1. Contract Award Procedures
July 2005

2. Services Supplies Works
WHAT: the provision of services e.g. technical assistance, studies, training or designs
WHO: Contracting Authority & Consultant
Supplies
WHAT: the purchase, leasing, rental or hire purchase of products including their design, manufacture, delivery, assembly or commissioning of goods together with any related tasks e.g. sitting, installation, maintenance, repairs, training and after-sales service
WHO: Contracting Authority & Supplier
Works
WHAT: the execution of works, or both design and execution of works - a work is the outcome of building or civil engineering works.
WHO: - Contracting Authority & Contractor
- Contracting Authority & Supervising Engineer (separate services contract)

3. Contract Award Procedures
Services
budget  €5,000
Single Tender
€5,000 < budget < €200,000
1 Framework Contracts
2 Competitive Negotiated Procedure
€200,000  budget International Restricted Tender Procedure
Supplies
€5,000 < budget < €30,000
Competitive Negotiated Procedure
€30,000  budget < €150,000
Local Open Tender Procedure
€150,000  budget
International Open Tender Procedure
Works
€5,000 < budget < €300,000
€300,000  budget < €5,000,000 Local Open Tender Procedure
€5,000,000  budget
International Restricted Tender Procedure (exceptional cases)

4. Award criteria – Supplies contracts without ancillary services
Sole criterion: price
Tenders are firstly checked for administrative compliance and non-compliant tenders are eliminated
Out of the compliant tenders, the contract is awarded to the least expensive tender
In case of budget exceeding, the tender procedure is declared unsuccessful and cancelled and the Contracting Authority will negotiate with one or more Tenderers from among those that submitted offers

5. Award criteria – Supplies contracts with ancillary services
In case of ancillary services, e.g. after-sales services, training – the technical evaluation must consider their quality on a Yes/No basis and select the compliant offers.
After also assessing compliance with requirements for ancillary services, out of the compliant tenders, the contract is awarded to the least expensive tender.
Same procedure in case of budget exceeding shall apply.

6. Award criteria – Particularly complex Supplies
In case of particularly complex contracts, it may be suitable to use a combination of quality and price for assessing/ awarding the most economically advantageous tender.
Evaluation criteria/ grids are to be carefully prepared for reflecting this combination.
In such cases, the EC must give its prior approval (Ex-Ante), or the Contracting Authority must notify the EC and record the justifications for this in the Evaluation Report (Ex-Post).