The Federal programs department September 26, 2017 Title I, Part A - Parent & Family Engagement Compliance Monitoring Review Training The Federal programs department September 26, 2017

Introduction On December 10, 2015, the Every Student Succeeds Act (ESSA) was signed into legislation to rewrite ESEA/NCLB. The Every Student Succeeds Act (ESSA) introduces an entirely new set of rules to Title I, Part A and other federal programs. Campuses must fully implement the new ESSA requirements in the 2017-18 school year.

Parent and Family Engagement Compliance

Parent and Family Engagement Compliance

Agenda Parent and Family Engagement Compliance Monitoring Review Components Comprehensive Needs Assessment (CNA): Plan4Learning Campus Improvement Plan (CIP): Plan4Learning Parent and Family Engagement Policy - General School-Parent Compacts Annual Title I Meeting Staff Training on the Value and Utility of Parents (the value of parent’s/family members’ contributions and service)

Parent & Family Engagement – General Overview

Parent & Family Engagement Compliance Monitoring Review Deadline to complete all items for Compliance Monitoring Review is November 3, 2017 PFL Training for Compliance Monitoring Review – September 26, 2017 Pre-Review with PFL – October 9, 11, 13, 2017 Schedule of campus monitoring pre-reviews with PFL will be emailed the first week of October. Compliance Monitoring Review with PFL – November 7, 8, 9, 2017 HB5 History of Compliance is no longer required, however: Title I, Part A Parent & Family Engagement Program components are still a requirement per ESSA law (slide 5).

What does the Parent and Family Engagement Title I, Part A SAISD Compliance Checklist include? Updated Plan4Learning CNA-Family & Community Involvement Needs Section Updated Plan4Learning CIP – Include strategy(s) for Parent and Family Engagement 2017-2018 Parent and Family Engagement Policy 2017-2018 School-Parent Compact (additional requirement for Elementary Schools) 2017-2018 Annual Title I Meeting 2017-2018 Staff Training on the Value and Utility of Parents (the value of parent’s/family members’ contributions and service)

Campus will need to check the items on the list completed for compliance. This form must be signed by the principal and brought to the review.

Online Resources The Federal Programs Department website: http://www.saisd.net/dept/federalprograms/ PARENT AND FAMILY ENGAGEMENT tab Section: Parent and Family Engagement Title I, Part A Component Title I Parent and Family Engagement Components Compliance Checklist Section: Additional Resources ESC 16 - State Parent Initiatives http://www.esc16.net/page/title1swi.home

Comprehensive Needs Assessment (CNA)

What is a Comprehensive Needs Assessment (CNA)? The CNA is the driving force behind the campus planning. The CNA is the groundwork to the district and campus improvement plans and decisions regarding use of funds. The CNA must support activities and strategies in the Campus Improvement Plan (CIP).

CNA Components on the SAISD Compliance Monitoring Checklist Updated Plan4Learning CNA: Evaluated Area: Family and Community Involvement Needs Section A problem statement (a, slide 18) addressing Parent and Family Engagement

CNA Sample of CNA

Campus Improvement Plan (CIP)

What is a Campus Improvement Plan (CIP)? The Campus Improvement Plan (CIP) serves as the blueprint for how the campus will actually address the needs identified during the Comprehensive Needs Assessment (CNA). The outline of a CIP consists of: Goal, Performance Objective, Strategy (GPS) and Resources Needed. The CIP must indicate strategies for parent and family engagement.

CIP Components on the SAISD Compliance Monitoring Checklist Updated Plan4Learning CIP: A strategy (b, slide 18) that addresses Parent and Family Engagement The strategy (b, slide 18) has added the problem statement(a, slide 18) from the CNA that addresses Parent and Family Engagement The problem statement (a, slide 18) that was added to the Parent and Family Engagement strategy (b, slide 18) in the CIP is the same problem statement (a, slide 18) in the CNA that addresses Parent and Family Engagement For Strategy Funding, include Fund 211-Title I, Part A Resources Needed: Supplies-Parent & Family Engagement Resources Needed: Refreshments-Parent & Family Engagement

CNA CIP (b) (a) (a)

CIP Reports from Plan4Learning Goals/Performance Objectives/Strategies with Funding Details Goals/Performance Objectives/Strategies by Problem Statements

Goals/Performance Objectives/Strategies with Funding Details

Goals/Performance Objectives/Strategies by Problem Statements

CIP Reports in Plan4Learning Both reports can be printed from Plan4Learning under “Advanced Printing Options”

Parent and Family Engagement Policy – General Overview

What is a Written Parent and Family Engagement Policy? A written Parent and Family Engagement Policy explains how the District or School supports the important role of parents and family members in the education of their children. Every District and School that receives Title I, Part A funds must have a written Parent and Family Engagement Policy.

Parent and Family Engagement Policy – General Overview Both the District and the Title I, Part A school must have a written Parent and Family Engagement Policy: Developed jointly with parents and family members Agreed upon by parents and family members Distributed to parents and family members The Parent and Family Engagement Policy must be developed, reviewed, and revised annually with parents and family members input.

School Parent and Family Engagement Policy – General Overview The following is a general overview of the minimum requirements. A more detailed list is available on the Federal Programs Department website in the PFL training from March 21, 2017 “PFL ESSA Policy Training”. Additional resources can also be found at Region 16 http://www.esc16.net/page/title1swi.home The School Policy must: Involve parents and family members in developing the policy Involve parents and family members in developing the Schoolwide Plan (CIP) Build capacity for effective involvement of parents and family members Conduct an Annual Title I parent meeting Provide timely information including curriculum and assessment

School Parent and Family Engagement Policy – General Overview (continued) Jointly develop with parents and family members a School-Parent Compact Review and evaluate policy annually with parents and family members Statement of Purpose (recommended, not required) NOTE: Must provide the Federal Programs Department a hard copy of the current School Parent and Family Engagement Policy at the Compliance Monitoring Review.

School Parent and Family Engagement Policy Components on the SAISD Compliance Monitoring Checklist Title on policy revised to “School Parent and Family Engagement Policy” with current school year Policy with revision date (MM/DD/YYYY) Dated Communication to parents and family members Dated Agenda-with noted item stating “Parent and Family Engagement Policy” Dated Sign-in Sheet Policy in English and Spanish (language format) Hard copy of Parent and Family Engagement Policy (English and Spanish) NOTE: Format and Language that Parents Understand - All information must be formatted in a language that parents can understand.

Revision Date Scenarios -Meeting with parents and family members on 5/1/17- Parents and family members reviewed and there were no revisions needed Use 5/1/17 as the revised date Scenario #2: -Meeting with parents and family members on 05/1/17 – parents and family members reviewed and there were no revisions needed CLT reviewed and approved Policy on 5/15/17 – with no changes to the policy Use 5/1/17 as the revised date (because parents and family members were involved in the revision of the policy) Scenario #3 (using the current revised date): -Meeting with parents and family members on 5/1/17 – parents and family members reviewed and there were revisions -Held another meeting with parents and family members on 5/20/17 – parents and family members reviewed and there were no additional revisions needed Use 5/20/17 as the revised date Note: The revised date is not the date that the policy was typed

Invitation Sample Must indicate: Parent & Family Engagement Policy will be reviewed & revised for the 2017-2018 school year

Agenda Sample Must indicate: Parent & Family Engagement Policy will be reviewed & revised for the 2017-2018 school year

School Policy

Online Resources The Federal Programs Department website: http://www.saisd.net/dept/federalprograms/ PARENT AND FAMILY ENGAGEMENT tab Section: Parent and Family Engagement Policy Resources Section: School Resources Public Law – School Parent and Family Engagement Policy Section: Additional Resources ESC 16 - State Parent Initiatives http://www.esc16.net/page/title1swi.home

School-Parent Compact

What is a School-Parent Compact? The school-parent compact is a commitment from the school, the parent and family members, and the student to build and develop a partnership to help children achieve the State’s high standards. The school-parent compact serves as a reminder and commitment of each stakeholder’s shared responsibilities for student learning.

School-Parent Compact Components on the SAISD Compliance Monitoring Checklist School-Parent Compact with current school year Compact with revision date (MM/DD/YYYY) Dated Communication to parents and family members Dated Agenda-with noted item stating “School-Parent Compacts” Dated Sign-in Sheets Compact in English and Spanish (language format) Hard copy of School-Parent Compact (English and Spanish) School-Parent Compact Certification Elementary Only: Dated Sign-in sheets of parent-teacher conference must state “School- Parent Compact Conference” NOTE: Format and Language that Parents Understand - All information must be formatted in a language that parents can understand.

School-Parent Compact General key components the compact must address: How the school will enable students to meet the State’s challenging academic standards by: Providing high-quality curriculum and instruction Providing a supportive and effective learning environment Building and developing a partnership between the school and parents and family members How the parent and family members will enable students to meet the State’s challenging academic standards by: Providing support for their child’s learning Participating in decisions relating to the education of their child Positive use of extracurricular time and volunteering in their child’s classroom More details are available on the Federal Programs Department website in the PFL training from 4/4/17 PFL ESSA School-Parent Compact Training

School-Parent Compact Additional Components for Elementary Schools Sign-in sheet of parent-teacher compact conference must state “School-Parent Compact Conference”. Indicate conference date on Sign-in sheet. General sign-in sheets are not acceptable for documentation (e.g. Office Visitor, Open House, etc.) Note: You may have a joint or separate conference to meet the School-Parent Compact meeting components (as long as the Compact Conference is indicated on the Sign-In Sheet and the Agenda).

Invitation Sample Must indicate: School-Parent Compact will be reviewed & revised for the 2017- 2018 school year

Agenda Sample Must indicate: School-Parent Compact will be reviewed & revised for the 2017- 2018 school year

Elementary Additional Compliance Monitoring Component “School-Parent Compact Conference” Sign- In Sheet Sample

School-Parent Compact

Online Resources The Federal Programs Department website: http://www.saisd.net/dept/federalprograms/ PARENT AND FAMILY ENGAGEMENT tab Section: School- Parent Compact Resources School - Parent Compact Public Law (ESSA) School - Parent Compact Checklist (ESSA) School - Parent Compact Six Tips (ESSA) School - Parent Compact Meeting Invitation Sample (ESSA) School - Parent Compact Agenda Sample (ESSA) School - Parent Compact Review Sign-In Sample (ESSA) School - Parent Compact Conference Sign-In Sample (ESSA) Section: Additional Resources ESC 16 - State Parent Initiatives http://www.esc16.net/page/title1swi.home

Annual Title I Meeting

What is the purpose of the Annual Title I Meeting? ESSA requires that each Title I, Part A School hold an Annual Meeting with Title I, Part A parent and family members for the purpose of: Informing parents and family members of the school’s participation in Title I, Part A Explaining the requirements of Title I, Part A Explaining parent and family members right to be involved

Annual Title I Meeting Title I, Part A Campus shall: Convene an annual meeting at a convenient time (recommended to be held by early October). Invite and encourage all parents and family members of participating children to attend the Annual Title I meeting. Note: You may have a joint or separate meeting to address the Annual Title I Meeting requirement (as long as the Annual Title I Meeting is indicated on the Sign-In Sheet and the Agenda)

Annual Title I Meeting Component on the SAISD Compliance Monitoring Checklist Dated Communication: informing parents and family members of the opportunity to attend meeting Dated Agenda: with noted item stating “Parent and Family Engagement Annual Title I Meeting” Dated Sign-in Sheets with signatures Dated evaluations of meeting (3 minimum)

Annual Title I Meeting: PowerPoint Template A PowerPoint template has been created by the Federal Programs Department with all requirements for the Annual Title I Meeting to be held for parents and family members. Annual Title I Presentation

Invitation Sample Must clearly indicate Annual Title I Meeting

Agenda Sample Must clearly indicate Annual Title I Meeting

Annual Title I Meeting

Online Resources The Federal Programs Department website: http://www.saisd.net/dept/federalprograms/ PARENT AND FAMILY ENGAGEMENT tab Section: Annual Title I Meeting Resources Annual Title I Meeting Presentation Template (ESSA) Annual Title I Meeting Invitation Sample (ESSA) Annual Title I Meeting Agenda Template (ESSA) Annual Title I Meeting Sign In Sample (ESSA) Section: Additional Resources ESC 16 - State Parent Initiatives http://www.esc16.net/page/title1swi.home

Staff Training on The Value and Utility of Parents (the value of parent’s/family members’ contributions and service)

Staff Training on The Value and Utility of Parents (the value of parent’s/family members’ contributions and service) Title I, Part A district and campuses shall educate teachers, specialized instructional support personnel, principals, and other staff members, with the assistance of parents, in the value and utility of the contributions of parents. Staff training on The Value and Utility of Parents (the value of parent’s/family members’ contributions and service) The Federal Programs Department provides a PowerPoint with audio to assist with training To meet regulatory compliance: Schedule a meeting with the Principal Request to be placed on the agenda for a faculty meeting to ensure that staff training be conducted on or before November 3, 2017

Agenda with item indicating “The Value and Utility of Parents” Staff Training on The Value and Utility of Parents Component (the value of parent’s/family members’ contributions and service) on the SAISD Compliance Monitoring Checklist Agenda with item indicating “The Value and Utility of Parents” Dated Staff Sign-in Sheets Dated Parent Sign-in Sheets: with signature of parents and family members who assisted in the training

The Value and Utility of Parents (the value of parent’s/family members’ contributions and service) (Sign-In Sample): Parents and family members utilize this to sign-in as facilitators who assisted in the training. Do not have them sign in on Staff training sheet.

The Value and Utility of Parents (the value of parent’s/family members’ contributions and service) Campus Staff (Sign-In Sample): Only campus staff signs-in on this form.

The Value and Utility of Parents (the value of parent’s/family members’ contributions and service)

PARENT AND FAMILY ENGAGEMENT tab Section: Additional Resources Online Resources The Federal Programs Department website: http://www.saisd.net/dept/federalprograms/ PARENT AND FAMILY ENGAGEMENT tab Section: Staff Training – The Value and Utility of Parents (the value of parent’s/family members’ contributions and service) Staff Training Presentation Template - with audio (ESSA) Staff Sign In Sheet (ESSA) Parent Sign In Sheet (ESSA) Section: Additional Resources ESC 16 - State Parent Initiatives http://www.esc16.net/page/title1swi.home

Title I, Part A Notebook – (Not required) It is highly recommended to maintain all auditable documentation of Parent and Family Engagement in a Title I, Part A Notebook. Suggested items to keep in your notebook: Copy of Parent and Family Engagement Policy (English & Spanish) Copy of School-Parent Compacts (English & Spanish) Annual Title I Meeting PowerPoint Agendas of parent meetings Sign-in sheets for parent meetings Program Evaluations of parent meetings Monthly Calendars indicating parent meetings Newsletters to parents Other means of communicating with parents (distribution list) Trainings provided to parents

Thank you! The Federal Programs Department team is here to help. If you require assistance please call our office at 210-554-8320

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