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Excel Tutorial Enfield High School 2007.

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Presentation on theme: "Excel Tutorial Enfield High School 2007."— Presentation transcript:

1 Excel Tutorial Enfield High School 2007

2 Standard Toolbar AutoSum Sorting Tool Chart Wizard

3 Standard Toolbar – Icon Functions

4 Formatting Toolbar Formatting Toolbar Merge And Center Tool
Decimal Formatting

5 Formatting Toolbar – Icon Functions

6 Drawing Toolbar Drawing Toolbar Text Box Directional Arrows
Drawing and Order

7 Drawing Toolbar – Icon Functions

8 Keyboard Shortcuts

9 Cell Data Cell data - Things that can be entered into a cell: Numbers*
Words* Equations, formulas or functions* Fill color Images (although they are actually on top of a cell, not in it) *Note – Only numbers, words, and equations will appear in the Formula Bar

10 Basic Steps 1. Put Cursor in cell and click to activate;
2. When a cell is chosen any material typed appears in the formula bar 3. Select sheet; change name by highlighting (doubleclick) and typing new name

11 Basic Steps 1. To add a worksheet, go to Insert, click and choose Add Worksheet 2. To re-size a column or row, place cursor on the line extension; when the resize icon appears, click an drag to desired size. Standard size for columns is 8.43 (64 pixels), for rows it is (17 pixels)

12 Cursor Functions Click and drag to highlight multiple cells with this cursor, or click in a cell to select the single cell Click and drag with this cursor to fill cell contents into cells below or to the right. Click and drag the contents of the selected cell to any other cell. Click to place the cursor into the Formula bar so that you can edit an equation or function.

13 Formatting Cells To format cells:
Right click on the cell that you will be formatting Select the tab at the top of the page for formatting selection Any of the cells selected will acquire the properties of the initial formatted cell

14 Functions - Autosum Using Auto Sum - Excel allows you to quickly find the total of a column or row of numbers. Step 1 - Select the cell below your column of numbers (or to the right of your row of numbers). Step 2 - Select the Auto Sum button from your Standard toolbar Step 3 - When you verify that the range of numbers is proper, depress return/enter and the sum is displayed.

15 Merge and Center 1. To align in a central local using multiple cells, use Merge and Center by selecting the cells 2. Click on the Merge Icon 3. If you have data in only one cell, that data will be in the center of one long cell.

16 Mathematical Equations
Writing simple functions - Symbols for the four basic mathematical functions are: 1. Addition + 2. Subtraction - 3. Multiplication * 4. Division /

17 Writing Equations - Addition Example
Writing an addition equation - If you were to state the process for adding the numbers in column B it would be "six plus three." The equation could be written exactly like that (=6+3) and Excel would display the expected answer, 9. However that equation would be useless if the numbers in either B2 or B3 were changed. When writing your own equation, use cell addresses. =B2+B3

18 Writing Equations - Example
Writing a percent equation for a column of numbers accompanied by a sum.

19 Using Charts and Graphs
Enter the data to be graphed Highlight data to be graphed Select the Chart Wizard 4. Follow the choices given by the wizard

20 Using Charts and Graphs _ (Cont.)
5. Insert titles and axis names

21 Using Charts and Graphs – (Cont.)
6. Designate area for the placement of the product

22 Using Charts and Graphs - Trendlines
Enter data Create chart using wizard Click on any column and select trendline Select type and options

23 Using Charts and Graphs - Trendlines
Click on the trendline Select option for number of time periods projected

24 Using The Average Function - Example
To use the Average function: List consecutive numbers Choose next available cell Go to pull down arrow on the function tab Click on Average

25 Using The Average Function - Example
Range and Function will be highlighted Click on Enter for the function to calculate the Average

26 Using IF Arguments Returns one value if a condition you specify evaluates to TRUE and another value if it evaluates to FALSE. Use IF to conduct conditional tests on values and formulas. Example: “IF” it is stated that everyone who scores above 70 on a test has passed and you get an 80, then you have passed.

27 IF Function - Example Place Data on sheet
Select Function pull down arrow Select the “IF” Function Determine the function

28 IF Function - Example Create a “logical test” for conditions which will set the parameters for the results of the formula 6. Set the values if the results of the test are true 7. Set the values if the results are false 8. Click OK 9. Extend the function to C4 and C5

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