1. Contract Award Procedures
The different types of tenders

2. Services Supplies Works
WHAT: the provision of services e.g. technical assistance, studies, training or designs
WHO: Contracting Authority & Consultant
Supplies
WHAT: the purchase, leasing, rental or hire purchase of products including
their design, manufacture, delivery, assembly or commissioning of
goods together with any related tasks e.g. installation, maintenance, repairs, training and after-sales service
WHO: Contracting Authority & Supplier
Works
WHAT: the execution of works, or both design and execution of works;
a work is the outcome of building or civil engineering works.
WHO: - Contracting Authority & Contractor
- Contracting Authority & Supervising Engineer (separate services contract, will be detailed later during the course)

3. Selection of Contracts Type - Works against Supplies -
In some cases, there are Supplies requiring a considerable amount of Works for their installation.
In certain conditions, especially where the related Works are of a significant amount, it may be far easier to control the contract implementation through a Works contract.
When selecting any of the previous types of contract, attention should be paid to:
the actual existing conditions.
the sought conditions after the contract implementation.
the potential contract implementation course – always allow for flexibility
the contract management capacities of Contracting Authority /Beneficiary.
previous experiences – capitalise knowledge.

4. Work Contracts
WHAT: A contract concluded between the Contracting Authority and a Contractor for execution of works or both design and execution of works
WHO: Contracting Authority
Contractor
WORKS
CONTRACTS
Budget ≤ € 5,000
Single tender
Budget
 € 300,000
Competitive
Negotiated
procedure
€ 300,000 ≤ Budget
 € 5 MEuro
Local open tender procedure
€ 5 MEuro ≤ Budget
International open/restricted tender procedure

5. Contract Award Procedures
Works Contracts
Single Tenders
Competitive Negotiated Procedure
Local Open Tender Procedure
International Open Tender Procedure
International Restricted Tender Procedure
Negotiated Procedure

6. Contract Size (2.5)
The procurement thresholds must be respected and projects must not be split artificially to circumvent these thresholds.

7. Single Tender for Works  € 5 000 one offer sufficient
procedure not covered in the PRAG (the identified Contractor must submit a brief technical proposal and a financial offer)
can be sent and received by fax and the evaluation can be carried out in an informal manner, providing the confidentiality of the proceedings and the impartiality of the evaluators are respected

8. Competitive Negotiated Procedure (5.6)
for Works € < but < €
no publication of Procurement Notice, only local advertisement
the CA draws up a list of at least 3 potential bidders of its choice. Make sure invited bidders will be interested in submitting a tender!
the potential bidders are sent a letter of Invitation to Tender, accompanied by a Tender Dossier

9. Competitive Negotiated Procedure (5.6)
The chosen candidates are given at least 30 days to submit their Tender
Evaluation of tenders follows the same procedure as for an international restricted or open tender
At least three technically compliant tenders MUST be received (or the procedure must be cancelled)
It is recommended that MORE than three potential candidates are identified and then first approached to ascertain their interest in submitting a bid

10. Local Open Tender (5.5)
for Works € ≤ but < €

11. Local Open Tender (5.5)
the Procurement Notice is published only in the beneficiary country
European Commission publishes the references of such tender procedures (dossier number, country, Contracting Authority and type of contract) on the Internet with the address from which firms can obtain further information
the Procurement Notice for a local tender must, at a minimum, be published in the Official Journal of the beneficiary country or any equivalent media, under its responsibility
local open tender procedure must provide other eligible contractors with the same opportunities as local firms
in this procedure, there must be a minimum of 60 days between the date of publication of the Procurement Notice and the deadline tenders submission

12. Restricted Procedure (5.2.1.2)
In exceptional cases, justified by special characteristics of certain projects
However, providing the Financing Memorandum timeframe allows it, in the case of large contracts, this procedure may save huge efforts of both Tenderers and Contracting Authority

13. Negotiated Procedure (5.2.1.3)
Only possible in the following cases:
In case of extreme urgency due to unforeseen events
For additional works not included in the initial contract which have, through unforeseen circumstances, become necessary for carrying out the works and which have been awarded to the contractor already carrying out the work:
where works cannot be separated from the main contract without serious inconvenience to the Beneficiary;
where works, although separable from the performance of the original contract, are strictly necessary to its completion;
where the aggregate value of additional works do not exceed 50% of the value of the main contract
In case of unsuccessful tender procedure, i.e. no qualitatively and/or financially worthwhile tender has been received. Contracting Authority will cancel the tender and negotiate with one or more Tenderers, from among those that took part in the invitation to tender