1. Business Continuity Planning
University of Houston-Clear Lake
Business Continuity Planning
Office of Emergency Management
University of Houston-Clear Lake

2. What is Emergency Management?
The mission of the emergency management at the UHCL is to:
Prevent/Mitigate
Prepare for
Response to
Recovery from, and

3. Business Continuity Planning Regulations
Business Continuity Planning (BCP):
Ensures compliance with Texas Administrative Code Business Continuity Planning.
Ensures compliance with Texas Department of Public Safety – State Office of Risk Management Directive, Dated October 24, 2013.
Ensures compliance with Texas Labor Code, Title 5, Subtitle A, Chapter 412, Subchapter 1 – General Provisions.
Assist in the mitigation effects of unexpected events which may disrupt normal business operations.
Is a living document.

4. Purpose and Objective Purpose and Objective
Improve readiness and response
Guide for departments to continue functions through any disruptive incident
Objective:
Identify processes and improvements that would minimize or eliminate the amount of time and resources required to resume business.

5. Why is Continuity Planning Important?
Day 1…….Day 3…….Day5…………………….Day11……
Why is Continuity Planning Important?
Qualitative and Quantitative
$$$
Day 1…….Day 3…….Day5…………………….Day11……

6. Key Elements of Continuity Planning
Essential Functions & Plan Development
Business Impact Analysis
Test & Exercise
Implement & Maintain
Use Priority Listing to Identify Essential Functions
Identify 3P’s
Implement the Plan
Develop Plan
Address Individual Functions
Identify Critical Interruptions
Maintain the Plan
Training
Assess the Impact & Prioritize
Recovery Strategies
Identify Gaps
Annual Review

7. Life, Property and Processes
Identify the resources/assets (Life, Places, Processes):
Life, Property and Processes
Life
Property
Processes
Students, Employees, Visitors, Animals, Vendors
Infrastructure & Facilities
Business Cycles & Critical Dates
Communications & Notifications
Data & Vital Records
ICT Systems & Single Point of Failure (SPOF)
Operational Dependencies &
Alternatives
Backup Availability
Assets, Equip & Supplies

8. Department’s Function
 Instruction
 Student life support
 Laboratory research
 Research support
 Other research
 Facilities support
 Administration
 Other (describe):

9. Department Objectives
Describe your teaching, research and/or service objectives during an emergency.
Examples include: Ensuring access to clinical research documentation at an alternate location or switching lectures from classroom setting to an online offering.
Objective 1:
Objective 2:
Objective 3:

10. Department Contacts Department Contacts Primary Contact
Name Phone Number
Campus Address
address
Dept. locations
Secondary Contact
Name
Phone Number
Campus Address
address
Dept. locations

11. Data Information/Systems
Is computer data backed up regularly?
Is data accessible from an alternate location? Is data accessible when the network is down?
System
Are information systems essential during an emergency? include details in your plan

12. Department Emergency Communication
 Phone 
 Text messaging
 Call tree
 UHCL web sites
 Pager
 Instant messaging
 Other (describe): Electronic Billboard, Radio/TV

13. Critical Essential Functions
Critical essential functions are those functions that must continue or
resume rapidly after a disruption of normal activities.
The critical interruptions matrix will assist in determining whether or not your area has any essential functions. Essential functions are listed as people, places or processes that must continue functioning during a wide range of emergencies.

14. Critical Interruptions Matrix
Condition
Days
Comments
1 – 2
3 – 4
5 – 10
11+
Critical program space & facilities are damaged or not available
Critical equipment is damaged or not available
Centrally provided power becomes unavailable
Communications via phone, fax, , and internet becomes unavailable
Central Information Systems are non- functional. Mission critical data is not unavailable
Local information systems (LAN or desktops) become non-functional
Staff is impacted by the disaster and not available to work
Critical business partners or vendors are unable to provide goods or services

15. Essential Functions Listing
Primary
Alternate
Second Alternate
People Responsible
Phone Numbers

16. Interdependencies Interdependencies
What are your department’s business interdependencies? What do you need from other departments to perform critical essential functions? List below the other products and services upon which your department depends on and the internal UH departments that provides that service.
1. Dependency (product/service):
Provider (UHCL department):
Has contact been made with dependency department to confirm services will be available for your department during an emergency?
D D
YES NO
Date Contacted: Contact Person:

17. External Dependencies
What are your department’s business external dependencies? What do you need from departments outside UHCL to perform critical essential functions?
Dependency (product or service)
Primary
Alternate
Supplier/Provider
Phone Numbers

18. Leadership Succession
Name
Phone Number
Alt Phone Number
Head of BCP
First Successor
Second Successor
Third Successor

19. Vulnerability/Risk Assessment
Considering your objectives, dependencies and essential functions, list below your vulnerabilities, and whether or not you can mitigate this vulnerability or area of risk. If yes, what mitigation strategies have you implemented or could you implement in order to minimize the impacts from this vulnerability/risk? This may be the most important step of your emergency continuity planning process. Formulation of your mitigation strategies may require reevaluation of your objectives and functions.
Vulnerability/Risk
Can you mitigate?
Mitigation Strategies
Yes/No
Example: UHCL Emergency Operation Center depends on internet access to function properly.
Yes
Hotspot ($ annually)
Request priority access from IT

20. Exercising Your Plan
Exercising Your Plan

21. Resumption Resumption RESUMPTION OF NORMAL OPERATIONS
Describe your BCP to fully resume operations as soon as possible after the crisis has passed. Identify and address resumption/scheduling of normal activities and services, work backlog, resupply of inventories, absenteeism, the use of earned time off, and personal needs.

22. Plan Approval
Plan Approval

23. Questions? Questions? Be Prepared Make A Plan Be Informed
Albert Black, B.S.
Director,
Emergency Management & Fire Safety
Office: