Facilitation Tool: Team Agreement Team agreement help everyone understands the type of environment to expect for a typical meeting The clinical and community teams should have an opportunity to contribute to the guidelines within the agreement It is important that everyone agrees with the guidelines and that the are written down or displayed (i.e. accessible)

Facilitation Tool: Team Agreement Team agreements can be revisited and changed as you progress with the program and learn more about how you work together They can be used as a tool to overcome problems, and to focus the group on what needs to happen

Facilitation Tool: Meeting Agenda Meeting Agenda can help you keep your teams on track. When developing your agenda, important things to consider include: What is the purpose of the meeting and desired outcomes? The purpose is the reason for holding the meeting (e.g. To identify the main priorities for the community team). The desired outcomes are the tangible results you expect to achieve by the end of the meeting (e.g. A list of key priorities, from highest to lowest priority) What are the specific agenda items needed to achieve the outcomes? Agenda Design: beginning, middle, end

Facilitation Tool: Meeting Agenda Meeting Agenda can help you keep your teams on track. When developing your agenda, important things to consider include: How much time should I allot for agenda items? Nature of Agenda items: Share & Discuss Information; Plan/Develop Ideas; Analyze a Problem; Decide on Actions (Who, What, When) What is the best process for addressing each agenda item? How do I effectively cover the topic, keep participants engaged, and develop shared ownership in the group?

Facilitation Tool: Agenda Design Beginning Welcome and introductions Update and document attendees and regrets Review meeting objectives and team agreement Warm-up or team building activity (optional) Middle Review agenda items (related to meeting objectives) To help assess the impact of the program we will be asking you to provide copies of your meeting agendas….this will help us better understand what team did or didn’t do, how the program helped or didn’t help, what activities were helpful or not, etc….

Facilitation Tool: Agenda Design Summary of Decisions and Actions Discuss next steps Schedule next meeting Do you already know what objectives need to be included? Did anything not get covered in this meeting? Thank You and Close