SPMS Registration Module Ivan Andrian Sincrotrone Trieste S.C.p.A. <ivan.andrian@elettra.trieste.it> JACoW Team Meeting Knoxville, TN 9 October 2007

Agenda EPAC'08 Road-map (deadlines, major registration requirements) Registration Development model What have been done already What has to be done How this has been done (technically) How to integrate the registration patches with the mainstream SPMS JACoW TM 07-2 Knoxville - Ivan Andrian MMVII.X.X

EPAC'08 (reg.) Roadmap 14 Nov. – Opening of the Ind. Exhibit registration 12 Dec. – Opening of the delegate registration New Reg. Module as development of the present 1 no time to start it from scratch (first idea) tests done with PHP partially successful – possible future development? AJAX/webservices? JACoW TM 07-2 Knoxville - Ivan Andrian MMVII.X.X

SPMS Reg. module Roadmap September 2007: alpha-version October 2007: beta-version Mid November 2007: production version 1.0 ready for EPAC'08 Industrial Exhibition Registration probably not at full for delegate registration JACoW TM 07-2 Knoxville - Ivan Andrian MMVII.X.X

EPAC'08 requirements Better Visa handling Check-in (registrants that presents to the booth) Dedicated line for Reimbursements (w/ reports) Differentiate methods of payments (Industrial) Generation of the floor plans/booths JACoW TM 07-2 Knoxville - Ivan Andrian MMVII.X.X

EPAC'08 requirements – 2 Search Engine Explicit logical operators (AND / OR / NOT) e.g. Arrives on 23 June AND not comes to the reception CSV export of search results Also based on registration time e.g. “Who registered paying by Credit Card in the period 1 Oct – 5 Oct?” JACoW TM 07-2 Knoxville - Ivan Andrian MMVII.X.X

EPAC'08 requirements – 3 Hotel Handling Module (HHM) Handle hotel deposits Possibly dedicated deadline Rooming list management Voucher creation (PDF) + emailing Hotel Management: Hotels, Hotel Rooms, Room types , Hotel categories Deposits (per room type, per hotel category) Rooms free/occupied (graphically) JACoW TM 07-2 Knoxville - Ivan Andrian MMVII.X.X

EPAC'08 requirements – 4 Payments Payments reports: by date (period) / by payment type / with person details all the details for each payment type, by period e.g.: 100EUR cash, of which 30€ for additional social dinner ticket, 70 for the fee Cost of payment for every payment type (fixed - per operation - or percentage) PayPay, Credit Card, Bank Transfer JACoW TM 07-2 Knoxville - Ivan Andrian MMVII.X.X

Reg. Development model Patches of patches now at version 6.10.2 Separate development Alain Mauri & Ivan Andrian @ ELETTRA JACoW TM 07-2 Knoxville - Ivan Andrian MMVII.X.X

Already done User Interface (CSS, partial) Registration Form Wizard Check-in Search attendees for quick operations Multiple person search (OR operator only) Payment methods per registration page Smarter search w/receipts JACoW TM 07-2 Knoxville - Ivan Andrian MMVII.X.X

Next steps HHM – Hotel Handling Module Administration already started Export to CSV Links between reg. pages (Exh. sponsoring delegates) Generation of the floor plans/booths Further steps: more better and reports dual currency JACoW TM 07-2 Knoxville - Ivan Andrian MMVII.X.X

HHM Hotel categories Hotels Hotel Rooms One bed, Two-beds, Two-beds plus, Suite Room types (AKA "services", like single room, double with single use, double, triple, suite, etc.) Deposits (per room type, per hotel category) JACoW TM 07-2 Knoxville - Ivan Andrian MMVII.X.X

HHM – 2 Hotels Prefs Rooming List Categories JACoW TM 07-2 Knoxville - Ivan Andrian MMVII.X.X

How to integrate w/ SPMS Patch on Patch agreement Current code freeze status When gamma status reached: Registration Module patches sent to Matt Testing Alpha: developers Beta: developers, EPAC08 PCO & Reg. manager Gamma: Matt etc. JACoW TM 07-2 Knoxville - Ivan Andrian MMVII.X.X

Conclusions Towards a better Registration Experience EPAC08 as testbed PAC09 for dual currency etc. Distributed development effort JACoW TM 07-2 Knoxville - Ivan Andrian MMVII.X.X