Agenda Item 2: Catch up session 15 May 2017 CRV common provisions Agenda Item 2: Catch up session 15 May 2017

Overview of the tender package To procure services Not equipment Uses the UN framework to select the best and final offer ICAO procurement code Procedures: fair and transparent process of evaluation E-procurement tool CRV Users (States/Administrations/Organizations) are the customers of the selected provider

Overview of the tender package Service Order Terms and conditions Terms and Conditions are to be used during the contracting and execution stages. In this case the Service Order is signed between the Supplier and the CRV User.  ICAO Terms and Conditions are to be used in the exceptional case where ICAO would procure the services on behalf of a CRV User. In this case the Service Order is signed between the Supplier and ICAO. Terms of Reference Background and objectives of the project Specifies the services to be delivered 6 annexes Determines responsibilities Instructions To Tenderers Gives necessary instructions to the tenderers for the sealed tender process Price schedule, restrictions on services, evaluation criteria, study case, safety schedule

Process Evaluation report officially reviewed and approved by the independent ICAO contracts board on 28/11/16 PCCW Global Ltd. ranked first Invited for further negotiations 15 Dec. 16 (CRV TF/6) Detailed presentation of the PCCW team, technical features and documents: Adjustment process 2 meetings 17 Dec. 16 (Adjustments meeting #1) and 17&18 Jan. 17 (Adjustments meeting #2) Solve issues affecting blue documents Participants: Pioneer States wanting to implement as soon as possible From 19 Jan. Start of individual/grouped States negotiations for some States 8 May 17 Common provisions - Blue documents are finalized and can be used by States From 15 May 17 Review of orange documents Pilot project All States welcome to initiate/continue discussions with PCCW Try to solve: governing law (India) services to Democratic People's Republic of Korea Authentication service based on a PKI

Review at CRV OG/2, acceptance CRV OG/3 PMP, QMA PMP, Service Delivery PMP, QMA Service Order Acceptance Mid Jan 17 Review at CRV OG/2, acceptance CRV OG/3 Not maintained Initial contractors: planning&ICD customized to each site Other contractors: planning&ICD customized to each site PMP, QMA

Common package: where? On the CRV portal December 2016

Common package “Read me first” Purpose: Overview of all documents Know what can be varied locally and what cannot Version management December 2016

Proposed process to contract 1.       State notifies CRV OG Chair(s) and ICAO Regional Office the intention to join – update CRV implementation plan 2. State contact Mr. Benny Cheng (PCCW) who sends the High level survey 3.       State downloads the Common Package from CRV portal 4.       State submits the High level survey to PCCW 5.       PCCW recommends a package (design) and submits a Project Plan 6.       State cross checks with its peers and starts coordination of implementation (CRV OG can facilitate) 7. State and PCCW discuss Price, Schedule and Terms and Conditions: Local optimizations and additional requirements may be required 8.      State and PCCW agree and record any variation from the common provisions in the Order Form State and PCCW sign the Order Form which is governed by: (a) Terms and Conditions between PCCW Global and CRV Authority ; (b) The CRV Terms of Reference (including all annexes); (c) Specific Terms for MPLS VPN Service, Specific Terms for Managed Router Service and Specific Terms for Satellite VSAT Services (the “Specific Terms”); (d) Addendum to the Specific Terms; (e) The price schedule in their latest applicable version; (f) The Project Management Plan in its latest applicable version; and (g) The CRV implementation plan in its latest applicable version. 9. Installation occurs 10.   Testing is carried out 11.   Service Commencement Notice provided from PCCW to the State, includes all drawings and documentation 12.   State notifies CRV OG about the service commencement 13. State carries out service migrations in coordination with peers Note: the engineering package is made applicable through the PMP 26 April - 03May 2017