CERN People and the Organization Anna COOK Deputy group leader, Talent Acquisition group, HR Quarterly induction 5th December 2016 5th December 2016 Quarterly Induction

CERN’s Mission Research Education Technology Collaboration “The Organization shall provide for collaboration among European States in nuclear research of a pure scientific and fundamental character.” Research Education Technology Collaboration 5th December 2016 Quarterly induction

CERN An International non-governmental Organisation An association of states With its: Own bodies Own treaty Own legal personality 5th December 2016 Quarterly induction

CERN Main bodies CERN Council Subordinate bodies Ultimately responsible for all important decisions; determines CERN’s policy; approves the programme of activities; adopts the budgets; reviews expenditure. Each Member State has two official delegates, one representing his or her government’s administration and the other national scientific interests. Subordinate bodies Finance Committee (FC) Scientific Policy Committee (SPC) Tripartite Employment Forum (TREF) Pension Fund Governing Board (PFGB) Standing Advisory Committee on Audits (SACA) 5th December 2016 Quarterly induction

CERN’s legal framework Convention Rules / Statut Regulations / Règlement Admin. Circulars / circulaires administratives Operational circulars / circulaires opérationnelles Issues related to internal operation of CERN 5th December 2016 Quarterly induction

Staff Rules and Regulations 5th December Quarterly induction

Staff Rules and Regulations Define and codify legal relations CERN/MoP Adopted and amended by Council Apply and specify rules Adopted and amended by FC DG proposal Discussion SCC/CCP 5th December Quarterly induction

Administrative and Operational circulars Specify the application of Staff Regulations Adopted and amended by the DG Do not arise from SRR Internal operations of the Organization Delegation DG (Head of FHR and Head HR) Discussion SCC/CCP 5th December Quarterly induction

Administrative circulars https://hr-dep.web.cern.ch/admin-circulars 5th December 2016 Quarterly induction

Operational circulars cern.ch/hr Scientific documents Telework Archiving Access to fenced parts of CERN site 5th December 2016 Quarterly induction

CERN’s Personnel 5th December 2016 Quarterly induction Personnel Employed (MPE) Staff members Fellows Associates for the purpose of: Associated (MPA) Apprenticeships International collaboration Users Exchange of scientists Training -Students -Trainees 5th December 2016 Quarterly induction

Key numbers - demographics 5th December 2016 Quarterly induction

Category evolution 5th December 2016 Quarterly induction

Gender 5th December 2016 Quarterly induction

Age and years of service 5th December 2016 Quarterly induction

Joining CERN Privileges and Immunities Privilèges et immunités International Civil Servant Fonctionnaire International Rights and Obligations Droits et obligations 5th December 2016 Quarterly induction

Privileges and immunities The purpose is not to benefit individuals but to ensure the efficient performance of their functions. Le but est non pas d’avantager des individus mais d’assurer l’accomplissement efficace de leurs fonctions. Exempt from national income tax Exempté de la taxation nationale Immunity from arrest in the course of duties Immunité d’arrestation dans l’exercice des fonctions 5th December 2016 Quarterly induction

Rights & Obligations Obligations Rights Droits Performance Pay contributions Tact, Reserve Independence, Loyalty Payer les contributions Tact, réserve Indépendance, loyauté Rights Remuneration Leave Social Protection Civil Liberties Droits Rémunération Congés Protection sociale Libertés civiles Appeal (internal or to ILOAT) Recours (interne ou au TAOIT) Disciplinary action Sanctions disciplinaires 5th December 2016 Quarterly induction

CERN Values EXCELLENCE INTEGRITY Behaving ethically, with intellectual honesty and being accountable for one’s own actions COMMITMENT Demonstrating a high level of motivation and engagement to the Organization PROFESSIONALISM Producing a high level of results within resource and time constraints and fostering mutual understanding CREATIVITY Being at the forefront of one’s professional field, furthering innovation and organizational development DIVERSITY Appreciating differences, fostering equality, and promoting collaboration EXCELLENCE 5th December 2016 Quarterly induction

CERN Competency model 5th December 2016 Quarterly induction

Code of Conduct What does it address and to whom does it apply? Common standards of professional behaviour based on CERN values (vs. Code of Ethics) Guide in helping us, as CERN contributors, to understand how to conduct ourselves, treat others and expect to be treated. Applicable to all CERN contributors, i.e. not only staff members but also the user community, subcontractors, consultants... What form does it have in practice? Short (4 pages) and intentionally so, organized around the five CERN values Extensive FAQ list available to increase understanding of how the Code applies to practical situations It’s all about respect 5th December 2016 Quarterly induction

Code of Conduct http://hr-dep.web.cern.ch/content/cern-code-conduct 5th December 2016 Quarterly induction

Social media guidelines https://security.web.cern.ch/security/rules/en/social-media.shtml 5th December 2016 Quarterly induction

Integrity VALUE INTERNAL POLICY Conflict of Interest Policy: Private interests ≠ CERN’s interests Recognise situations and avoid (e.g. gifts) If unavoidable, disclose In case of doubt, discuss with hierarchy Anti-Fraud Policy: Fraud = any act or omission to deceive others, or to achieve a gain resulting in a loss of funds or reputation for CERN Zero tolerance approach Investigation procedures, led by Internal Audit - Report in good faith suspicions of fraud https://cds.cern.ch/record/2007473 5th December 2016 Quarterly induction

CERN’s HR Department 5th December 2016 Quarterly induction

HR Department Remit Enable the Organization to further its excellence by: • defining the talents and competencies needed to accomplish the Organization’s mission; • recruiting, retaining, and developing the staff with these talents and competencies. In this context, HR Department plays a proactive role as: a partner in the definition of human resources policy; a guarantor for the consistent implementation of this policy throughout the Organization, and a facilitator for all questions concerning human resources. 5th December 2016 Quarterly induction

What CERN people say… Excellent level of job satisfaction Passionate personnel Interesting & creative work which allows personal development Pride to take part in fundamental research in particle physics Very pleasant “international campus” environment (except buildings!) Highly qualified colleagues Variety of skills and professions Effectiveness of continuous learning Enriching international, multicultural place to work 5th December 2016 Quarterly induction