Squadron Administration & the Adjutants Duties ACP 42 Squadron Administration & the Adjutants Duties Sgt Hall (ATC) 2359 (Woolton) Squadron

Objective By the end of this lesson, you will be able to: State the roles and responsibilities of the Adjutant Detail the administrative responsibilities and abilities expected of a Staff Cadet Sgt Hall (ATC) 2359 (Woolton) Squadron

Scope & Handout The lesson will last 1 hour (with NAAFI break) There are no handouts Sgt Hall (ATC) 2359 (Woolton) Squadron

Adjutants Duties Duties Accommodation and Works Services Room allocation, facilities, maintenance Regulations and Instructions Experience Where to look up Sgt Hall (ATC) 2359 (Woolton) Squadron

Regulations & Instructions Publications AP1919, Regulations for the ATC ACP 20A Air Cadet Training Instructions (ACTIs) ACP 20B Air Cadet Administrative Instructions (ACAIs) AP 1896 Scale of RAF Equipment for ATC Sqns Other books, forms, and posters are listed in ACP 20B, ACAI 116 Annex B Sgt Hall (ATC) 2359 (Woolton) Squadron

Adjutants Duties Duties Annual Planning Correspondence and Forms Forward Planning Publicizing activities Correspondence and Forms Processing Incoming and Outgoing mail Filing System Sgt Hall (ATC) 2359 (Woolton) Squadron

Filing Filing System Most documentation kept for 3 years Split into Areas, Categories, and subcategories (AAA/CC/SSS) Filed with most recent material at the front of the file Sgt Hall (ATC) 2359 (Woolton) Squadron

Filing System Groups - Examples COR: General Correspondence EQP: Equipment ORG: Organisation PER: Personnel TRG: Training Sgt Hall (ATC) 2359 (Woolton) Squadron

Subjects Subjects (examples) PER/01: Personnel - Staff PER/02: Personnel - Cadets TRG/04: Training - Adventure Training ORG/03: Organisation - Publicity EQP/02: Equipment - Uniform COR/03: Correspondence - Individuals Sgt Hall (ATC) 2359 (Woolton) Squadron

Categories Categories (examples) PER/02/021: JNCO Contracts TRG/04/053: Night Exercises ORG/03/006: Squadron Newsletter EQP/02/003: Dress Regulations COR/03: Correspondence - Individuals Sgt Hall (ATC) 2359 (Woolton) Squadron

Adjutants Duties Duties Records Transport Recruitment Welfare Attendance Register, Exam results, etc. Transport Activities away from Squadron HQ Planning and Rules for travel Recruitment Posters, CIO, etc Welfare Canteen, games, sports equipment, etc. Sgt Hall (ATC) 2359 (Woolton) Squadron

Staff Cadet Role Accommodation/Works Services Staff Cadet may be appointed to organize maintenance (through Squadron Staff) Regulations & Instructions Experience First point of reference for cadets Know where to look for regulations/instructions Sgt Hall (ATC) 2359 (Woolton) Squadron

Staff Cadet Role Annual Planning Records Publicizing events Suggesting activities Planning/running activities Records Be able to use and update Squadron records listed at ACTI 4 Sgt Hall (ATC) 2359 (Woolton) Squadron

Staff Cadet Role ACTI 4 (ACP20A) Squadron Training Records (Squadron office) Training Progress Charts (ACP 12, 13, 14, 14A) Cadet/Staff Attendance Register (RAF Form 4258) Quarterly Return (RAF PTC Form Stats 2876/2830) Nominal Roll & Result Form (RAF Form 3521) Examination Record Card (RAF Form 3521A Sgt Hall (ATC) 2359 (Woolton) Squadron

Staff Cadet Role ACTI 4 (ACP20A) Individual Cadet Records Cadet Record of Service Form (RAF Form 3822A) Other Consent forms (e.g. ACTI 1, Annex D) Cadet Record of Service Book (RAF Form 3822) Medical Certificate, Gliding (RAF Form 6424) Examination Record Card (RAF Form 3521A) Sgt Hall (ATC) 2359 (Woolton) Squadron

Staff Cadet Role Transport Recruitment Welfare Unlikely to be involved Suggest places suitable for displaying posters Actively encourage recruiting Know the address of the nearest CIO Welfare Monitor welfare Suggest ideas to improve welfare Sgt Hall (ATC) 2359 (Woolton) Squadron

Objective By the end of this lesson, you will be able to: State the roles and responsibilities of the Adjutant Detail the administrative responsibilities and abilities expected of a Staff Cadet Sgt Hall (ATC) 2359 (Woolton) Squadron

Summary Adjutants Role is varied and encompasses a great deal Does not necessarily have to be done solely by them but they have to have knowledge of current progress Staff Cadets crucial in supporting adjutants role Sgt Hall (ATC) 2359 (Woolton) Squadron

Questions Where are ACTIs listed? What are the Adjutant’s Accommodation Responsibilities? What are Staff Cadets expected to be able to do to help the Adjutant with squadron records? Sgt Hall (ATC) 2359 (Woolton) Squadron

Questions Any Questions? Sgt Hall (ATC) 2359 (Woolton) Squadron

Looking forward… Next session will be… Formation of a theory lesson - Development Sgt Hall (ATC) 2359 (Woolton) Squadron