FolksonomyManaged Taxonomy Open Hierarchies Level of Control Global Local Scope

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In-Place Records ManagementArchival Records Management Less expensive to deploy. You do not have a separate site or farm for records. Therefore, you do not have to try to keep sites in sync. Now you manage the collaboration space once. Allows more advanced storage management. Records can be stored on a different storage medium. Easier on the user of the records. Your records never lose context or go missing. Easier on the records manager. Your records are all in one place, and are not scattered across locations in your organization. Easy search of records and files that are not records. Flexible collaboration structure. If you use in-place records, you must actively manage the collaboration space. Potentially easier eDiscovery: you have only one repository to search. Stronger resemblance to records management approaches used with paper records. Overall, it is easier to model a typical hierarchical file plan in a records center. The Record Center Content Organizer enables you to apply policy that is based upon metadata.

PositionTypes of documentsRole Financial analyst Technical writer Equity research note Financial model Web page Author Financial analyst Manager Equity research note Financial model Reviewer Technical editorEquity research note Web page Editor CustomerEquity research note Financial model Web page Reader Server administratorAllIT specialist Database managerAllDatabase specialist Compliance officerAllLegal specialist Records managerAllRecords manager Site managerAllContent publisher Site administratorAllContent auditor TypePurposeAuthorUserFormatOther RolesLocations Equity research note Gives premium customers of a financial service guidance on whether to buy or sell one or more stocks Financial analyst CustomerDOCX (for authoring); PDF (for publishing) Reviewer (technical); reviewer (legal); approver; copy editor; records manager; site administrator Authoring site Testing site Internet Records reposit ory

LibraryPurpose Library in a team siteCollaboration; easy sharing of content among peers; content control, such as versioning; SharePoint Server searching. Library in a portal areaContent that is intended for a wider audience in the organization; similar to a library in a team site, but typically implemented with a more-stringent review and approval process. Library in a Document Center site A large-scale library useful as an enterprise knowledge base or historical archive; includes features to help users navigate, search, and manage a large number of documents in a deep hierarchy by using a set of specialized Web Parts. DocumentsPurposeAuthorUsersFormat Engagement ideas and requests Develop new customer engagements Project leaderSales manager; project leader.doc ProposalsDescribe a proposed customer engagement Project leaderProject managers; project team members; customers.doc ContractsCommit to a consulting engagement LawyerProject leader; project manager; sales manager; customers.doc

Kind of recordRecord categoryDescription Benefit plans, insurance plans, pension plans Employee Benefit Descriptions Descriptions of all employee benefit plans. Payroll timesheets, supplementary payroll information Payroll RecordsSummaries of hours worked, overtime, and salary paid. Vendor invoicesInvoicesRecords of goods or services purchased from vendors. Product surveys, questionnaires, training manuals, training videos Training MaterialsProvides internal or external training.... RecordsDescriptionMedia Record categoryRetentionDispositionContact 401k plansDescription of employee benefit plan. Web pagesEmployee Benefit Plans X yearsNoneKathi Flood Insurance plans Description of employee insurance plan. PrintEmployee Benefit Plans X yearsNoneReshma Patel Pension plans Description of employee pension plan. PrintEmployee Benefit Plans X yearsNoneReshma Patel...

Content deployment copies content from a source SharePoint 2010 site collection to a destination site collection. A content deployment job: Copies specified content On a specified schedule By using a specified path