How to make a preparatory project application Maxi Nachtigall “How to Apply” seminar 4th February Sundsvall, Sweden European Union European Regional Development Fund

Application Form Intro... Informative project name Project period Short straightforward Project period Max. 6/ 12 months

Section 3: Choose ONE priority Choose and tick ONE priority (one objective) the project meets Focused themes on preparatory projects as decided by PMC in December 08 Only apply for funding from 1 priority If wider scope, select priority most activities are directed to

Section 4 & 5: Target Area and Budget Location of operations and acitvities Activities should be kept within the programme area Budget State total eligibel budget (total project costs) State request for funding Maximum funding 60% of eligible costs (18 000 €/ 22 500€) Match figures with projects costs in table 14

Lead partner: Do not forget to sign!!!!!! Person in Lead partners organsiation responsible for accepting contigent financial liability, Financial director/ Head of financial services LP accepts full responsibility for the project Assures correctness of information

Section 6: Partners Complete list of all partners in the project - recommended max. 4 LP and all other partners carrying out activities and participating in cooperation measures Completed for each partner concerned Should match partner information forms Lead partner From within the programme area Not from Greenland or Faroe Islands

Section 7-13: The content part Sell your idea – here! Aims and objectives of the project Products and services to be developed Project description Partnership constellation Justification

Section 7 & 8 : Project idea and added value Project’s aim Challenges, needs and demands addressed Presentation of appropriate solutions and answers to needs and demands Products and services Potentially developed in the main project In relation to programme core concepts and objectives Innovation Transnationality Viability Your vision of the potential main project

Section 9-11: Further project outline Objectives Anticipated outcomes Project description Time plan Description of activities Different project stages in order to achieve the objectives Justification How meets the application the criteria for preparatory project?

Section 12: Partnership Constellation Potential partnership constellation of the envisaged main project Organisational types Expertise Location Triple helix and holistic project approach Further guidance to appropriate partnership in programme manual and guidelines to preparatory project application Contact Secretariat and Regional Contact Points

Section 13: Other information Any further information relevant to the project?

Section 14: The Budget – project costs and financing plan Complete all tables in Euros/ € Follow NPP 20072-2013 Common Eligibility Rules Programme Manual part 4 Requested funding should be the minimum necessary for the project to proceed Match funding must be available before sending application Proof of match funding must be attached to application

Total budget project costs Total budget for project costs In Euros Timeframe Private cash contribution Does not generate ERDF funding Private sector invited to participate Private funding reduces eligible costs Match figures with table 15 No common costs No partners on 20% or 10% rule

Financing Plan: Funding sources Public and public-like funding Generates ERDF funding See also definition of public-like organisations Own work= cash contribution (self-financing) Funding of 60% of total eligible costs for all partners

Section 15: Project budget breakdown Breakdown of costs per partner Explanation to each budget line

Partner costs Breakdown of costs per partner Match total with table 14

Breakdown and explanation of partner costs Staff or external expert? Travel costs: Think sustainable! Match travel and accommodation with planned meetings Other: 1st level of control for each partner, except Sweden Check NPP Common Eligibility Rules, part 4 Programme Manual Contact Secretariat

Section 16: Lead partner information form Completeness Is partner able to recover VAT? Signed Match-funding commitment , at least copy

Lead partner information Title Legal status Contact details Bank information Is the LP eligible and has the capacity of running a preparatory project?

Additional questions to the Lead partner Is the organisation able to recover VAT? Other questions Organisation’s aim and core activities Organisation’s interest in the project idea Organisation’s experience in ERDF co-financed projects

Section 17 Partner information Partner information form Completeness Is the partner able to recover VAT? Signed Match-funding commitment, at least copy

Partner information Information on each project partner Title of the organisation Legal status Contact information Ability to recover VAT

Additional partner information Additional questions Organisation’s aim and core activities Organisation’s interest in the project idea Organisation’s experience in ERDF co-financed projects Partner: Do not forget to sign the partner form Person within the organisation who has legal and financial authority

Match Funding Commitment Template To be completed by each financier of the project Make copies of the form Only completed originally signed and stamped forms Signed by a person within the organisation who will be responsible or accepting the contingent liability of that organisation Remember: Own work = Cash contribution In-kind contribution (DELETE) In-kind contribution:

Thank you for listening!