of 2017.

Funding Source Part of General Fund Budget for FY 17/18 Contingent on available funding based on anticipated revenues and expenditures for the County

Funds Disbursed Adopted Budgets NEED TO UPDATE WITH FY 13 AND FY 15

Funds Available FY 17/18 FY 17/18—Approximately $900,000 The Cobb County Board of Commissioners has the duty of approving the FY 17/18 Biennial Budget. A substantially final estimate for the FY17/18 Nonprofit Grant award is determined in early spring.

Collaborative Role Coordinate Grant Application and Funding Process. Application will be available on website at www.cobbcollaborative.org. Questions should be submitted by email to Karen Carter at kcarter@cobbcollaborative.org. Deadline for submitting questions is 12PM on March 28, 2016. Responses will be posted on CC website. Peer Review Teams will be recruited, trained and mobilized in April for May reviews. Peer Review Process depends on Collaborative member participation . Current grantees are expected to provide at least 1 Executive, Program, Finance or Development Director for Peer Review Teams.

Requirements Application must be complete with required attachments Must meet a Human Services Need Must serve individuals in Cobb County

Summary of Process Grant applications are submitted Reviewed by Peer Review Teams and rating forms completed Site evaluation completed for ALL applicants in April–May

Summary of Process Peer Evaluation Committee (PEC) makes Funding Recommendations CC Board of Directors votes Recommended allocations are submitted to Board of Commissioners Final decisions are made by the Cobb County Board of Commissioners

Note: Minimum FY 15/16 Total Funded Score was 97 Recommendations Organization Review–25 pts. Program/Project Review–45 pts. Site Visit Evaluation–30 pts. Total Possible Points–100 Note: Minimum FY 15/16 Total Funded Score was 97

Funding Guidelines for FY 17/18 Minimum amount requested will be $10,000 Maximum amount requested per priority area may not exceed 20% of your organization’s Cobb County operating budget Total grant request may not exceed 20% of organization’s total budget

Note This is a reimbursement grant. Unexpended funds will not roll forward to new fiscal year. Reimbursement instructions will be sent with grant contract. Contracts are issued annually. Midyear and Final Year reports are required. Budget office handles the applications submitted for funds and coordinates with Cobb Collaborative. The Cobb County Accountant handling all non-profit grants is Laurie Miller. Any questions regarding the disbursement of the grant should be directed to Ms. Miller at (770) 528-1522. All final reimbursement requests should be received no later than October 6, 2008. Agencies will forfeit all funds that are not expensed or requested by this date. Any unused funds will not roll forward to the next year.

Note: Minimum FY 15/16 Total Funded Score was 97 Eligibility Turn in completed application and attachment materials by 1pm on March 31, 2016 Nonprofit organization providing human services to Cobb County residents Obtain a score of at least 80 points on 100-point scale (Program/Project Review total possible points, 45; Organization Review total possible points, 25; and Site Visit Evaluation total possible points, 30). These combine to = 100 points. Note: Minimum FY 15/16 Total Funded Score was 97

Application Guidelines for FY17/18 3 priority areas: Basic Needs Education/Employment Public Safety/Legal System/Crime Prevention Each priority area has a set of mandatory outcomes and indicators. Applicants must choose at least one mandatory outcome and one mandatory indicator. All applicants must attend one of the mandatory trainings and provide the signed, original Certificate of Attendance with the application.

Application Review Instruction Guide contains question by question directions. Program/Project Rating Criteria and Organization Review Forms are included in the Instruction Guide. Site Visit Evaluation Rating Form is included in the Instruction Guide. Your Organization and Site Visit score will be added to your Program/Project score for each priority area for which you are applying.

Application Review Part I: Applicant Information (questions #1-9 on pgs. 1-2) Part II: Organization Information (questions #10-15 on pgs. 2-3) Part III: Program Information (questions #16 – 21 on pgs. 4-5) Program Outcome Model Outcome Measurement Framework Mandatory Outcomes and Indicators Part IV: Financial Information (pg. 6) Part V: Attachments (pg. 7) Authorized Signatures (pg. 7)

Questions