9 Cell Data Cell data - Things that can be entered into a cell: Numbers* Words*Equations, formulas or functions*Fill colorImages (although they are actually on top of a cell, not in it)*Note – Only numbers, words, and equations will appear in the Formula Bar
10 Basic Steps 1. Put Cursor in cell and click to activate; 2. When a cell is chosen any material typed appears in the formula bar3. Select sheet; change name by highlighting (doubleclick) and typing new name
11 Basic Steps1. To add a worksheet, go to Insert, click and choose Add Worksheet2. To re-size a column or row, place cursor on the line extension; when the resize icon appears, click an drag to desired size.Standard size for columns is 8.43 (64 pixels), for rows it is (17 pixels)
12 Cursor FunctionsClick and drag to highlight multiple cells with this cursor, or click in a cell to select the single cellClick and drag with this cursor to fill cell contents into cells below or to the right.Click and drag the contents of the selected cell to any other cell.Click to place the cursor into the Formula bar so that you can edit an equation or function.
13 Formatting Cells To format cells: Right click on the cell that you will be formattingSelect the tab at the top of the page for formatting selectionAny of the cells selected will acquire the properties of the initial formatted cell
14 Functions - AutosumUsing Auto Sum - Excel allows you to quickly find the total of a column or row of numbers.Step 1 - Select the cell below your column of numbers (or to the right of your row of numbers).Step 2 - Select the Auto Sum button from your Standard toolbarStep 3 - When you verify that the range of numbers is proper, depress return/enter and the sum is displayed.
15 Merge and Center1. To align in a central local using multiple cells, use Merge and Center by selecting the cells2. Click on the Merge Icon3. If you have data in only one cell, that data will be in the center of one long cell.
16 Mathematical Equations Writing simple functions - Symbols for the four basic mathematical functions are:1. Addition +2. Subtraction -3. Multiplication *4. Division /
17 Writing Equations - Addition Example Writing an addition equation - If you were to state the process for adding the numbers in column B it would be "six plus three." The equation could be written exactly like that (=6+3) and Excel would display the expected answer, 9. However that equation would be useless if the numbers in either B2 or B3 were changed. When writing your own equation, use cell addresses.=B2+B3
18 Writing Equations - Example Writing a percent equation for a column of numbers accompanied by a sum.
19 Using Charts and Graphs Enter the data to be graphedHighlight data to be graphedSelect the Chart Wizard4. Follow the choices given by the wizard
20 Using Charts and Graphs _ (Cont.) 5. Insert titles and axis names
21 Using Charts and Graphs – (Cont.) 6. Designate area for the placement of the product
22 Using Charts and Graphs - Trendlines Enter dataCreate chart using wizardClick on any column and select trendlineSelect type and options
23 Using Charts and Graphs - Trendlines Click on the trendlineSelect option for number of time periods projected
24 Using The Average Function - Example To use the Average function:List consecutive numbersChoose next available cellGo to pull down arrow on the function tabClick on Average
25 Using The Average Function - Example Range and Function will be highlightedClick on Enter for the function to calculate the Average
26 Using IF ArgumentsReturns one value if a condition you specify evaluates to TRUE and another value if it evaluates to FALSE.Use IF to conduct conditional tests on values and formulas.Example: “IF” it is stated that everyone who scores above 70 on a test has passed and you get an 80, then you have passed.
27 IF Function - Example Place Data on sheet Select Function pull down arrowSelect the “IF” FunctionDetermine the function
28 IF Function - ExampleCreate a “logical test” for conditions which will set the parameters for the results of the formula6. Set the values if the results of the test are true7. Set the values if the results are false8. Click OK9. Extend the function to C4 and C5