This lesson teaches you how to enter, edit, and manipulate cells and their data,—which are the building blocks of spreadsheets. Cells and Cell Data In this section: Microsoft Office Backstage View Selecting Objects Entering and Editing Data Adjusting Columns and Rows Copying Cell Data Using the Fill Handle Inserting and Deleting Skills > Excel 2010 > Cells and Cell Data

Microsoft Office Backstage Microsoft Office 2010 has replaced the Microsoft Office Button with the File tab across the entire suite of Office applications. Skills > Excel 2010 > Cells and Cell Data > Microsoft Office Backstage

Selecting Objects Before you can format cells or enter, cut, copy, and paste data, you must have a firm understanding of how to select cells and ranges of cells. Skills > Excel 2010 > Cells and Cell Data > Selecting Objects

Entering and editing data is as simple as a single or double-click inside the cell or press F2. Entering and Editing Data Skills > Excel 2010 > Cells and Cell Data > Entering and Editing Data

Adjusting Columns and Rows Depending on the data stored in the cells of a spreadsheet, some adjustments to the widths and heights of the columns and rows might be necessary. Columns and rows are easily adjusted in Excel 2010 if you know where to click and drag. Skills > Excel 2010 > Cells and Cell Data > Adjusting Columns and Rows

Copying Cell Data Excel 2010 can greatly speed up productivity and eliminate repetitious data entry with some useful shortcuts for copying data from one cell, or set of cells, to another. Skills > Excel 2010 > Cells and Cell Data > Copying Cell Data

Using the Fill Handle The fill handle is a small black square in the lower- right corner of the heavy border around the active cell. Skills > Excel 2010 > Cells and Cell Data > Using the Fill Handle

Wherever you want to insert or delete a row or column, the Home tab on the Ribbon has the solution – or right-click and choose to Insert a new column or a new row. Inserting and Deleting Skills > Excel 2010 > Cells and Cell Data > Inserting and Deleting

Formatting can be used to enhance and simplify the complexity of data in a spreadsheet, adding to the overall legibility and aesthetic appeal of the document. Formatting Spreadsheets In this section: Number Formats Aligning Cell Contents Sorting Lists Formatting Fonts Applying Borders and Shading Applying Conditional Formatting Skills > Excel 2010 > Formatting Spreadsheets

Number Formats Excel allows you to choose the appropriate number format to make the data type clear. Skills > Excel 2010 > Formatting Spreadsheets > Number Formats

The Alignment group on the Home Ribbon allows you to change the alignment of cell contents. Aligning Cell Contents Skills > Excel 2010 > Formatting Spreadsheets> Aligning Cell Contents

Sorting Lists Whether sorting alphabetically, creating a custom sort, or using a filter or column headings, sorting data can be quick and easy. Skills > Excel 2010 > Formatting Spreadsheets > Sorting Lists

Formatting Fonts To increase the visual appeal of spreadsheet data, font type, size, style, and color can be changed. Skills > Excel 2010 > Formatting Spreadsheets > Formatting Fonts

Applying Borders and Shading Data can appear more organized if borders and cell shading are applied to strategic cells such as related data, labels, and formulas. Skills > Excel 2010 > Formatting Spreadsheets> Applying Borders and Shading

Conditional formatting is helpful in highlighting or bringing attention to critical information. Applying Conditional Formatting Skills > Excel 2010 > Formatting Spreadsheets > Applying Conditional Formatting

Creating charts and inserting pictures can add visual appeal and clarity to your spreadsheets. Preparing the spreadsheet for printing enables you to print a hard copy of the spreadsheet. Spreadsheet Graphics In this section: Creating ChartsInserting ImagesPrinting Spreadsheets Skills > Excel 2010 > Spreadsheet Graphics

Creating Charts Charts can be inserted in a separate sheet or embedded on the same sheet with relevant data. Skills > Excel 2010 > Spreadsheet Graphics > Creating Charts

Images such as clip art or photos can be inserted into spreadsheets to add visual interest. Inserting Images Skills > Excel 2010 > Spreadsheet Graphics > Inserting Images

Printing Spreadsheets The print area, size, and orientation are all adjustable to meet the requirements for printing. Skills > Excel 2010 > Spreadsheet Graphics > Printing Spreadsheets

Working with functions and formulas is what makes spreadsheets truly dynamic and different from simple tables of data. Using functions and formulas, you can easily make logical and mathematical calculations that would be very labor-intensive to perform manually. Functions and Formulas In this section: Using Functions Copying Functions Using Formulas Absolute References Advanced Formulas The IF Function Skills > Excel 2010 > Functions and Formulas

Using Functions Whatever the calculation, with a correctly defined function, Excel will perform the calculation and display the result in the cell where the function is entered. Skills > Excel 2010 > Functions and Formulas > Using Functions

Excel 2010 has readily accessible cut, copy, and paste tools to streamline copying functions – don’t forget Ctrl+X, Ctrl+C, and Ctrl+V. Copying Functions Skills > Excel 2010 > Functions and Formulas > Copying Functions

Advanced Formulas Excel 2010 has the ability to calculate formulas with multiple operators, cell references, parentheses, and functions. Skills > Excel 2010 > Functions and Formulas > Advanced Formulas

Using Formulas References to other cells are what distinguish a typical mathematical equation from an Excel formula. Skills > Excel 2010 > Formatting Spreadsheets > Using Formulas

Absolute References When working with spreadsheets, there are occasions when a particular cell must be referenced no matter where that cell is copied. Skills > Excel 2010 > Formatting Spreadsheets > Absolute References

The IF function is a conditional function used to make a logical decision based on its result. The IF Function Skills > Excel 2010 > Functions and Formulas > The IF Function