EMIS Reporting of Non-Resident Students Karen Franz Patty Yager EMIS Coordinator EMIS Coordinator and District Registrar Olmsted Falls City Schools Fairview Park City Schools eSMOC eSIS Users Conference November, 2009

Non-Resident Situations Open Enrollment Foster/Court Placed Special Education Superintendent’s Agreement Non-Public Special Education or Title I Services Title I Public School Choice District Employee Parent/Guardian Grandparent Rule Tuition – In State and Out of State

Verify Proper Funding Flow Enrollment Report SF3 Flow_All December Child Count .csv files

Open Enrolled Student An open enrolled student educated by your district will have: Percent of Time=100 District Relationship=1, Student Receiving Instruction District of Residence=where the parent resides How Received=9,Non-Resident Open Enrolled How Received IRN=DOR

Open Enrolled attending PSEO Percent of Time= amount of time educated in your district District Relationship=1, Student Receiving Instruction District of Residence=where parent resides How Received=9,Non-Resident; Open Enrollment How Received IRN=DOR Sent Reason=PS, Post Secondary Enrollment Options Program Participant Sent to IRN=Post Secondary IRN Sent to %=amount of time educated at Post Secondary Show 50% PSEO and 100% PSEO screens

Open Enrolled attending JVS District of Residence=where parent resides How Received=9,Non-Resident; Open Enrollment How Received IRN=DOR Sent Reason=JV, Joint Vocational School District Secondary Sent to IRN=JVS IRN Sent to % = 0.000 Add screens for JVS 50% and JVS 100%

Open Enrolled attending JVS (JVS view) Percent of time = time educated at JVS District Relationship = 1, Student Receiving Services District of Residence = where parent resides How Received = 9, Non-Resident Open Enrollment How Received = District that is sending the student In this case, the student is open enrolled from Lorain City Schools to Clearview Local Schools and you, as the JVS, are receiving the student. Your challenge is to open communications with home schools to understand student situations.

Funding Flow – Open Enrolled In Look for ‘9’ students in the Attending Students by District box of the Enrollment Report And ’19’ students on the SF3_Flow_All Report

Foster/Court Placed (Placed Within Your School District) Percent of Time = 100 District Relationship = 1, Student Receiving Instruction District of Residence = where parent resides (your district) How Received = C, Foster Placement/Placement with Relative or P, Court-Placed Student Excluding Foster Care How Received IRN = Resident District IRN (your district)

Foster/Court Placed District of Residence = determined by court documents as the district of financial responsibility How Received = C, Foster Placement/Placement with Relative or P, Court-Placed Student Excluding Foster Care How Received IRN = Same as DOR

Foster/Court Placed Out of Jointure attending JVS (JVS View) This student was foster placed from Western Reserve Local to the Midview Local School District

Funding Flow – Court/Foster In Look for 1P or 1C students on your SF3 Flow All report Verify ADM column Look for ‘C’ and/or ‘P’ students in the Attending Students by District column of the Enrollment Report

Special Education District of Residence = District sending the student How Received = B, Non-resident Student Attending a Special Education Program How Received IRN = DOR IRN

Funding Flow – Special Education Look for ‘B’ students in the Attending Students by District box of the Enrollment Report Look for ‘1B’ students on the SF3_Flow_All Report

Superintendent’s Agreement District of Residence = District sending student How Received = S, Superintendent Agreement (ORC 3313.64) How Received IRN = DOR

Funding Flow – Supt. Agreement Look for ‘S’ Non-Resident (Supt) students in the Attending Students by District box of the Enrollment Report Look for ‘1S’ students on the SF3_Flow_All Report

Non Public Receiving Title 1 or Special Education Services Percent of Time = 0 District of Residence = where parent resides How Received = 6, In-State student at Non-Pub How Received IRN = 999999

Non-Public (JVS View) In-jointure Contract Student Out-of-jointure Contract Student

Funding Flow – Non-Public Special Education Non-Public students you do not educate will not be included on your Enrollment or SF3Flow_All reports Open the Stu_Dec_Child.csv file and filter for Student Status 6 students to verify

Title 1 Public School Choice District of Residence = where parent resides How Received = W, Non-resident attending under Title 1 Public School Choice How Received IRN = sending district

Funding Flow – Title 1 Public School Choice Look for ‘W’ students in the Attending Students by District box of the Enrollment Report Look for ‘1W’ students on the SF3_Flow_All Report

District Employee Parent/Guardian District of Residence = where parent resides How Received = A, Non-resident student-Parent is a District Employee How Received IRN = DOR

Funding Flow – District Employee Parent/Guardian Verify “Attending Students by District” area of Enrollment Report (A Non-Resident, Employee) Look for 1A students on SF3Flow_All report

Grandparent Rule (NOT Grandparent POA or Caretaker Affidavit) Authorized by ORC 3313.64: Student under the age of 22, in the custody of the parent(s), resides with grandparent and does not require special education services Can attend the district where grandparent resides, tuition free, as long as the Boards of Education of BOTH districts agree good cause exists for such attendance

Funding Flow – Grandparent (NOT Grandparent POA or Affidavit) Look for ‘7’ students in Attending Students by District box of Enrollment Report Look for ’17’ students on the SF3_Flow_All Report

Tuition Student In-state tuition student Out of State tuition student

Funding Flow – Tuition Tuition students will show as 1D students on your SF3 Flow All report Would an out of state tuition student show on the SF3 report? If so, how would it look? The answer is no. Billing must be for students in Ohio and to districts with an OHIO IRN #