Excel for Teachers Presented by Ruthanne Munger RHS Library Computer Lab Friday, 1/6/17 – 1:00

Introduction Microsoft Excel can make your classroom record-keeping and data analysis a breeze. Ruthanne Munger rbolling@rcs.k12.in.us Twitter: @learninglady Teachers Pay Teachers: The Form Queen Learn how to consolidate and compare all of your data into one document with color-coded scores and instant graphs. Learn how to add formulas so that you never have to average a column of scores again! Instructional Coach at Fairview Elementary where she has been immersed in data collection and analysis for several years.  She is an experienced user and teacher of Microsoft Office tools and is well know for her prowess with creating effective and efficient forms. * Taught computer literacy classes at IU East for several years including word processing and basic computer graphics.

Benefits Consolidate data from several different sources to see the “Big Picture”. See # or % passing and growth data, not just averages. Color code to make trends and changes easy to see. Easily use data to determine whole group, small group, and individual needs.

Today, you’ll learn: 1. Excel Basics 2. Visual Data Basic navigation, terminology, and data entry 2. Visual Data Setting up consolidated data Formulas Conditional Formatting Lesson descriptions should be brief.

1. Excel Basics Home Tab Page Layout Tab Font Settings Style and Size Fill and Text Color Borders Alignment Settings Justification Orientation Wrap text Merge & Center Number Settings Number Types Decimal Places Page Layout Tab Margins Orientation (landscape or portrait)

Terminology Rows are represented by numbers along the side of the sheet. Resize by “grabbing” or double- clicking bottom of row #. Insert/delete (Cells settings or highlight & right click) Columns are represented by letters across the top of the sheet. Resize by “grabbing” or double clicking right side of column letter. Cells are named for the column letter and row number that intersect to make it. To enter data, click in cell & type. Double click a cell to edit.

Task #1 Create a new, blank workbook. Add headings in Row 1 for “Student”, “Score 1”, “Score 2”, and “Growth”. Center headings in each column. Add student names and scores 1 and 2 for at 7 students. * Use “Enter” to move down * “Tab” or Arrow keys to move left/right. Add bolded, right-justified headings for “Average”, “# Passing”, and “% Passing” in column 1 below student names. Make borders so grid lines will print. Play with formatting and alignment.

2. Visual Data Formulas Sort & Filter Conditional Formatting Simple Graphs

Formulas & Functions Formulas are equations that perform calculations in your spreadsheet. Formulas in a cell ALWAYS begin with an equals sign (=) followed by a function (what calculation you want) and input (which cells to include) in parentheses. Example: =AVERAGE(B2:B8) or =AVERAGE(B2, B3, B4, B5, B6, B7, B8) See available functions by clicking on or “fx” I use: SUM AVERAGE COUNTA COUNTIF Click in the cell where you want the formula, type “=“, add your function (type or click) and your input (type cell range or drag through cells).

Task #2 Add formulas to fill in the rest of your data: Cell D2: =C2-B2 Click in D2. Grab square in bottom right corner and drag down to D8. Cell B9: =AVERAGE(B2:B8) * Adjust decimal point with Cell B10: =COUNTIF(B2:B8,”>79”) Cell B11: =B10/COUNTA(B2:B8) * Change to percent with Highlight B9, 10, & 11. Grab square in bottom right corner and drag into Column C. Drag “Average” into Column D.

Conditional Formatting: Icons Add color or symbolic icons: Highlight cells. Click on “Conditional Formatting” and choose “Icon Sets” Choose the icons you prefer. To edit parameters, cick on “Conditional Formatting” again and choose “Manage Rules”. Double click on Icon Set or choose “Edit Rule” and set cut scores. Click “Apply” and “Okay”.

Conditional Formatting: Color Fill cells with colors: Highlight cells. Click on “Conditional Formatting” and choose “New Rule”. Choose the “Format only cells that contain” rule type. Set parameters and click “Format…” to choose text or fill color. Click “OK” to apply new rule.

Task #3 Add conditional formatting to color code your data: Highlight cells B2 through C8. Click on “Conditional Formatting” and choose “Icon Sets”. Choose any set of 3 icons. Select “Conditional Formatting” again and choose “Manage Rules”. Double click on the “Icon Set” row. Set the following description: Icon Value Type Green >= 79 Number Yellow >= 59 Number Click “OK”, “Apply”, and “OK”

Simple Graphs To add simple graphs: Select the data you’d like to graph – including column headings. Click on the “Insert” tab and choose the type of chart you’d like. Select “Recommended Charts” to preview different options. Choose the chart you like (Column, Bar, Line, Pie, etc.) and click “OK”. The chart will appear on your sheet. Grab and move or resize (when squares in corners are visible), copy, paste, etc. There are many options for editing. Explore.

Recommendation: Use it or lose it! Questions? Congratulations! Excel can do a whole lot more, but you have what you need to make your classroom data easy to compare and analyze. Recommendation: Use it or lose it! Questions? Click the ? on any Office screen and search for help. OR Check out www.customguide.com/cheat-sheets/ Email rbolling@rcs.k12.in.us