AIM/education directory (Ed dir) AASOP Program 2016 AIM/education directory (Ed dir)

Agenda Introduction Overview of AIM Overview of the Education Directory Creating an AIM account Forgetting / Resetting your Password Where to go for Help Questions and Comments

Introduction

Overview - AIM What is AIM? AIM: ALSDE Identity Management Official (technical) description: A unified authentication and authorization mechanism for all ALSDE applications

Overview - AIM What is AIM (in English)? A single point of entry for access to all ALSDE applications Commonly referred to as “Single Sign-On” What does this mean for you? You only have to log in one time You are logged into all of the applications you have access to You only have to remember one username and password

Overview - AIM What does AIM do? Authentication Authorization Are you who you say you are? Does your username and password match what is in our database? If yes, allow access. Otherwise, deny access. Authorization What applications are you allowed to access? Assigned positions in the Education Directory determine what applications you can see / access.

Overview – Education Directory What is the Education Directory? A collection of sites and the staff/personnel at those sites Examples: School Districts Schools Private Schools ALSDE Staff Etc.

Overview – Education Directory What was the data originally used for? Source material for both the printed and online versions of the Education Directory book Federal Reporting LEA and School Listings

Overview – Education Directory What is the data used for today? Automated mailing lists Used to grant access to ALSDE applications for LEA and School personnel More uses are envisioned every day Most important things to remember LEAs are responsible for their own data Data needs to be kept up-to-date Data needs to be accurate

Creating an AIM Account New User Process Create an AIM account Enter Education Directory demographics Wait for superintendent or principal to assign you to applicable Education Directory position(s) Login and view the application(s) available to your position(s)

Creating an AIM Account Go to https://aim.alsde.edu in your web browser Select Need an account? link at the bottom of the page

Creating an AIM Account Enter valid e-mail address to which you have access, select Create Account If you are already in the Education Directory, use the same e-mail address (or have it updated first)

Creating an AIM Account Confirm the e-mail address you entered; check your e-mail now

Creating an AIM Account Check your e-mail account and open link May need to check your Spam / Junk folder if e-mail is not in your Inbox

Creating an AIM Account Provide your details and select a password (must be 8-16 characters long, must contain a number, an upper-case letter, and a special character) Select Create Account

Creating an AIM Account Select three questions and answers; please REMEMBER the answers Select Save answers

Creating an AIM Account Check boxes to acknowledge the restrictions and agree to terms of usage Select Yes, continue

Creating an AIM Account No Education Directory positions, so no applications will be present You must update your profile to be available for assignment in the Education Directory

Creating an AIM Account Go to the User Profile screen

Creating an AIM Account Select Edit in the Demographic Details section

Creating an AIM Account Enter details in the appropriate fields Select Save

Creating an AIM Account Your name, e-mail, password and security questions may now be updated You are now “visible” in the Education Directory, but you have not been assigned to a position yet

Creating an AIM Account Your superintendent or principal searches for your name in the Education Directory and selects the position(s) that you will be assigned to

Creating an AIM Account Select My Applications from the drop-down list by your account name at the top of the screen or log in again

Creating an AIM Account To check which Education Directory positions you are assigned to, select EdDir Positions from drop-down list by your account name at the top of the screen

Forgetting / Resetting Your Password Problem: You can’t remember your password Solution: Wait 15 minutes to be automatically unlocked, or select Forgot Password from the main screen

Forgetting / Resetting Your Password Enter your full e-mail address and select Send reset email

Forgetting / Resetting Your Password You will receive notification that an e-mail has been sent to the e-mail address you provided

Forgetting / Resetting Your Password Check your e-mail and click on the link provided in the e-mail Check your Spam / Junk folders if the e-mail does not show up in your Inbox

Forgetting / Resetting Your Password Answer the security questions you chose when creating your account Answers are not case-sensitive This is why you need to remember the answers you chose

Forgetting / Resetting Your Password Set your password You can use a previous password if you choose

Where to go for Help ALSDE Helpdesk AIM Education Directory By Phone: 334-353-1250 By E-mail: helpdesk@alsde.edu AIM Located at https://aim.alsde.edu Click on the Help button on the login screen Education Directory Located at https://schools.alsde.edu/eddir/Default.aspx Click on the Instructions, FAQ, or Training Videos links on the left

Questions and Comments