1. Business Continuity Plan
Clark Webb
Executive Director Of Financial Services
Matt Owens
Coordinator Of Budgeting
March 9, 2017

2. Background Conversation with auditor
Integrates with Comprehensive Emergency Plan
Plan still evolving

3. Why Plan? Expanding Threat Environment
Vandalism
Technology Emergencies
Accidents
Fire
Natural Disasters
Acts of Violence
A District must plan to continue its essential functions in an all-hazards environment and across a spectrum of emergencies.

4. Hindrance to Planning Failure to identify/accept the risks
Perceived lack of time
Perceived lack of resources

5. Plan Objectives
Make a reasonable and concerted effort to ensure essential functions can be performed under all conditions.
Minimize property damage and loss.
Reduce or mitigate disruptions to operations.

6. Plan Objectives
Ensure departmental services have an alternate facility to operate from where it can continue to perform its essential functions.
Protect essential facilities, equipment, records, and other assets, in the event of a disruption.
Validate continuity readiness through testing and operational capability.

7. Plan Process Determine staff to include in the process
Develop a planning timeline
Recognize and prioritize threats
Assemble critical information
Write and test the plan
Commit to continuous improvement

8. Determine Staff Enlist support of superintendent
Identify key areas and staff
Administration Operations
Finance Student Nutrition Services
Human Resources Transportation
Instruction Special Services
Information Technology
Identify key positions at other facilities

9. Develop a Timeline Continuous process Put deadlines in place
Include time for testing
Be realistic

10. Recognize and Prioritize Threats
Examine historical events in your district
Consult with retired administrators and staff
Consult with Emergency Management
How does emergency management plan relate to business continuity?
Gather and share information with surrounding Districts
Support each other and work together
Be realistic in prioritization
Look at your District and determine the greatest threat to examine

11. Assemble Critical Information
Create an inventory of District facilities and functions
Remember District functions housed at a non-traditional location
Contact information of key staff at facilities
Master list of critical technology resources
Ensure fixed asset records are up to date
Store information in multiple locations
Share information

12. Write and Test the Plan Write a comprehensive document
Conduct a walk through of the plan
At a minimum, key District staff should walk through the plan
Have all staff in critical areas participate in a drill
Review the plan during different times of the year
Remind staff of plan
Keep plan in central location

13. Commit to Continuous Improvement
Conduct a formal review annually
Share changes with appropriate staff
Remind staff of plan and receive input
Respond to District changes
Update as positions change or facilities change
Update as external circumstances warrant

14. Suggested Next Steps Start the conversation
Enlist the support of your Superintendent
Regularly backup data
Employees with laptops should take home daily
Have multiple copies of important documents stored in separate locations