1. Secure Document Access (SDA)
NOVEMBER2016 REV B

2. Table of Contents Page 3 – What is Secure Document Access
Page 4 - Benefits / Access
Page 5 – Logging On
Page 6 – Accessing Secure Document Access
Page 7 – Single Part / Document Search
Page 8 – Multiple Part / Document Search
Page 9 – Single Purchase Order Search
Page 10 – Multiple Purchase Order / Document Search
Page 11– Search Message
Page 12 – Watermarks
Page 13 – Manage Subscriptions Overview
Page 14 – Manage Subscriptions – Search for Part / Document
Page Manage Subscriptions – Subscribe to Event
Page 16 – Manage Subscriptions
Page 17 – Manage Subscriptions Features
Page 18 – Manage Subscriptions – ECR Approved
Page 19 – ECO Description - Viewing Screen
Page 20 – ECO Description – Features
Page 21 – Support Center

3. Secure Document Access – What is it?
Web based application that allows suppliers to view TE’s drawings and specifications.

4. Benefits
Provides real time access to Drawings and Specifications
Eliminates buyer’s involvement
Eliminates delay in receiving drawings and specifications
Access
Secure Document Access process - address, supplier number, and either an open purchase order number or invoice number or complaint number required
Supplier number and purchase order number can be obtained from a TE purchase order or by contacting your TE buyer
Invoice number can be obtained from supplier’s billing department
Complaint number can be obtained from your TE Quality contact
Select Secure Document Access

5. Logging onto the Supplier Portal
Go to the Supplier
Login using your address and password
Click Sign In

6. Accessing Secure Document Access
Click Secure Document Access

7. Single Part / Doc Search
Click Search By Part/Doc tab (default)
Select Location (if a drop down appears)
Enter Supplier Number (if not defaulted)
Enter Part Number / Doc Number
Click Search
Note: if you do not know the exact part number, you can perform a wild card search on the Part Number, Alternate Part Number, and/or Part Description.
Enter a minimum of 3 characters (example: 112)
Click on Search
Select desired part number(s)/ document(s) from the pop-up list and click on Select Part to retrieve documents and return to Part Search screen.
To View Drawing or Document
Select drawing / document by checking box to the left of Part / Doc number.
Click Document Description
Select Quick Action if you want to add documents to package to download, Click Go..

8. Multiple Part / Doc Search
Click Search By Part/Doc tab (default)
Select Location (if a drop down appears)
Enter Supplier Number (if not defaulted)
Enter Part Number / Doc Number
Click to expand for multiple Part/Doc search.
Enter up to 5 part numbers / documents and Click Retrieve Documents.
More than 5 part numbers/ documents
Enter file path to upload Excel spreadsheet, Click Retrieve Documents

9. Single Purchase Order Search
Click Search By PO
Select Location (if a drop down appears)
Enter Supplier Number (if not defaulted)
Enter PO Number
Click Retrieve Documents
To View Drawing or Document
Select drawing / document by checking box to the left of Part / Doc number.
Click Document Description
Select Quick Action if you want to add documents to package to download, Click Go..

10. Multiple Purchase Order Search
Click Search By PO
Select Location (if a drop down appears)
Enter Supplier Number (if not defaulted)
Enter PO Number
Click to expand to Multiple PO Search
Enter up to 5 purchase orders and Click Retrieve Documents.
More than 5 purchase orders, Enter file path to upload Excel spreadsheet, Click Retrieve Documents

11. Search Messages
Search results may return a number of messages as shown in example below.

12. Watermarks
Class II and Class III documents will be stamped with a watermark
If you should experience difficulty reading the printed document try the following:
Click on Print from Adobe Print Menu
Click on Advanced button on Print Screen
Select option to Print as Image on Advanced Print Setup screen and Click on OK.
Click on OK on Print screen to print.
If this does not resolve issue, try printing to a printer using a Post Script printer driver.    

13. Manage Subscriptions Overview
By subscribing to an event for a selected part number, you will receive notification whenever one of two events occurs:
ECR (Engineering Change Request) Approved
This is one step in proposed Engineering changes for a Part. It does not guarantee that there will absolutely be a subsequent true Revision change for that Part.
ECO (Engineering Change Order) Completed
This reflects a true Engineering change for a Part. However, for existing Purchase Orders for a given Part, you must check with your Buyer to determine whether the Part Revision shown on the PO or the new Rev on the ECO should be used.

14. Manage Subscriptions Step 1 – Search for Part / Doc
Click Search By Part/Doc tab (default)
Select Location (if a drop down appears)
Enter Supplier Number / Doc Number (if not defaulted)
Enter Part Number Click Search
Select Part / Doc by either clicking in the check box next to the part number or “select all” checkbox
Select Quick Action to Manage Subscription and click on Go - or - click on Manage Subscription Icon next to part number / doc number. This opens the Manage Subscription screen for the selected documents (see next slide).

15. Manage Subscriptions Step 2 – Subscribe to Event
The Subscription Details screen will open for the selected part(s)/docs. Follow these steps to subscribe:
Select event to which you wish to subscribe (or unsubscribe) by clicking in selection box in each column:
Engineering Change Request
Engineering Change Order
Select desired language from drop down.
Click on Update Subscription(s) to save data and return to Search by Part/Doc screen.

16. Manage Subscriptions
To view all subscriptions, click on Part Subscriptions or Document Subscriptions
Select or deselect Events by clicking in box to check or uncheck item for desired part number.
Change language option using drop down menu
Click on Update Subscription(s) to save changes.

17. Manage Subscriptions – Noteworthy Features
You cannot subscribe to a revision of a part.
You can only subscribe to parts that successfully return a search result to you on the “Search by Part/Doc” tab of SDA.
If your access to the part becomes outdated then the application will invalidate the subscription also.
If a previously expired part becomes available again then the subscription will not be automatically revived
Your subscription is stored by user-id and not by supplier-id. (One User can have more than one supplier id)
Once you subscribe to an event it could take as much as 1 hour for the subscription to be active.
Once a subscription is active and an event occurs it could take as much as 15 minutes for the to be sent out

18. Manage Subscriptions - ECR Approved Email
Format of the that you will receive for the ECR Approved Event.
Subject: ECR (Engineering Change Request) Approved:
Sender:
Salutation: Dear Supplier
Body: Engineering Change Request ECR-ZZ-ZZZZ has been approved for Part Number XYZ-XX-XYZ.
Please understand that ECR (Engineering Change Request) Release is one step in proposed Engineering changes for a Part. It does not guarantee that there will absolutely be a subsequent true Revision change or discontinuance for that Part. Please contact your buyer with any questions regarding open purchase orders for this part.
Footer: TE
Confidentiality Text: This transmission (and any of its attachments) may contain confidential, proprietary and/or privileged information. The sender intends this transmission only for the designated recipients. If you are not a designated recipient (or authorized to receive for a designated recipient), you are hereby notified that the disclosure, copying, distribution, or use of any of the information contained in this transmission is strictly prohibited. If you have received this transmission in error, please destroy this message, delete any copies which may exist on your system and notify the sender immediately. Thank you.
Language of the content is controlled by your subscription. Seven languages of the Portal are supported {English, German, French, Spanish, Traditional Chinese, Simplified Chinese, Japanese}

19. ECO Description – Viewing on Screen
Click to view description of change

20. ECO Description - Features
The name of the field in DM.TEC that will be exposed is commonly referred to as "ECO description". However, the correct technical name is "Document Description of Change" (DDC).
The DDC will be shown per document revision and not part revision. DDC(s) for part revision won’t be populated by engineers or displayed by SDA.
There is 1-1 relationship between document at a given rev & last DDC. The last DDC for the document revision will be displayed.
Multiple ECR(s) can be connected to one ECO. The DDC in ECO will comprehensive enough to cover the changes being requested in all ECR(s). The technical limit of the DDC is 4 gigabytes.
Multiple documents can be changed via one ECO. In this case the DDC will refer to more than one document and will be displayed as such.
The DDC cannot store attachments and therefore the question of displaying the same does not arise.
Engineering policy states that ECR(s) and ECO(s) are supposed to be in English only and therefore the ECO description (DDC) will be displayed in English only.

21. Support Center
The Supplier Portal contains a Support Center that provides suppliers numerous support options including this training documentation and frequently asked questions.
The Support Center can be accessed via the Supplier Portal Home Page