WP1 - Consortium coordination and management Nicola Pirrone ERA-PLANET Coordinator Director CNR-Institute of Atmospheric Pollution Research Rome, Italy

Overarching Objective To assure an efficient coordination of all WPs and Tasks of ERA−PLANET Credits: www.ncdc.noaa.gov

Specific Objectives Ensure efficient logistic and financial management Establish the staff and the core team Monitor ERA-PLANET progress reporting Monitor and contribute to the preparation, implementation and processing of the Joint Transnational Call Monitor and contribute to the communication, exploitation and dissemination of results Monitor and contribute to the strategic research policy development, coordination of European programs and supporting International Policies Credits: www.ncdc.noaa.gov

Tasks Task 1.1 Inception meeting and project start-up (CNR, All WP Leaders) Task 1.2 Appointment of staff (CNR) Task1.3 Consortium coordination and project management (CNR) Task1.4 Financial management (CNR) Task 1.5 Project reporting to the EC (CNR, all WP Leaders) Task 1.6 Collation of Audited Certificates (AC) from partners (CNR)

Governance Structure General Assembly Executive Board Advisory Board (Section 6 of the CA) General Assembly Executive Board Advisory Board Management Support Team Joint Call Secretariat Coordinator Work Package Leaders and Task Leaders

Executive Board General Assembly Shall consist of the Coordinator, the co-Coordinator, the Work Package Leaders and co- Leaders, Programme Owners and, once approved, the Trans- national Project coordinators Proposes on key issues on policy objectives, dissemination strategy and resource allocation. Prepare the meetings, propose decisions and prepare the agenda of the General Assembly Collect information on the progress of the Cofund-Action Agree on theTrans-national Projectsto be funded ... General Assembly Shall consist of the Coordinator, a co-Coordinator and of one representative of each Party Decision making body responsible for the overall direction and follow-up of the CA Changes to the GA + Annexes Changes to the CA + Attachment Changes to the Consortium Plan Approval of Final Reports of Trans-national Projects

Joint Call Secretariat Is appointed and chaired by the Work Package 3 Leader Shall lead the coordination and management activities regarding the Joint Call Manage the Call for the selection of the Independent Executing Agency (IEA), Submit to and receive from the Executive Board a feedback on the IEA selection; Make sure that the IEA execute the management of the Joint Call for Projects, Prepare reports on its activity; Assist the four selected consortiums (and their coordinators) in the negotiation phase of the projects. Advisory Board Shall consist of the Coordinator, a co-Coordinator and representatives of European Commission Directorates- General and services, of other European interest organisations Shall provide non-binding strategic advice to the management of the project Review the quality and relevance of the scientific and technical information being used by the project; Review Trans-national Projects; Provide science advice as requested by the Project coordination.

Management Support Team Work Package and Task Leaders Coordinator Is the legal entity acting as the intermediary between the Parties and the European Commission Shall perform all tasks assigned to it as described in the Grant Agreement and in the Consortium Agreement Monitor the progress of theCofund-Action in collaboration with the Executive Board Monitor compliance by the Parties with their obligations Convene and chair General Assembly, Advisory Board and Executive Board meetings Support the JointCall Secretariat ... Management Support Team Is appointed and chaired by the Coordinator Shall manage day-by-day activity of the Consortium and maintain contacts with Work Package Leaders, European Commission, the Coordinators of the four funded projects Work Package and Task Leaders Shall manage the whole Work Package in coordination with the different Task Leaders and ensure full coverage of the Work Package activities,

Representation in meetings (Section 6.3 of the CA) Any Party which is a member of a Consortium Body: is expected to be present or represented at any meeting of such Consortium Body and be authorized to take decisions and vote at any meeting; shall participate in a cooperative manner in the meetings.

Voting Rules and Quorum (Section 6.3 of the CA) Meeting validity if two-thirds (2/3) of its Members are present or represented (quorum). If the quorum is not reached, the chairperson shall convene an extraordinary meeting which shall not deliberate and decide validly unless majority (50% plus one of its Members) are present or represented. Each Party present or represented in the meeting shall have one vote. Decisions shall be taken by a majority of two-thirds (2/3) of the votes cast. The number of cast votes is represented by the number of Parties present or represented at each meeting

Organisation of meetings Extraordinary meeting (Section 6 of the CA) Ordinary meeting Extraordinary meeting General Assembly At least once a year At any time upon written request of the Executive Board or 1/3 of the Members of the General Assembly Executive Board At any time upon written request of any Member of the Executive Board Advisory Board At any time upon written request of any Member of the Advisory Board Management Support Team When necessary - Joint Call Secretariat

Budgeting (see Article 6 of the GA) The budget of each Party participating to Transnational Projects is given by the sum of EU Grant amount, the direct contribution (in-kind and/or cash) and the indirect costs. Elegible cost categories for funded projects Personnel costs Direct costs of subcontracting Other direct cost Indirect Costs (see details on GA)

Payments Are the exclusive tasks of the Coordinator Shall reflect budget approval of Trans-national Projects Payment schedule to projects: 75 % on receipt of the 2nd pre-financing payment by the Commission 20 % on receipt and approval of the Final Report of Trans-national Project, 5 % on receipt of the payment of the Guarantee Fund by the Commission

Management Support Team Alessandra Fino – Overall Coordination Laura Ragazzi – Coordination of Financial Reporting Mario Gensini – Support to Financial Reporting Simone Berti – Support to Financial Reporting Maria Dalla Costa – Cooperation with GEO & Copernicus …..will add as needed……