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3 World War I Veteran’s Camp in 1934, Lower Matecumbe Key (Islamorada area)

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7 Focus on Asset Protection 1.Preparedness & Recovery (Continuity Planning) 2.Storm Approaching 3.Storm Overhead 4.Storm Has Passed 5.We Have Losses

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9 Funding a Loss  Property Insurance  In Florida, multiple insurers will provide your insurance Pooling Self-Insured/layered property programs  Are claims adjusting procedures in place? Who is the primary/dedicated adjuster? Who will assess damage – internal & external? How is claim information reported?  Who is coordinating with FEMA ?

10 Goals of a Continuity Plan 1.Develop and maintain your continuity plan Identify, control & minimize the impact of uncertain events 2. Evaluate the plan at least annually Provide Testing, Training and Exercises Plan Template: Continuity Assistance Tool: Continuity Training:

11 Key Components of a Continuity Plan 1.Identify essential functions 2. Empower the continuity committee 3. Facilities 4. Communications 5. Essential Records Management 6. Human Resources 7. Risk Mitigation 8. Continue Operations

12 Committee/Team composition 1.Who is in charge? 2.Define and practice the roles: 3.Communicate expectations to each team member

13 Mitigation of Property Damage 1.Do you know what/where your tangible assets are?  Are they included on your SOV?  Buses & Other Vehicles – are they insured? Where will they be located? 2.Who are your first responders (RESOURCES ON BOARD?)  Internal resources  County/City/Districts  Agreement with private contractor

14 Mitigation of Property Damage 3. Facilities preparedness  Emergency supplies - Tarps, mops, dryers, lumber, nails  Maintain listing of key vendors & contractors  Annual maintenance prior to 6/1  Securing roofs, equipment, signs  Anchor large equipment  Check for Blocked drains, gutters  Check for items that could become projectiles  Equipment Training

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16 Put your Plan into Action 1.Continuity committee plan review 2.Assess at risk facilities  Shutters  Check Generators  Fill vehicle fuel tanks  Be sure chemicals stored securely  Does anything need to be moved to another location?  Protect computers and other equipment with tarps and move to highest elevation to avoid flooding  Sandbags  Aboveground storage tanks should be filled to mitigate damage 3. Emphasis on safe operations

17 Assess At Risk Facilities–Storm Surge/Flood vs. Wind

18 Communication – Circle the Wagons 1. Communicate updates to all relevant parties Who is in charge of following storm and providing updates, implementing instructions? 2. Choose Communication methods  Internet  /Texting (set up groups)  800 mhz, Sat phones  Know redundancy system and backup data 3. Communicate with first responders/adjusters  Review Mutual Aid Agreements 4. Set up access to your facilities  Secure access to your premises – ID’s  Temporary ID’s for third party responders  Who will be providing security ?

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20 #1 - Safeguard employees, students, & general public 1.Continuity Team stays at Emergency facility if possible 2.Monitor for damage & work on identifying locations on SOV 3.Communicate updates if possible 4.Wait for all-clear

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22 Follow Protocols 1.Communicate or meet with team members 2.Assess the damage without jeopardizing safety  Damage assessment process  Type of losses –Wind, Flood, Rain, Fire, Mechanical  Do you have exposed facilities? 3. Address critical issues and conditions  Safety hazards  Prioritize work

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24 Document and More Communication 1.Document everything  Are loss assessment forms accessible?  How will you send or share information with adjusters?  You must keep everything to avoid de-obligation efforts by FEMA 2.Contact Claims Coordinators  ID the FEMA coordinator(s)  Get everything from FEMA in writing and document each claim file

25 Secure the site and Mobilize your resources Disaster recovery first responders  Roof repair  Drying out  Mold remediation  Temporary power

26 Expect the Unexpected  Flood vs. Wind  Central locations vs. coastal  Older locations

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28 Michelle Martin, CIC Paul Dawson, ARM-P

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