Direct Presentation Open Account

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Presentation transcript:

Direct Presentation Open Account 17-Aug-2010 Strictly Private and Confidential

Direct Presentation Overview What is Direct Presentation? A service which Citibank offers through Intralinks, a web-hosted site that allows documents to be posted for review in a secure fashion. It also provides e-mail alerts to the receiver and sender when new documents or updates are posted to the transaction.   Who benefits from Direct Presentation? The advantage of this service is primarily in the cost savings from the elimination of courier fees. Benefits from this offering are also related to the savings of transit time as documents may be posted the same day of submission through Intralinks. Vendor payment terms agreed upon with Jones remain the same even if the electronic delivery of documents has an earlier arrival to Citi compared to courier documents. You will save on the cost of extra copies that would have been sent to Citi and also assist with "sustainability" efforts as you reduce the amount of paper used. 2 2

The Process

Direct Presentation Process (Open Account) Automatic email notification sent to Citi from Direct Presentation. Vendor Direct Presentation Platform Vendor submits copies of documents electronically. Auto-receipt message is generated. Citi Examines documents, and responds to Vendor via e-mail. Email notification received by Vendor on document status. 1 2 4 3 4

General Guidelines for Scanning Images Avoid the use of colored images, colored inks, highlighted text, and photographs. The use of colored images, inks, and photographs may create images which are difficult or impossible for black and white scanners to process. In some cases highlighting actually blacks out the text underneath during scanning. Avoid the use of pencil whenever possible. If pencil cannot be avoided, press hard to make the writing as dark as possible. Use black ink as much as possible. Blue ink and pencil generally do not scan well. If necessary, make a copy of the document before scanning it, and darken with the copy machine settings. Check that the submitted document is fully visible when scanning has been completed – both quality and content.

Vendor Entitlement Form Direct Presentation Open Account 1. Workspace Vendor Access - Vendor 2. Workspace Creation - Buyer 3. Internal User Entitlement - Citi 6

Vendor Entitlement Instructions Folders = Vendor Name Folders must be restricted to users. User role: Reviewer = Allows to post documents and comments on docs. Entitlement Form and Instructions will be included in Welcome Package received from Citi.

The Platform

Access Citi Direct Presentation (Open Account) https://services.intralinks.com/logon.html?clientID=6717967658 Vendor login is fast and easy: your Citi Direct Presentation® ID (user name) is your email address, and you personalize your password e-mail@vendor.com General Guidelines for Scanning Images: Avoid the use of colored images, inks, text, and photographs. Use black ink as much as possible. Avoid the use of pencil whenever possible. If pencil cannot be avoided, press hard to make the writing as dark as possible. Check that the submitted document is fully visible when scanning has been completed – both quality and content. Avoid uploading files greater than 10MB

Workspace Summary Screen – ILP / Add Document To submit a new document submission to Citi, follow the steps below: Submission title should include Citi’s Ref and Documents Amount. Documents to upload should include ICS sheet, your cover letter, and other required documents. Note, you can include several attachments . 2 1 1 Click on your folder for the icon “Add Document” will appear 2 Click on “Add Document”

Workspace Summary Screen – ILP / Choose Files To Select file to be uploaded Note: do not include special instructions for examination or payment. Specific instructions should be on your cover letter included with documents. 1 2 1 Click on “Choose Files” 2 Select file to be uploaded and click “Open”

Workspace Summary Screen – ILP / Proceeding to Alerts After uploading file, click Next to proceed to Alerts 1 1 Click on “Next” Note: do not include special instructions for examination or payment. Specific instructions should be on your cover letter included with documents.

Alerts – ILP (Mandatory) / Alerts are Mandatory Alert is mandatory in order for Citi to be notified of file upload 1 2 1 Click on Checkbox to select all to be alerted Click Save to send submission. Email notification will only be sent to Citi Trade Service Representatives if selected and saved. 2 Click on “Save”

Document Transmittal Form and Required Documents The Document Transmittal Form and documents must be uploaded in order for Citi to review them. Sign and date the form accordingly.

Email sent to Vendor Regarding Status of Documents -----Original Message----- From: Jonesnewyork.processing@citi.com Sent: Thursday, August 26, 2010 2:01 PM To: e-mail@vendor.com Subject: Trader Company Demo - New submission “Documents under Invoice # 999999 Amt $ 999,999 "   ----------------------- 1. note from Citi Representative Name/ Citi Brief message stating that documents are in order or need to be replaced/adjusted. 2. details type: submission title: Documents under Invoice # 999999 Amt $ 999,999 folder: Vendor Name workspace: Trader Company Demo Vendor receives e-mail with results of examination.

Vendor Receives Response Compliant If documents are discrepant, Citi will instruct Supplier, as directed by Buyer to either replace documents or await Buyer's approval Discrepant

Technical and Operational Support

Technical Support 18 Go to Intralinks sign-on page   Select: 24x7 Global Phone Support Select Region: The Americas, Asia/Pacific, Europe, Middle East/Africa Choose from the phone numbers listed. 18

Operational Support Any non-technical questions can be directed to our Operations team at the following email address: Jonesnewyork.processing@citi.com.

efficiency, renewable energy & mitigation © 2008 Citibank, N.A. All rights reserved. Citi and Citi Arc Design are trademarks and service marks of Citi Inc. or its affiliates and are used and registered throughout the world. efficiency, renewable energy & mitigation In January 2007, Citi released a Climate Change Position Statement, the first US financial institution to do so. As a sustainability leader in the financial sector, Citi has taken concrete steps to address this important issue of climate change by: (a) targeting $50 billion over 10 years to address global climate change: includes significant increases in investment and financing of alternative energy, clean technology, and other carbon-emission reduction activities; (b) committing to reduce GHG emissions of all Citi owned and leased properties around the world by 10% by 2011; (c) purchasing more than 52,000 MWh of green (carbon neutral) power for our operations in 2006; (d) creating Sustainable Development Investments (SDI) that makes private equity investments in renewable energy and clean technologies; (e) providing lending and investing services to clients for renewable energy development and projects; (f) producing equity research related to climate issues that helps to inform investors on risks and opportunities associated with the issue; and (g) engaging with a broad range of stakeholders on the issue of climate change to help advance understanding and solutions. Citi works with its clients in greenhouse gas intensive industries to evaluate emerging risks from climate change and, where appropriate, to mitigate those risks.