Why use Marketplace to Achieve Greater Control & Efficiency Christine Buckley

Agenda Today: Introduction to PROACTIS Managed Service for content and e-invoicing Overview of solution Summary

Achieve greater bottom-line value Helping Customers 800+ Organisations across 90 Countries Achieve greater bottom-line value

SPEND VISIBILITY & ANALYSIS Total Spend Control SUPPLIER NETWORK SUPPLIER INTERACTION SUPPLIER COMMERCE SOURCE-TO-CONTRACT PURCHASE-TO-PAY Supplier Management Contract Management Content Management Sourcing Purchasing Payables SPEND VISIBILITY & ANALYSIS SYSTEMS INTEGRATION EXPERT SERVICES Transition Services Advisory Services Managed Services

Content Introduction Complementary to your finance system Access to collaborative agreements through consortiums Only approved suppliers, catalogues and punch-out’s are available XML invoicing and full round trip capability Ease of use for end users to buy in a consistent manner Managed service for all supplier content

Who will benefit? Procurement Heads looking to drive compliance to existing suppliers & contracts & reduce maverick spend IT staff tasked with creating & maintaining point to point interfaces to supplier websites Finance Managers who want all buying to undertaken through FMS & not on websites with retrospective orders AP Managers seeking invoice process automation and reduction in scan & key End users looking for ‘Amazon’ experience Suppliers wanting to optimise contract take up & investment in websites

eMarketplace Features Catalogues created for all major spend areas Images available to create B2C look & feel and usage Punch-out connectivity to key suppliers Price & content is controlled by the client to reflect specific terms Price break discounts detailed to support accurate PO & Invoice Additional attributes to aid searching / filtering Default delivery charges applied to maximise first time match Xml invoicing & full round trip

Catalogue Management Service Manage and maintain all catalogues Product images, delivery charges and price break discounts Maintain start, end and review dates of all loaded catalogues Work with your procurement team to ensure all new known contracts result in catalogues being available in timely manner Create and maintain bespoke customer catalogues ‘local’ supplier adoption service to increase the use of catalogues UNSPSC Coding On-boarding XML and EIT Invoice supplier Point of contact for all supplier related enquiries

Benefits

Recent Customer Survey Top three areas benefits identified: Improved spend control Easy accessibility for ordering Up to date pricing – increased invoice matching Use of punch-out suppliers benefits identified as: Wide range of products shown with stock information Users like to use – real life amazon experience Speed and accurate pricing No maintenance XML ordering and invoicing

Customer Benefits - Surrey University: Sixteen suppliers available on punchout They account for c.30% of purchase orders Perfect Data on 30% of Purchase Orders

xml electronic invoices Customer Outcomes What this means for Surrey: Nine suppliers sending electronic (xml) invoices Accounted for c.20% of purchase invoices in the last 12 months 92% first time match for xml electronic invoices

Customer Benefits – Newcastle University Content 120 Catalogues Covers: stationery / computers / computer consumables / laboratory & medical /safety/ furniture c1.5million items 20 Punch-out links 2 cXML connections No paper catalogues Outcomes Faster more accurate purchase orders Improved spend management data Greater user buy in – Requests for catalogues PO Compliance - 95% Contract compliance > 90% Influenced procurement spend – 59%

Lets take a quick look

Successful Outcomes Suppliers are critical in the process – clear communications Clear policy on approved suppliers and PO compliance Reduce new suppliers and minimize leakage off contract spend Include in tender process requirements for E-trading

Q & A

Christine Buckley t: +44 (0)207 5392813 e christine.buckley@proactis.com