Healthy Ireland Fund Phase 1 Strand 1 Local Communities for a Healthy Ireland Presentation on the Application Process Pádraig de Búrca Ciara Flanagan Pobal is a not-for-profit company that manages programmes on behalf of the Irish Government and the EU

Key Dates 15th September 2017 Deadline for applications Early November 2017 Final decisions on applications Start date for projects 31st March 2018 End date for projects (no project extensions)

Healthy Ireland – Phase 1 Objectives To raise awareness of and support for Healthy Ireland through funding of community-based and national health promotion activities. To facilitate and resource cross-sectoral and partnership networks that promote health and wellbeing. To resource the development of locally-led, cross-sectoral strategies promoting health and wellbeing. To add value to existing health promotion initiatives through the provision of Healthy Ireland resources. To support the health and wellbeing of the most disadvantaged groups and areas and those experiencing significant health inequality through long-term planning. To create an environment where every individual and sector of society can play their part in achieving a Healthy Ireland.

Local Inter-Agency Structure Who can apply? Local Inter-Agency Structure Lead Organisation Funding Available Local Community Development Committee (LCDC) Local Authority Up to €100,000 per LCDC Children and Young People Services Committee (CYPSC) Lead organisation to be nominated by the CYPSC Must be a legal entity or statutory body Up to €38,000 per CYPSC Joint application between LCDC and CYPSC or Organisation nominated by CYPSC (legal/statutory body) Up to €138,000 per joint application

Who can apply? cont’d The local decision making structure and Lead Organisation are jointly accountable for management and oversight of their Healthy Ireland project. Both the LCDC/CYPSC and the Lead Organisation sign the grant agreement. The Lead Organisation is the contract holder. The contract holder is responsible for the administration and management of Healthy Ireland funding. Joint applications – grant agreements signed by LCDC, CYPSC and the Lead Organisation. N.B. The Local Sports Partnership and local HSE representative or Head of Health and Wellbeing in the relevant Community Healthcare Organisation must be involved in the development of proposals.

Eligible Actions Healthy Ireland Strategic Plans Up to €20,000 of the total allocation may be spent on the development of Healthy Ireland strategic plans. Strategic plans must be: Inclusive Evidence-based Outcome-focused Strategically aligned with Healthy Ireland, A Framework for Improved Health and Wellbeing 2013-2025, Better Outcomes, Brighter Futures and other relevant policies Clearly target disadvantaged areas and groups who are vulnerable to health inequalities

Eligible Actions Local Priorities for Health and Wellbeing Funding may be used to commence, progress and/or strengthen relevant actions in Local Economic Community Plans (LECPs) or Children and Young People’s Plans (CYPPs). Actions must be aligned with: Healthy Ireland, A Framework for Improved Health and Wellbeing 2013-2025 Better Outcomes, Brighter Futures (applicable to CYPSCs) Any other relevant policies (e.g. Tobacco Free Ireland)

Eligible Actions Healthy Cities and Counties Network of Ireland Only LCDCs can apply. Funding available to support LCDCs to apply for membership of Healthy Cities and Counties Network of Ireland. Applications must meet World Health Organisation Criteria. More information: http://www.healthyireland.ie/about/cities-and-counties/

Ineligible Actions Actions that are not linked to activities in LECPs or CYPPs. Large scale capital works.

Eligible Costs Salary costs (incl. PRSI and pension) Travel and subsistence for Healthy Ireland project workers Venue/room hire/meeting costs Course materials Tutors/facilitators/consultants Sports coaches/other sports staff Publicity and marketing Volunteer expenses Sports and playground equipment Material aids for participation in sport (e.g. swimming goggles, jerseys) Researchers

Eligible Costs cont’d All costs must be directly related to Healthy Ireland project activities. All costs must be verifiable in the future. All costs must be additional to your organisation for the delivery of actions (e.g. project staff/tutors/coaches must be new roles). T&S / volunteer expenses must be based on organisation’s existing policy. All costs must be fully justified in the budget. All funding must be spent by 31st March 2018. Unspent funding (as at 31st March 2018) will be de-committed and refunded to the Healthy Ireland Fund.

Ineligible Costs Evaluations Building/facilities refurbishment, maintenance or repair Large scale capital works Project administration and management costs (incl. staff) Organisation’s overheads Staff not associated with the Healthy Ireland proposal Retrospective costs – expenditure incurred before final decision VAT Costs (where VAT is reclaimable) Bank charges Funds to build up reserves/surpluses Sponsorship or donations Vehicles or other mobile assets

Ineligible Costs cont’d Purchase of land or buildings Notional costs e.g. lost opportunity Staff, actions, equipment or programmes already supported by statutory or public funding Redundancy costs Small pieces of equipment for project workers (e.g. laptop, mobile phone)

Budget Template Excel form Total budget sheet + worksheet for each action Additional cost headings may be added

Before submitting your application form Are all questions answered? Have you attached the budget template? (mandatory) Have you attached the job description template? (if applicable) Have you attached an organisational chart? (optional)

Before submitting your application form cont’d Will your LCDC/CYPSC formally approve this application by 15th September deadline? Yes No Submit extract of committee minutes confirming approval of your Healthy Ireland Fund application 1. Provide date of when you will submit your committee’s formal approval in Q.25 Additional Information of application form 2. Submit extract of committee minutes confirming approval by extended date to healthyirelandfund@pobal.ie 3. Grant agreement cannot be issued until minutes are received.

Submitting your application form Email all documents to: healthyirelandfund@pobal.ie Insert your organisation’s name in the subject line of your email. You will receive an automated email reply confirming receipt of application.

Pobal Review The Five Appraisal Criteria 1. Are the actions aligned with Healthy Ireland Framework and/or Better Outcomes, Brighter Futures? 2. Are the actions aligned with your LECP/CYPP? 3. Does the application demonstrate cross-sectoral engagement and planning of activities? 4. Are the actions viable? Ready to commence Realistic Achievable by 31st March 2018 5. Are the action costs appropriate? Are they eligible costs? Is there a clear link between the costs and the proposed actions? Has a clear justification/rationale been provided for the costs?

Decision making process Pobal review: Is the proposal suitable for funding under the Healthy Ireland Fund? Pobal make recommendations to Department of Health Department of Health and Healthy Ireland Fund Interim Working Group make final decision Applicants notified via email

Post approval of Applications Pobal issues decision letter and grant agreement to successful applicants. Grant agreement (signed by LCDC and/or CYPSC and Lead Organisation) to be returned to Pobal within specified timeframe. All actions and expenditure eligible from the date of the decision letter.

Requirements for Grantees Ensure that all publicity and project documentation acknowledges the Healthy Ireland Fund. Participate at Healthy Ireland support events Provide any data requested. Comply with public procurement guidelines. Complete project questionnaire at the end of the programme.

Payments to Grantees Two Payment Instalments First payment upon receipt of signed grant agreement. Final retrospective payment at end of project. Final payment dependent on submission of finance returns and verified expenditure.

Application Form and Templates Basic information about your committee and who will act as Lead Organisation. How will your committee and Lead Organisation will manage the project? What will your project do? How will your project meet the criteria? Budget Template How much will the project actions cost? What is the basis for those costs? Job Description Template Who is in place to deliver your project? What are they responsible for?

Questions 1-7 Basic information about your committee. Primary contact details for Pobal. Joint applications: If the Lead Organisation is a Local Authority, the LCDC completes Questions 1-7. If the Lead Organisation is another body, the CYPSC completes 1-7. Please confirm the names of both committees in Q. 20 – Proposed governance and reporting structures for the project.

Questions 8-19 Complete this section if your application is: A CYPSC application. A joint application where the Lead Organisation is not a Local Authority. Do not complete this section if your application is an LCDC/Local Authority application.

Questions 20-23 20. How will the project be managed? Confirm the committee, Lead Organisation and the organisations delivering project actions. How will your committee and Lead Organisation manage/supervise the project together? How will you manage organisations delivering actions on behalf of the project? Who do people report to? Will formal agreements be used? 21. How will project finances be managed and accounted for? What financial systems are in place to track and verify expenditure? How will you verify the expenditure of organisation delivering Healthy Ireland actions? Who manages the budget? How will expenditure be reported on? 23. How will you ensure that the project can meet the timeline?

Action Table Viability of Proposal Start Date Healthy Ireland activities cannot start before the date of your decision letter. End Date Actions must complete by 31st March 2018. Description of Action Provide clear detail of what the initiative will do. Use more than 3 or 4 sentences if necessary. Only describe the activities that will be funded by Healthy Ireland. Milestones and Dates Break down essential activities and key dates for the action. Action Co-ordinator What organisation will have overall responsibility for delivering this action? Partners What organisations are helping to manage/deliver this activity? Will this create efficiencies/complexities? Outputs Provides more information about the nature and scope of this action How will you procure services/goods? Are partners delivering services? Will there be tendering delays?

Action Table Alignment with National and Local Strategy Demonstrate how this action aligns with the Healthy Ireland Framework and Better Outcomes, Brighter Futures (CYPSCs only) Cross reference: Healthy Ireland Goals / Healthy Ireland Themes. Cross reference: Better Outcomes, Brighter Futures (CYPSCs only) List the action(s) in your LECP/CYPP supporting this action Cross-reference action in LECP and/or CYPP. Target Group for the action Provides more information about the nature of the action. Please highlight any specific vulnerable groups (guidelines).

Action Table Cross Sectoral Engagement and Appropriate Costs Partners What level of cross-sectoral engagement has taken place? Confirm that Local Sports Partnership, your local HSE representative or Head of Health and Wellbeing in the relevant Community Healthcare Organisation has been involved in the development of your proposal. How do you intend to procure services/goods? Confirming appropriate financial management of budget. Are you following public procurement guidelines?

Budget Template Will a worker(s) be funded through Healthy Ireland to deliver actions? Clear description and justification for every budget line What are you purchasing? How many items are you purchasing? What is the unit cost of each item? How many sports coaches will this action fund? What is their rate per hour/per week?). Additional space in budget for other items of expenditure. Must be eligible expenditure.

Job Description Template Roles and Responsibilities Full-time / Part-time hours Salary Employment Arrangements

Application Form Questions 25-28 25. Additional information? State if your LECP is in draft and when it will be approved/finalised. State if/when you need to submit evidence of formal approval of your Healthy Ireland application by a later date. 26. Document checklist. 27. Confirmation re: Freedom of Information and Data Protection. 28. Final rules/requirements for consideration by your organisation.

Support for Applicants Email: healthyirelandfund@pobal.ie Tel: (01) 5117161 - CYPSC queries Tel: (01) 5117139 - LCDC queries