Computer Fundamentals 14/04/2018 Computer Fundamentals Word Processors and Word Features 1

14/04/2018 Word Processors A word processor is software that is used in producing documents Originally word processors had only a text display Formatting text by use of function keys Little or no facility to preview the output as it was being typed WordPerfect was the first

Word for Windows Developed by Microsoft First shipped 1983 14/04/2018 Word for Windows Developed by Microsoft First shipped 1983 Included a Graphical User Interface (GUI) Source: “Microsoft Office—From DOS to 2010” by SkillPathSeminars Revolutionised Word Processing with point and click capabilities

Starting Word Start Microsoft word 14/04/2018 Starting Word Start Microsoft word Click Start Button -> All Programs ->Microsoft Office-> Microsoft Word Word will start and open a blank document Word has in-built defaults that it loads up automatically

Creating a new Document 14/04/2018 Creating a new Document

14/04/2018 Page Layout – Margins Used to set the margins that are left blank between the edges of a document and the elements contained within that document

Page Layout – Size & Orientation 14/04/2018 Page Layout – Size & Orientation Use Page Layout to set the paper size and orientation of a document

14/04/2018 Page Setup - Printing Used to select source of paper on which the document will be printed File -> Print -> Printer Properties

Page Setup - Layout Set the layout details of a document 14/04/2018 Page Setup - Layout Set the layout details of a document Page Setup -> Margins -> Custom Margins-> Layout

Changing the Font Firstly select the text 14/04/2018 Changing the Font Firstly select the text Move the mouse and click the mouse whilst dragging over the text you want to select Alternatively move the cursor to the point where you want to start selecting from (using the arrows; page up/down; home/end keys) hold the shift key down and move to the end of the area you wish to select If you just want to select one word – just double click it! The selected text will appear black with a surround as above.

Modify the font The font dialog box is either accessed from the 14/04/2018 Modify the font The font dialog box is either accessed from the Home menu or by right clicking on the highlighted text. This is a common dialog that you will encounter in other applications

14/04/2018 Word Wrapping Word automatically will wrap a line of text to fit within the margins Only use a return  to create a new paragraph This is very useful as Word formats each paragraph individually

Font Sizes Font sizes are measured in points 14/04/2018 Font Sizes Font sizes are measured in points Originates from the printing trade 1 point = 1/72 inch approx 0.35mm Standard text sizes are 10-12pt 8pt is just legible Commonly used for that small print for terms and conditions and the like

Forcing a new Line, new Column or Page 14/04/2018 Forcing a new Line, new Column or Page The “Break” menu item from the Page Layout menu displays a dialog to enable this Shortcuts Shift+Return - New Line Ctrl+Return – Page Break Ctrl+Shift+Return – Column Break Formatting marks can be viewed from the Home menu. (i.e. Page Breaks) The ¶ icon on the Paragraph dialog box toggles this display state

Paragraphs Dialog Accessed from the Home menu 14/04/2018 Paragraphs Dialog Accessed from the Home menu Select the Paragraph item

14/04/2018 Paragraph Dialog The paragraph dialog box is either accessed from the Home menu or by right clicking on the highlighted text. For each paragraph you can change Alignment Indentation Including Hanging Indent Spacing Intra-line spacing Page Breaks

Numbers indicate distance from margin 14/04/2018 The Ruler Tab to insert when mouse clicked on ruler White area indicates the extent of the margins First Line Indent Hanging Indent Automatic Tab Marker Numbers indicate distance from margin Right Indent Left Indent

14/04/2018 Indents

Tabs Best for lining up information 14/04/2018 Tabs Best for lining up information Spaces unreliable as not all fonts are fixed width (where each character is the same width) Easier to move a tab than insert more spaces Types

14/04/2018 Inserting Tabs Click on ruler to current tab type indicated on the ruler To remove, drag the marker off the ruler Tabs item on the Home menu->Paragraph->Indents and Spacing Tab Click on Tabs… Button

14/04/2018 Inserting Tabs

Graphics “A picture can tell a thousand words” 14/04/2018 Graphics “A picture can tell a thousand words” Can insert pictures by using Illustrations section from the Insert Menu Paste a previously copied image from another application Draw it yourself using the drawing features within Word (Shapes)

Drawing Tools Available from the insert menu 14/04/2018 Drawing Tools Available from the insert menu Select “Insert Shapes” from the Illustration section and the drawing tools menu will be available for use

Spelling and Grammar In-built dictionary 14/04/2018 Spelling and Grammar In-built dictionary Automatically checks spelling and grammar as you type Underlines potential mistakes Red for Spelling Green for grammar Right-click on these for: Suggested correct Spelling Explanation of Grammatical rule that has flagged a problem

Spelling and Language Choice 14/04/2018 Spelling and Language Choice Many languages are available Even variations of English – UK, US, Australian Bear in mind that many applications default to US English Changing the default language option Change language selection for the whole document Easiest way is to change the language for the normal style Can just change the language for one style if desired To change a style…. Coming right up next lecture!

International Language Support 14/04/2018 International Language Support There is international languages support Some need the internationalisation part of MS Office to be installed

Tables Word has it’s own table feature It has its own menu 14/04/2018 Tables Word has it’s own table feature It has its own menu Functions to some extent like Excel Good for arranging lists into columns Note that it is possible to paste a table from Excel

14/04/2018 Table Tools The table designs and layouts can be changed from the table tool menu when the table is selected.