Change Lives  Shape the Future  Make a Difference …. Because MINERS Dig Deep

Dr. Patricia Nava, Chair Diane De Hoyos, Vice-Chair Dan Clouse Tessy Rappé Patrick Chavez, Combined Campaigns Manager for United Way Change Lives  Shape the Future  Make a Difference …. Because MINERS Dig Deep

 State legislation created the State Employee Charitable Campaign (SECC) in 1993 o Employees of state agencies, junior & community colleges, and universities across Texas  The State Employees Charitable Campaign is the only statutorily authorized workplace campaign for state agencies and higher education employees throughout Texas.

 Occurs once a year in the fall  Provides state employees an opportunity to: o Learn about the variety of charities in the SECC o Choose they want to support o Complete a pledge form One time gift by cash or check Automatic deduction

 Total employees: 4391  Total full time: 2204  Number givers: 485  Participation: 11% (22%)  Per capita donation: $ ($44.83)  2011 Total Pledges: $108,816  2010 Total Pledges: $ 98,812

The Goal: ≥ 50% + performance 2012 PLEDGE GOAL: $120,000 Change Lives  Shape the Future  Make a Difference …. Because MINERS Dig Deep

 Benefit of organizations to El Paso region o Provide a variety of vital health and human services o Improve the quality of life  Huge multi-billion dollar reductions in state funding o Impact on health and human services o Lack of other funding sources  Ability to claim a tax deduction

 $2.00 per month (for one year):  Provides vital cancer survivorship information and support to 80 cancer survivors  Provides meals for homebound senior citizens for two weeks  $5.00 per month (for one year):  Provides 12 students with an interactive CD on college-age depression and suicide  Provides teaching materials for 30 at-risk students for one school year

 $10.00 per month (for one year):  Provides 233 meals for hungry babies  Provides physical therapy sessions for patients with Multiple Sclerosis & Muscular Dystrophy  $20.00 per month (for one year):  Provides a full year of groceries for a homebound AIDS patient  Supports training in an environmental career for a person with a disability

 Educate  Motivate  Inspire  Promote  Various charities  Benefits of Payroll Deduction Change Lives  Shape the Future  Make a Difference …. Because MINERS Dig Deep

 Promote and publicize campaign  Approach employees in your department/unit  Distribute pledge forms and campaign materials  Collect all pledge forms from donors  Ensure pledge forms are filled out completely, signed, and the math is accurate  Give pink copy of pledge form to employee  Submit white and yellow copies of pledge forms to the Payroll Office On a weekly basis or as needed

 One-time gift (check or cash)  Payroll Deduction  Spread deductions over a calendar year:  Campaign pools donations to make a more significant impact on causes you wish to help  Manages your own philanthropy Know when deductions start and end  Saves time and takes little effort  Makes tax preparation easier Deductions appear on form W-2

Your gift may be designated to a single recipient or up to 6 agencies within a single federation

Make sure your total annual gift is calculated correctly ( total monthly gift x pay periods per year) Make sure this reflects the amount on the check or cash you desire to contribute Choose the # of months you want to contribute per year

Please check the charity is still listed

 An automatic will be sent to employees who made electronic payroll donations the prior year  will contain detailed instructions for processing the electronic form  Employees can select the charity and amount they wish to contribute through payroll deduction  Form must be ed to  One time donations cannot be processed on the electronic form; a paper form must be used

Please check charity is still listed

 Verify contributions stated on the list to the actual monies received  Keep Cash and Checks in a secure location  Enter cash donations in “One time SECC Donation Log”  Make checks payable to “SECC” and attach to the pledge form  Send for service to pick up pledge forms Coordinator and Courier will verify and sign for all cash and checks picked up Courier will hand deliver to Payroll

 Require donors to turn in pledge form directly to you  Employee should keep the pink copy only  Other copies will go the Payroll Office  Keep all forms together in an oversized envelope or file folder  Separate forms by pledge type:  Payroll Deductions  One-Time-Gifts

 Review the materials and websites thoroughly  Explain the benefits of giving to charity  Review the charity codes--codes change from year to year  Ensure the donor signs the form  Turn in your pledge forms in a timely manner  Thank employees for their consideration  Remember that all contributions are voluntary

UTEP SECC Contact Information:  Phone:  Webpages:  