Editing Your Website on SharePoint 2013

Agenda Versioning Check In & Check Out Responsibilities and Regulations Alternate Text for Images Demo Logging In Add & Edit Text Add Images Add Links Add a Table Saving Changes and Publishing

Versioning A feature in SharePoint where you save the multiple versions of the your webpage. It tracks all the changes you make from one state of your webpage to another state. Have you deleted content you wanted back? You can go back in time and retrieve the old version of your webpage. Help track what changed in multi-user environment. How much and what was changed in from the last version?

Check In & Check Out Prevent conflicts in an environment where multiple people might want to edit the same piece of content at the same time. The term Check Out refers to the process of getting a item which prevents others from editing that item (e.g. document or webpage). The term Check In refers to the process of adding new or modifying existing item and returning a new version back for others to edit.

Responsibilities and Regulations Keep content up-to-date and relevant Text (e.g. Contact Info, Important Dates) Images Check Links – fix broken links or remove Unused Pages – remove or archive Outdated PDFs and Docs – remove or archive Do not post another department’s information. Only refer to that page with a link. No Course Catalog Information External Websites are not allow unless it’s an e-commerce site or photo gallery Section 508 Compliance – Web Accessibility Use alt text for images Appropriate use of Heading text (H1, H2, H3, etc) Use descriptive hyperlinks Make PDF, Word, Excel, and PowerPoint accessible

Alternate Text Example The meaning of visual information is contextual. A picture of a person running on a page about sports means something different than the same picture of a person running on a page about Internet connection speeds. “With our network speeds, you'll be ahead of the race.” “Come join the cross country team.”

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Useful Links Tutorials Lynda.com  Search for: SharePoint 2013 Essential Training Web Editing FAQs - https://occportal.orangecoastcollege.net/WebEditFAQ ADA Compliance Web Accessibility documentation  webaim.org/articles Web Accessibility Checker  WAVE Evaluation Tool Plug-in on Chrome PDF documents  Lynda.com search for: Creating Accessible PDFs MS Word 2013  Google search: Cal State LA Word 2013 Accessibility Contact for Help (714) 432-6845 jnguyen1007@occ.cccd.edu