TIPS AND TRICKS GPUG SO CAL USER GROUP JUNE 23, 2016

MICHAEL BARTLING

ACCOUNT ROLLUP Inquiry > Financial > Account Rollup Variance analysis within GP (no need to run MR/FRx) Three columns (Actual, Budget and Variance) Complete drill-down capabilities to the transaction level

RED MODULE Install it! (from GP installation media) Grant Security (RED Clerk and RED Manager) Setup (Tools > Setup > Financial > Deferral) Define Deferral Profiles (Tools > Setup > Financial > Deferral Profiles) Use it and get rid of the prepaid expense spreadsheets

DEX.INI SETTING #1 SmartlistEnhancedExcelExport=TRUE GP Versions Prior to GP2013 – Speed up your Smart List exports to Excel by a huge factor GP Versions GP2013 and later – Amounts formatted as Currency (two decimal places) instead of Number (five decimal places), and font changed from Segoe UI back to the standard Calibri

DEX.INI SETTING #2 ExportOneLineBody=TRUE Each line in a standard GP report is exported to a text file as a single line allowing for easy parsing of the report when importing into Excel

EXCEL Power Pivot Process millions of records with a very small Excel file Power Query Query data from a large number of sources (OData, Web, Hadoop, Azure) Works in conjunction with Power Pivot Call SQL Stored Procedures from Excel Harness the power of T-SQL with dynamic parameters

RICK WARD

STOP USING MENU TREE Use the Navigation Panes Customize the pane Put modules you use in the order you like Remove of minimize modules you don’t use Using the pane – Receivables Setup From Home page using Menus = 5 clicks From Home page using Navigation panes = 2 clicks

RECONCILE YOUR RNI REPORT (PROVIDED YOU USE POS) RNI = Received not Invoiced Run the report as part of your month end cutoff/closing process…don’t wait until year end Anything that is more than a month or two old at most is suspect You can print report to CSV and create an excel version if you have big volumes of data I haven’t been able to create a data query yet…but I can send you my excel template Teach your users the correct way to correct a receiving error Use a Vendor Return transaction If they are correcting inventory, an Inventory Adjustment does not fix the RNI account on your balance sheet

RECONCILE YOUR AR CASH DEPOSITS DAILY (ASSUMING YOU USE BANK REC) Create daily deposits from Cash Receipts that correspond to the amounts clearing your bank statement each day If you have credit card payments, you can reconcile to the funding details from your processing center to get the details for the deposit to the bank account After we implemented this process, our bank rec time was cut by at least 50% or more.

SNAPSHOT YOUR AR, AP AND INVENTORY SUB LEDGER DATA Historical reports are great, but it have limits to the data you can see…and it’s NOT in Excel All three sets of data files are pretty easy to get to a variety of ways…smartlist, excel reports, reconcile to GL report, etc Build it once, then just run it as part of your month end. We actually use it to reconcile to the GL as well You get to define what fields of data you want If you structure the snapshots correctly, you have the ability to answer many detailed questions about “what was there” at that point in time

CHRISTINE GARDEN

1.CTRL Q: QUICK PRINT Print (hard copy or screen) invoice and order (posted or not)  Straight from transaction window in one click (instead of 5)  30 seconds easy setup

First, set up. Use Options tab.

Tick what you want and saved. That’s it. You can do Ctrl+Q to print.

2.LOG OFF BY 6PM! Sending all users a message  Administration>Utilities>System>Send Users Message Tip By Amber Bell

3.HIDING DELETE! Field Level Security  Administration>Setup>System>Field Level Security

BEFOREAFTER Tip By Amber Bell