American Student Achievement Institute 2.5 American Student Achievement Institute ASAI American Student Achievement Institute Guiding ALL Kids INTRODUCTION Webinar Sue Reynolds President InSAI’s Redesigning School Counseling resources may be used to help schools create their application portfolio for the Indiana Gold Star School Counseling Award sponsored by the Indiana Department of Education. Documnt 1.4 - (c) 2008 American Student Achievement Institute

Go-to-Webinar Control Panel Click the orange arrow to minimize the control panel This mission of the American Student Achievement Institute is to assist schools with the process of change for the purpose of raising student achievement and closing achievement gaps. The process that InSAI has developed with input from over 300 schools is called Vision-to-Aciton.

Go-to-Webinar Control Panel Click it again to maximize the control panel This mission of the American Student Achievement Institute is to assist schools with the process of change for the purpose of raising student achievement and closing achievement gaps. The process that InSAI has developed with input from over 300 schools is called Vision-to-Aciton.

Go-to-Webinar Control Panel You may mute your microphone by clicking the microphone icon. GREEN – Mike open GREY – Muted This mission of the American Student Achievement Institute is to assist schools with the process of change for the purpose of raising student achievement and closing achievement gaps. The process that InSAI has developed with input from over 300 schools is called Vision-to-Aciton.

Record So why is college so important?

American Student Achievement Institute 2.5 American Student Achievement Institute ASAI American Student Achievement Institute Guiding ALL Kids INTRODUCTION Webinar Sue Reynolds President InSAI’s Redesigning School Counseling resources may be used to help schools create their application portfolio for the Indiana Gold Star School Counseling Award sponsored by the Indiana Department of Education. Documnt 1.4 - (c) 2008 American Student Achievement Institute

Introductions So why is college so important?

American Student Achievement Institute Non-profit Founded in 2000 by school counselors Work nationally / Bloomington, Indiana Mission: Raise achievement / Close achievement gaps Expertise: Data-driven, systemic change / statewide, grassroots movements 4. Sue Reynolds Public Schools (20 years) Developed the RSC & GAK Model Indiana High School Counselor of the Year National High School Counselor of the Year Professional Associations ISCA Executive Director ASCA Board: Proposed: ASCA National Standards Chr: Comprehensive School Counseling Task Force Chr: National Leadership Development Institute DOE School Counseling Consultant (10 years) Founder: American Student Achievement Institute

GUIDING ALL KIDS Systemic approach to school counseling in which: ALL students receive coordinated guidance and counseling from school counselors, teachers, community organizations, and parents 2. ALL students make sound choices in areas that support: Social-emotional health Academic success High school graduation Postsecondary access and completion leading to: Productive employment and responsible citizenry in our global society So why is college so important?

Definitions So why is college so important?

SCOPE OF SCHOOL COUNSELING Guidance Advocacy Management School counseling consists of four components: counseling, guidance, advocacy, and management.

DEFINITIONS: Direct Services GUIDANCE The help all students receive from parents, teachers, counselors, community members to help them make sound choices in areas that impact academic success. COUNSELING The help some students receive from credentialed professionals to address personal and social issues that interfere with learning. Guidance and counseling are direct services. Guidance is . . . (refer to definition on the slide). The emphasis in this definition is ALL students. Every student can use help in their development. Counseling, on the other hand is . . . (refer to definition on the slide). Counseling is not for all students. Counseling is the help that some students need in order to overcome personal and/or social problems that interfere with learning. In most schools, 100% of the students will report they could use help with planning their futures, while about 20% will report that they could use help with overcoming a personal or social problem that is interfering with learning.

DEFINITIONS: Indirect Services ADVOCACY Advocating for systemic change to develop an environment that supports learning for ALL students. MANAGEMENT “Behind the scenes” tasks necessary for the school counseling program to run smoothly and efficiently. Advocacy and management are indirect services. These activities are important to the school counseling process but happen behind the scenes, when counselors are not face-to-face with students and parents. As student advocates, counselors promote environments that support learning for ALL students. As program managers, counselors perform administrative and clerical tasks that support the school counseling program such as finding career speakers or writing a senior financial aid newsletter.

DEFINITIONS: Non-Program Activities which are not guidance, counseling, advocacy, management. Activities that have nothing to do with school counseling. EXAMPLES Report cards Honor rolls Master scheduling State testing Substitute teaching Awards night Attendance Advocacy and management are indirect services. These activities are important to the school counseling process but happen behind the scenes, when counselors are not face-to-face with students and parents. As student advocates, counselors promote environments that support learning for ALL students. As program managers, counselors perform administrative and clerical tasks that support the school counseling program such as finding career speakers or writing a senior financial aid newsletter.

Why is Guiding ALL Kids Needed? So why is college so important?

School counseling services are usually spotty College prep Parents refer Troublemakers Teachers refer Special education Law refers (annual case conference). SCRIPT: When counselors don’t have enough time to serve all students, their services tend to be spotty. Students referred by adults to the counselors are much more likely to receive services. Those students tend to be 1) college-prep students who are encouraged by their parents to see their counselor about college applications and financial aid; 2) trouble-makers whose teachers refer them to counselors for assistance, and 3) special education students who are required by law to participate in guidance each year through an annual case conference. Documnt 1.4 - (c) 2008 American Student Achievement Institute

Not Enough Counselor Time Too few school counselor positions ASCA recommendation: 250 students : 1 counselor Indiana ratio (2016): 639 students : 1 counselor Assignment of non-program tasks DEFINITION: Counselor tasks that do not help students: Learn knowledge and skills that will help them make sound academic, career or social-personal decisions Address a person-social problem that is interfering with learning. SCRIPT: When school counseling programs are not defined, two consequences occur. ***** First, it is difficult to justify school counseling positions when few people understand the value of school counseling. The American School Counselor Association recommends that each counselor have no more than 250 assigned students. However, the average school counselor in our state supports XX students. Counselors in our school support an average of XX students. ***** A second consequence when school counseling programs are not defined is that non-program tasks tend to be assigned to counselors. Non-program tasks are activities that do not help students 1) learn knowledge and skills that will help make sound academic, career or personal-social choices, or 2) address a personal-social problem that is interfering with learning. Most non-program tasks , like printing report cards, are beneficial to the school and someone must do them. However, they are not part of the school counseling program and they take school counselors away from serving students . NOTE: Fill in your state and school ratios prior to the presentation. If you are unable to find your state counselor-to-student ratio, delete that section from the slide. Documnt 1.4 - (c) 2008 American Student Achievement Institute

ALL means Guiding ALL Kids SCRIPT: Redesigning School Counseling will help us design a school counseling system that reaches ALL students. Documnt 1.4 - (c) 2008 American Student Achievement Institute

Guiding ALL Kids So why is college so important?

(Redesigning School Counseling) Two Part Initiative   Strategic Planning (Redesigning School Counseling) Organizational Structure Vision Goals / Priority Goals Root Causes Activities Activity Delivery (Guiding ALL Kids) Delivery Methods Counselor (traditional) Teacher Advisor Community Academic Teachers Parents So why is college so important?

No Gold Star / Ready to Renew (2014 or before) Timeline Overview No Gold Star / Ready to Renew (2014 or before)  RSC  Gold Star / RAMP  GAK Framework  Community- Based  Teacher Advisor Program  Academic Integration  Parent-Based  Sustaining GAK So why is college so important?

Strategic Plan is Current Timeline Overview Gold Star: 2015, 2016, 2017 Strategic Plan is Current  GAK Framework  Community- Based  Teacher Advisor Program  TAP (cont)  Academic Integration  Parent-Based  Sustaining GAK So why is college so important?

 Part One Strategic Planning Redesigning School Counseling So why is college so important?

RSC Mission Increase the % of students who: Experience social-emotional health Are successful at school Graduate from HS on time Enter postsecondary education immediately following HS Earn a postsecondary education credential on time Become productive members of a global society in which they will work and live So why is college so important?

RSC Goal Increase the % of targeted students who make targeted choices in areas that impact the mission Examples: % of all students who turn in all their homework on time % of 5th graders who have started a postsecondary savings plan % of 8th graders who complete a four- year high school course plan % of free-reduced 12th graders who complete a FAFSA So why is college so important?

School Accountability RSC schools hold themselves accountable for increasing the % of targeted students who make targeted choices So why is college so important?

RSC Organizational Structure COURSE INTEGRATION Steering Team 2+ members Collect data Facilitate discussions with an School Counseling Council Create School Counseling Strategic Plan Send submissions to ASAI for review School Counseling Council 20-30 members representing: Teachers Administrators Parents Community Students Review student and program data Establish the School Counseling Program Vision Goals / Priority Goals Root Causes Activities School Counseling Partners Implement guidance and counseling activities with students So why is college so important?

Steering Team Development PERSON TASKS Webinars 8 webinars (monthly) Agenda: Next steps in the RSC process Submission Reviews Strategic Plan component submissions Reviewed by ASAI against a published rubric including ASAI standards, Gold Star standards, and RAMP standards Written response within 48 hours Active Monitoring Reminders & nudges, offer to help Unlimited On-Call Support Email / Phone Response immediate or within 24 hours Documnt 1.4 - (c) 2008 American Student Achievement Institute

RSC Online System PROCESS OVERVIEW Organizational Structure Steering Team Council Collect Data Student data Program data Council Discussion Series  Products Rationale Vision Goals Priority Goals Root Causes Activities So why is college so important?

Recognized ASCA Model Program Side Benefit Recognized ASCA Model Program (RAMP) Award So why is college so important?

 Part Two Activity Delivery Guiding ALL Kids So why is college so important?

Optional Delivery Methods STUDENT CHOICES COUNSELOR Activities TEACHER ADVISOR ACADEMIC TEACHER Other? PARENT COMMUNITY ORGANIZATION

GAK Master Plan for 9th Grade (excerpt) CHOICE MO ACTIVITY DELIVERY Turn in homework Aug GPA Calculation (impact of 0) Academic Int. (all math) Homework Log TAP Parents Check Homework Log Checks Parent Come to school Personal Responsibility Attendance Incentive Community Oct Group Counseling for Targeted Truant Students Counselors Incorporate attendance in personal goals Select electives aligned with their career interests Nov Career Interest Inventory Dec Job Shadowing Jan Parent “Academic Planning” Workshop Tech Writing Task: How to Select HS Electives Academic Int. (Eng 9) Student “Academic Planning” Workshops 4-Yr HS Course Plan Reviews Parents Documnt 1.4 - (c) 2008 American Student Achievement Institute

Sample Community Activities ACTIVITY / CONTRIBUTION ORGANIZATION ACTIVITY / CONTRIBUTION Chamber of Commerce Conducted mock Interviews Purdue Extension Homemakers Provided Data Entry – Merit Based Scholarships Met with students individually Economic Development Council Asked members to give employment preference to students with sound employability skills as indicated on the TAP report cards Cummins Engine Asked engineers to make phone calls to targeted students to discuss their futures Franklin College Met with students individually to interpret PSAT results Sponsored a “Shadow a College Kid” day Indiana Building Trades Committee Sponsored an Apprenticeship Fair Great Clips Provided free hair cuts for students interviewing for apprenticeship opportunities Local businesses Provided Job shadowing & apprenticeship opportunities McDonalds Provided free French fries for students who talked about their academic goals with their parents Local Pizza Shop Provided Pizza for Council meetings Vendors Talked to students about how math is used in their job during sales visits to the school Documnt 1.4 - (c) 2008 American Student Achievement Institute

Sample Academic Integration COURSE INTEGRATION 9th Grade Math Courses Students calculated GPA’s when reviewing averaging at the beginning of the school year. 12th Grade English Courses Students wrote a compare and contrast paper regarding different types of postsecondary education 10th Grade English Courses Students developed a resume 12th Grade Econ Students wrote a paper on opportunity costs related to postsecondary education options 9th Grade Keyboarding Students typed daily paragraphs about various career topics as a daily warm-up. 2-Demensional Design Students created a collage regarding their vision for their personal future including their future career & postsecondary education All Courses Students received extra credit for writing a bonus essay on how they applied knowledge of their learning style when studying for the quiz / test Documnt 1.4 - (c) 2008 American Student Achievement Institute

Sample Parent Activities ACTIVITIES FOR THEIR CHILDREN Check homework logs Complete a career interest inventory with their child and go over results Review 4-year HS course plan Drive through college campuses on family vacations Discuss the importance of education Set up campus visits Save money for college Complete the FAFSA PROGRAMS Parent Ambassadors Train parent ambassadors in postsecondary admission & financial aid Publicize names of ambassadors Community Meetings Invite friends and neighbors to convene locally Invite a member of the school to talk about education Documnt 1.4 - (c) 2008 American Student Achievement Institute

Teacher Advisor Format DECISION INDIAN CREEK HS Frequency 1 time per week Duration 50 minutes Group Size 10-15 Students Group Make-Up Heterogeneous Grade Level Single grade Looping Yes (same group & advisor for all 4 years) Advisors Teachers, counselors, administrators, media specialist, secretaries Documnt 1.4 - (c) 2008 American Student Achievement Institute

Teacher Advisor Content INDIAN CREEK HS EXAMPLES ACTIVITY TYPE INDIAN CREEK HS EXAMPLES Guidance Lessons Test Taking Tips 529 College Savings Plan Career Interest Inventory Career Clusters Bullying Assertiveness Skill Development Academic Advising Report Card Reviews Academic Goal Setting Relationship Building Hobby Day TAP Picnics Art Projects Documnt 1.4 - (c) 2008 American Student Achievement Institute

GAK Assumptions Schools will only have funding for 4 years GAK will need to sustain with no funding (or very limited funding) Educators will not have time during the school day to develop GAK Funds will be needed to pay educators for the time they spend outside of contract hours to develop the GAK initiative (during the four years when funding is available). GAK initiatives will be highly sustainable because they are not funding-dependent So why is college so important?

GAK Steering Team PERSON TASKS Project Manager Counselor Coordinator Convene Steering Team Meetings Counselor Coordinator Professional Development Evaluation & In-flight Adjustments TAP Coordinator Recruitment / Professional Development Community Coordinator Recruitment (“Adopt-a-Choice”) / Professional Development Assistance for Community Organizations Academic Integration Coordinator Recruitment (“Adopt-a-Choice”) / Professional Development Assistance for Academic Teachers Parent Coordinator Recruitment Optional: Parent Events Note: ASAI will provide an online set of parent activities Documnt 1.4 - (c) 2008 American Student Achievement Institute

Steering Team Development PERSON TASKS Workshops Face-to-face learning community (Indianapolis) 3-7 times per year Typical agenda Sharing: school-to-school Presentation Next steps Change process Resistance Unstructured Team Time Submission Reviews Process submissions RSC – many so ASAI can verify Gold Star / RAMP GAK – few GAK: Quarterly One-Page Summaries Written response within 48 hours Active Monitoring Reminders & nudges, offer to help Unlimited On-Call Support Email / Phone Response immediate or within 24 hours Documnt 1.4 - (c) 2008 American Student Achievement Institute

Other Persons PERSON TASKS TAP Grade Level Coordinators Curriculum Development Early Use Support for Advisors Advisor Mentoring Data Collection Coordinator Student Surveys Counselor Questionnaire Counseling Time-Use Logs Documentation Coordinator Submissions to ASAI for review and coaching Reports to Lilly Endowment Documnt 1.4 - (c) 2008 American Student Achievement Institute

ASAI Deliverables PERSON TASKS RSC / GAK Framework Systemic school counseling design process Organizational structure Development timeline Leadership Team Support Workshops (3-7 per year; average 5) Submission reviews (written feedback within 48 hours) Active team monitoring Unlimited on-call support Online System Management System Leadership Team Manual Step-by-Step System Development Guide Document Templates Document Submission and Feedback Student Guidance Curriculum Recommended Grade-Level Choices Grade-Level Student Activities (9 per grade level) Parent Activities Online activities for parents to complete with their children Grade-level specific (4 per grade level) Non-Counselor Training Materials Teacher-Advisor Training Resources Community Providers Training Resources Documnt 1.4 - (c) 2008 American Student Achievement Institute

ASAI Deliverables PERSON TASKS Searchable Guidance Activity Databases Counselor activities (300+) Community activities (4,000+) Evaluation Tools Student Survey Student Plans (postsecondary / career) Student Choices Student Guidance Needs Student Counseling Needs Student Perceptions of their School Counselor Counselor Questionnaire – Student Opportunities Counselor Time-Use Log (online) Communication Tools Student List Generator Obtain email or postal addresses for student groups based on survey responses FERPA compliant Council email list Partner email list District Level Coordination District Personnel / Team Webinars District Student Data Reports District School Programming Reports Documnt 1.4 - (c) 2008 American Student Achievement Institute

YEAR THAT THE SCHOOL LAST RECEIVED THE AWARD GAK Enrollment Fee YEAR THAT THE SCHOOL LAST RECEIVED THE AWARD AT THE ISCA CONFERENCE ENROLLMENT FEE 2015 2016 2017 $7,500 per year $30,000 total 2014 or before Never $9,000 per year $36,000 total Special pricing is available for districts having more than 12 schools applying for GAK. Documnt 1.4 - (c) 2008 American Student Achievement Institute

GAK Timeline April 17 GAK Application Available April 20, 24, 25 DATE April 17 GAK Application Available April 20, 24, 25 GAK Intro Webinar, 1:00 April 27 GAK Application Deadline April 28 GAK Acceptance Notice, plus: Invitation to enroll in GAK Grant Writer Workshop May 4 GAK Grant Writer Workshop May 19 Lilly Implementation Grant Deadline Sept 30 Lilly Award Notification Oct 16 GAK Withdrawal Deadline (only for schools in districts that applied for, but did NOT receive, the Lilly Implementation Grant) So why is college so important?

GAK Application So why is college so important?

www.asainstitute.org/gak GAK Application

GUIDING ALL KIDS ASAI Introduction Sue Reynolds President 2.5 American Student Achievement Institute ASAI Introduction GUIDING ALL KIDS Sue Reynolds President asai@asainstitute.org 812-349-4142 InSAI’s Redesigning School Counseling resources may be used to help schools create their application portfolio for the Indiana Gold Star School Counseling Award sponsored by the Indiana Department of Education. Documnt 1.4 - (c) 2008 American Student Achievement Institute