Local District South Title I Designee Meeting Robert Oye robert.oye@lausd.net (310) 354-3452 Lorraine Torres lorraine.torres@lausd.net (310) 354-3531

SPSA Process Monitor Student Data Analysis Cycle of Continuous Development Evaluate Effectiveness Identify Measurable Objectives Monitor Implement Relevant, Evidence-Based Strategies

Comprehensive Needs Assessment A needs assessment is a part of planning processes, often used for improvement in individuals, education/training, organizations, or communities. Analyzing current data to progress monitor established schoolwide goals informs the process for developing an effective product that will address the school’s needs.

Comprehensive Needs Assessment Download current school data to analyze and progress monitor established schoolwide goals as you conduct a comprehensive needs assessment. Allocate time at School Site Councils (SSC), English Language Advisory Committees (ELAC) and other staff meetings to begin the analysis of data to progress monitor if school is on track to achieve established schoolwide goals and compile a needs assessment from stakeholders. The following are guiding questions to assist in the data analysis (adapted from the SPSA Online Template): 1. What is the school’s current measurable objective? 2. List key finding related to the measurable objective and overall focus areas 3. Identify key issues related to findings. 4. If the school has met or is on track to meeting its measurable objectives, what strategies/resources contributed to the school’s success? 5. If the school did not meet its measurable objectives, describe what school intends to do differently (Next Steps)?

What process did you use to conduct your needs assessment? Table Share Out What process did you use to conduct your needs assessment?

New Flexibility for Completion of SPSA Goal Pages There are 6 Goal Pages: 100% Graduation English Language Arts Mathematics EL Programs Culture & Climate Socio-Emotional

100% Graduation, English Language Arts, Mathematics, Socio-Emotional Goal Pages Schools need to indicate key findings from the data analysis and identify underlying issues related to the key findings. A school may choose to not address the Focus Areas for a particular Goals and Objectives page. If this is the case, then an explanation must be provided. For the Goals and Objectives pages that the school determines to be most effective in addressing students’ academic needs, the school must complete “Strategies/Actions and Tasks” for the Focus Area.

100% Graduation; English Language Arts; Mathematics; Socio-Emotional Schools are no longer required to address all Focus Areas Lesson Planning/Data Analysis/PD Effective Classroom Instruction Interventions BUT: If addressing a Goals and Objectives page, then you must complete Building Parent Capacity Focus Area

Culture and Climate Goal and Focus Areas All schools must complete the Culture and Climate Goals and Objectives page (Student, Staff, Parent, and Community Engagement) in its entirety Must complete all Focus Areas The information on this Goals and Objectives page should align with the school’s Title I Parent Involvement Policy/PIP, as the PIP guides the school’s work to engage parents and to build parent capacity.

Goals and Objectives Pages Summarize key findings from data analysis. Be specific with data. Identify the underlying issues related to the key findings, If School is not addressing the goal explain why. Be specific. If School is on track to meet goals, describe strategies that worked. If School is not on track to meet goals, describe what will be done differently

The Title I Program Cheat Sheet for 2016-2017

Expenditures of Transfer Requests into Title I Please include SPSA plan page and itemized receipt/ invoice. If expenditure transfer is for travel-conference, include 10.12.1 travel form as well. (BUL-5400.0)

Using the Toshiba Ghost Card in Title I New for 2016-2017 No more than 50% of the monthly copier charges can be billed to Title I. Schools will be required to enter another program or programs to pay for the additional 50%.

Using Imprest in Title I REF-1706.4 The following are the only allowable Title I expenditures when using a school’s Imprest account. These expenditures must be specifically described in the school’s SPSA. Admission Fees to approved educational activities -Ref-2111.0 and Ref-2191.4 Conference Registration Fees to Title I-allowed conferences for staff and parents – BUL-5525.1 Allowable parent training and parent travel expenses Contract Bus Services – to locations approved by LAUSD- Bul-1521.1 Supplemental Instructional Materials - http://achieve.lausd.net/Page/8647 & for items described in the Program and Budget Handbook p. A-37

Using P-Card In Title I BUL-6518 The only P-Card expenditures that can be reconciled with Title I funds are: Admission Fees to approved locations Conference Registration Fees Supplementary Instructional Materials for items described in the Program and Budget Handbook p. A-37 Other expenditures, not named above, charged to the school’s P-card, even if they are allowed by Title I and in the SPSA, could be subject to payback.

Using P-Card In Title I BUL-6518 Before the P-Card can be reconciled, the charge will be reviewed by a Title I program reviewer to approve or reject. The item will be rejected if the proper documents are not included. Submit Title I purchases separate from other expenditures charged to other accounts.

Shopping Carts - Additional Approver Process BUL-6517.1 Starting the 2016-2017 school year, the following object /commitment items will require a additional approver before the order will be processed. The additional approver will be your LD Title I Coordinator or Central Title I Approver depending on whether the school enters the Shopping Cart or the Shopping Cart Unit enters the order. Commitment Item Commitment Description for Title I Purposes Commitment Description for Title I Purposes 420010 Other Books-Gen Purp., reference books, etc. 520002 Travel/Conf. Attendance 430001 General Supplies-Technology 580001 Prof. Services Contract-Non-Inst. 430003 M&O –Supplies (custodial supplies for Title I Interventions) 580005 Admission Fees 430010 Supplemental Instructional Materials (including first time purchases of software licenses and selected Stores Warehouse Items) 580012 Contract Bus Services 440001 Non-Cap Equipment.- All Other 580020 Software Licenses Maintenance – Renewal of Licenses 580030 Prof. Services Contract-Inst.

Shopping Cart Required Attachments Starting the 2016-2017 school year, the following object /commitment items will require a additional approver before the order will be processed. The additional approver will be your LD Title I Coordinator or Central Title I Approver depending on whether the school enters the Shopping Cart or the Shopping Cart Unit enters the order.

Procurement deadlines for purchases with Title I funds New for 2016-2017 For planning purposes, please be aware of the following changes: Imprest claims for Title I must be requested by May 5, 2017. All Title I requests must come to our office to be approved before they can be processed. All P-Card orders must be in by May 5, 2017 and must be reconciled by May 30, 2017. The cut-off date for all orders placed through shopping cart or paid for with P.O.s is May 5, 2017 and must be received by June 30, 2017. Software License Maintenance- All software renewals must be in place by May 5, 2017. All equipment purchases through General Supplies-Technology (430001)or Non-Capitalized Equipment (440001) must be received by May 5, 2017. These new cut-off dates ensure that this year’s funding benefits the students who generated the funds.

Budget Adjustments Budget Adjustments need to be completed for funds in Pending Distribution Reminder ALL budget adjustments need an SPSA Modification Budget Adjustments for Non-Capitalized Equipment and General Supplies Technology require a quote

Budget Adjustment Deadlines Budget Adjustments for General Supplies Technology, Non-Capitalized Equipment, and Capitalized Equipment need to be submitted by February 28, 2017 Budget Adjustments for Categorical Programs need to be submitted by May 5, 2017

Thank you!! Robert Oye (310) 354 5452 robert.oye @lausd.net Lorraine Torres (310) 354 3531 lorraine.torres@lausd.net