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Discuss common features of most software applications. Discuss word processors and word processing features. Describe spreadsheets and spreadsheet features. Discuss database management systems and database management features.

Describe presentation graphics and presentation graphics features. Discuss integrated packages. Describe software suites including office suites, cloud suites, specialized suites, and utility suites.

Not long ago, trained specialists were required to perform many of the operations you can now do with a microcomputer. Competent end users need to understand the capabilities of basic application software including: Word processors Spreadsheets Database management systems Presentation programs

Application software is end user software that is used to accomplish a variety of tasks Two categories Basic applications (focus of this chapter) Specialized applications Two kinds of software (as discussed in Chapter 1) System software (Key Term) – works with end users, application software, and computer hardware to handle the majority of technical details Application Software (Key Term) – is end user software that is used to accomplish a variety of tasks Two categories of Application Software Basic Applications (Key Term) – focus of this chapter Specialized Applications (Key Term) – focus of next chapter 5

Graphical User Interface (GUI) Menus Toolbars Dialog Boxes Icons Windows

Office 2010 is the latest version of Microsoft Office Ribbons Tabs Galleries Microsoft Office 2010 is the newest version of Microsoft Office User Interface design includes: Ribbons (Key Term) – replace menus and toolbars by organizing commonly used commands into a set of tabs Contextual Tabs (Key Term) – tabs that appear automatically when needed and anticipate the next operations to be performed by the user Galleries (Key Term) – simplify the process of making a selection from a list of alternatives. 9

Allows your voice to control application software Use your voice along with your mouse and keyboard Train the software Control a program Dictate a document

Used to create text-based documents Memos, letters, and faxes Newsletters, manuals, and brochures Word processing programs Microsoft Word Corel WordPerfect Apple Pages One of the most flexible and widely used software tools One of the first programs used by PC end-users Used by most end-users 11

Word Wrap Editing Formatting Thesaurus Find and Replace Spelling and grammar checkers Formatting Font and font sizing Character effects Bulleted and numbered lists Word wrap (Key term) automatically moves text to new line when prior line is full Enter overrides and starts new line Editing (Key Term) Thesaurus (Key Term) – provides synonyms, antonyms, and related words for a selected word or phrase Find and Replace (Key Term) – quickly locate and replace selected words Spelling checker (Key Term) - Incorrect spelling is identified and alternatives offered Grammar checker (Key Term) - Identifies poor grammar and makes suggestions Formatting (Key Term) Font (Key Term) – design of the characters Font Size (Key Term) – the height of a character Character Effects (Key Term) – enhance the appearance of a character and include bold, italic, shadows, and colors Bulleted and number lists (Key Terms) – make a sequence of topics stand out for easy reading 12

Creating a Flyer Creating a Report

Programs that organize, analyze, and graph numeric data Spreadsheet programs Microsoft Excel Corel Quattro Pro Apple iWork's Numbers Analyzes and graphs numeric data such as budgets and financial reports Electronic spreadsheet used to organize, manipulate and graph data; also known as worksheets (Key Term) Consist of grid of numbered rows (Key Term) and columns (Key Term) 16

Spreadsheet Features Workbook vs. worksheet Formulas Range Analytical graphs or charts Recalculation What-if Analysis Formulas (Key Term) are calculations user creates Data changes in the spreadsheet will cause all related formulas to update which is referred to as recalculation (Key Term) Range – series of cells Graphs – visual representations of data What-if Analysis (Key Term) Allows user to create different scenarios for different results Probably one of the most powerful tools of spreadsheet 17

Spreadsheet Features Functions Prewritten formulas

Creating a Sales Forecast Creating a Chart Analyzing Your Data

A collection of related data Electronic equivalent of a file cabinet Comprised of tables, queries, forms, and reports Microsoft Access is the most popular desktop database management software Establishes a structure for data storage, usually relational – using related tables, so related data can be easily retrieved; also known as DBMS (database management systems) Emphasize the structure of the database – the smallest to largest part of DBMS Relate to telephone book (yellow and white pages represent tables; entries in each represent fields) Parts catalog Flight schedules Locate and display - ability to quickly locate records based on various criteria Can edit, retrieve, and display in different formats (reports or forms (Key Term)) 23

Relational Table Query Form Report Record Field Relational databases (Key Term) are the most widely used database structure Relational databases organize data into related tables. Each table is made up of rows called records and columns called fields (Key Term). Tables can be linked by a key field, one that is common to both the tables. Table - made up of rows (records) and columns (fields) Query - question or request for specific data Form – used enter and edit records Report – preview and print data from one or more tables 24

Creating a Database Creating a Query

Presentation programs Programs that combine a variety of visual objects to create visually interesting presentations Presentation programs Microsoft PowerPoint Corel Presentations Apple Keynote Creates interesting and professional presentation Features Slides (Key Term) Wizards Color schemes Slide layouts Special effects Design templates (Key Term) 28

Slides or pages Design templates Content templates Animations Transitions Master slide Each page is a slide. Professionally designed templates, color schemes, and styles Animations add action and/or sound effects to text and graphics. Transitions – defines how one slide moves to the next slide. 29

Creating a Presentation Updating a Presentation

A single program that provides the functionality of a word processor, spreadsheet, database, and more Advantages cost and simplicity Disadvantages limited functions

Productivity suites or office software suite Collection of separate application programs bundled together and sold as a group Productivity suites or office software suite Microsoft Office Cloud suites or online office suites Google Docs, Office365 Specialized suites Utility suites Norton Internet Security suite A collection of separate applications bundled and sold as a group that share information between applications Less expensive than individual applications; but more expensive than integrated packages 34

Earning potential of $25,000 to $50,500 annually Computer trainers instruct new users on the latest software or hardware Attributes Good communication skills Teaching experience Detail oriented IT Experience Comfortable speaking to groups Earning potential of $25,000 to $50,500 annually

Agents will help write papers, pay bills, and shop on the Internet Intelligent programs that can understand your needs and act to fulfill them. Currently primitive agents exist, but next generation agents may provide the most efficient way to locate information on the Web Clippy was removed from Microsoft Word in 2001. However the programming used by Clippy is still in place and works quietly behind the scenes to help resolve many technical issues. Many computer scientists believe that Clippy was just ahead of its time and that agents like Clippy are necessary and the next logical step in the use of computer and application programs. 36

Explain the difference between general-purpose and special-purpose applications. Also discuss the common features of application programs, including those with traditional and ribbon graphical user interfaces. Define word processors and discuss their basic, editing, and formatting features. Discuss spreadsheets and define workbook files, worksheets, cells, text entries, formulas, functions, ranges, graphs, recalculation, and what-if analysis. Have students turn to the end of Chapter 3 in their textbooks to view the same “Open-Ended” questions/statements 37

What are databases and database management systems What are databases and database management systems? Define relational databases, tables, sorting, filtering, querying, forms, and reports. What are presentation programs and what are they used for? Define slides, design templates, content templates, animation, and transitions. What is the difference between integrated packages and software suites? Discuss productivity, cloud, and specialized suites. Have students turn to the end of Chapter 3 in their textbooks to view the same “Open-Ended” questions/statements 38