Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Gaining Proficiency Slide Show Tools, the Web, and Slide Masters By Robert T. Grauer Maryann Barber Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Objectives (1 of 2) Describe the Meeting Minder, Slide Navigator, and Pen; explain how these tools are used to enhance a presentation. Add a table to a PowerPoint slide. Add headers and footers to slides and/or audience handouts. Import a Word outline as the basis of a PowerPoint presentation; export a PowerPoint presentation as a Word document. Use the Rehearse Timings feature to time a presentation; create a hidden slide and explain the rationale for its use. Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Objective (2 of 2) Create a presentation using the AutoContent Wizard; modify the template of an existing presentation by changing its color scheme and/or background shading. Describe how the Internet and World Wide Web are integrated into Office 2000; download a photograph from the Web and include it in a presentation. Insert a hyperlink into a PowerPoint presentation; save a PowerPoint presentation as a Web document, then view that document in Internet Explorer. Explain the role of masters in formatting a presentation; modify the slide master to include a company name. Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Overview Steps for an attractive presentation: 1. Develop Content 2. Format Presentation Increase effectiveness through: Internet Resources Slide Navigation The Slide Master Use the AutoContent Wizard Style Check your presentation Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Slide Show Tools Vocabulary Insert Table command Rehearse Timings Hidden Slides Slide Navigator Action Items slides Meeting Minder Header and Footer Command Genigraphics Wizard Pack and Go Wizard Annotate A Slide Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Insert Table Command Two Columns One Row Choose From: Insert Menu Or From: Slide Layout Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Rehearse Timings Time Presentation Automate Presentation Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Hidden Slides Hidden Slide Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Slide Navigator Go directly to any slide within the presentation Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Meeting Minder Action Item slides Keep track of actions or questions that occur during the presentation Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Header and Footer Command Place the same text at the bottom of every slide Include: Date Place of Presentation Slide Number Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Pack and Go Wizard Take it on the Road! Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Annotate a Slide Slide Show View Right Click Click Pen Or, Ctrl + P Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

PowerPoint 2000 and the Internet Search for Pictures Download Pictures Insert Picture command Picture as Background Insert Hyperlink command Copyright HTML Save As Web Page command Navigation controls Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Search Engines A program which systematically searches the Web for documents on a specific topic Uses a keyword or words as a query Several search engines are available Each search engine has its own database No search engine is best Uses Boolean (logical) operators Returns hits or documents once search has been submitted Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Popular Web Search Engines URL Site http://www.altavista.digital.com http://www.infoseek.com http://www.lycos.com http://webcrawler.com http://www.yahoo.com Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Pictures Pictures on the Web Save Picture As Insert Picture Insert menu From File Find Picture Click Insert Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Picture as Background Format Menu Background command Fill Effects Picture Tab Select Picture Insert button Apply Apply All Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Insert Hyperlink Insert menu + Hyperlink Insert Hyperlink button Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Copyright Protection Copyright Public Domain Fair Use exclusion Use a Footnote Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 HTML Hypertext Markup Language (HTML) is the language used to create a Web page HTML consists of codes that control the appearance of the document Use PowerPoint to create your slides and then Save as a Web page to convert to HTML Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Navigation controls Hyperlinks Navigation Buttons Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 AutoContent Wizard File + New command Asks a series of questions Automatic Color Scheme General Outline Helps you get started Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Fine-Tuning a Presentation Vocabulary Color Scheme Background command Slide master Style Check Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Color Scheme Standard Custom Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Background Command Format menu + Background command Automatic Colors More Colors Fill Effects Apply Apply All Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Slide Master View + Master commands Customize your presentation Make changes to all slides at one time Move Placeholders Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Style Check Automatically checks style while you create a presentation Customize style choices from Tools menu, Options, + Spelling and Style Tab Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Slide Show Tools Hands-On Exercise 1 1. Create the Table 2. Table Basics 3. Add the Footer 4. Rehearse the Presentation 5. Hide a Slide 6. The Meeting Minder 7. The Slide Navigator 8. Annotate a Slide Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

The Internet as a Resource Hands-On Exercise 2 Import a Word Outline Complete the Outline Search the Web Download the Photograph Insert the Photograph Move and Size the Objects The Picture as Background Add a Text Box Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Presentations on the Web Hands-On Exercise 3 The AutoContent Wizard Add Speaker Notes Save the Presentation Insert the Hyperlink Open the Web Page The Navigation Controls Test the Hyperlink Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Fine-Tuning a Presentation Hands-On Exercise 4 Open an Existing Presentation Modify the Outline Change the Slide Master Change the Color Scheme Customize the Background Check for Style Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Chapter 2 Summary Develop Content First Use slide show tools Format presentation Use the Internet Save as a Web Page Use the AutoContent Wizard Customize your presentation with color scheme, backgrounds, and slide master Customize style checking Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 More Practice The AutoContent Wizard Presentation as Web Pages Limitations of the Style Check E-mail your Home Work The Web as a Resource Creating a Word document Uploading a Presentation Pack and Go Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2

Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2 Case Studies The Annual Report Director of Marketing FTP for Windows Copyright Infringement Two Different Clipboards Exploring Microsoft Office 2000 - PowerPoint 2000 Chapter 2