PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI1 May 2005 PMBOK Guide – Third Edition Focus on Changes

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI2 May 2005 Introduction History of PMBOK PMBOK Update Project Review of PMBOK Section I and II Updates Section III Updates: Knowledge Areas Additional Changes Impacts to PMILIC and Members

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI3 May 2005 History of the PMBOK 20 years in the making The PMBOK Guide is the only PMI project management standard accredited by the American National Standards Institute (ANSI) Standards are continually kept up-to-date as the profession changes at an accelerated pace

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI4 May 2005 PMBOK Update Project – Team Charter Place more emphasis on the Project Management Process Groups Create a more expansive treatment of Integration management Expand the treatment of the Initiation Process Group at the front end of the project and at the start of each phase Expand the index and glossary

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI5 May 2005 PMBOK Update Project – Development Team Development team composed of volunteers led by Dennis Bolles, PMP and Darrell Hubbard, P.E. International and multi-industry team composition: 28 countries over 7 continents and 52 industries 27 months to draft the new standard 5 months for review and evaluation of draft (3,000 recommendations from 140 reviewers)

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI6 May 2005 PMBOK Update Project – Focus of Team Maintain a single project focus Maintain approximately the current size Expand focus/information on process groups Expand treatment of integration processes Expand treatment of initiation processes Improve content consistency Expand and improve the glossary

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI7 May 2005 PMBOK Update Project – Results: Structural Changes Emphasized the importance of the Project Management Process Groups Renamed Chapter 3 to “Project Management Processes for a Project” Moved Chapter 3 to a new Section II Named the new Section II “The Standard for Project Management of a Project” Revised Chapter 3 to clearly indicate that the processes, inputs and outputs are the basis of the standard for project management of a single project

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI8 May 2005 PMBOK Update Project – Results:Process Name Changes Seven processes added, 13 renamed and two deleted (net gain of five processes) Uniform style to be adopted emphasizing the activities (processes) are preferable Most new processes have been renamed using a verb-object format

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI9 May 2005 PMBOK Update Project – Results:Process Designations The terms “Facilitating Processes” and “Core Processes” no longer used to emphasize that all the processes have the same level of performance Processes are still grouped within the Project Management Process Groups: Initiating; Planning; Executing; Monitoring and Controlling; and Closing Process groups The 44 project management processes are mapped to both the Knowledge Areas and The Project Management Process Groups

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI10 May 2005 Review - PMBOK Sections 2000Third Edition Section I: The Project Management Framework Section II: The Project Management Knowledge Areas Section II: The Standard for Project Management of a Project Section III: AppendicesSection III: The Project Management Knowledge Areas Section IV: Glossary and IndexSection IV: Appendices Section V: Glossary and Index

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI11 May 2005 Updates: Chapter 1- Introduction Clarifies the differences between a project and operations Consolidates the areas of management expertise and interpersonal skills into one section Provides standard definitions for program and program management and for portfolio and portfolio management Adds more detailed discussion of project management office variations

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI12 May 2005 Updates: Chapter 2- Project Life Cycle and Organization Clarifies the distinction between project life cycles and product life cycles Defines stakeholders in relation to the project team Defines the project management office’s role and responsibility in the organization Introduces the concept of a project management system Moved general management skills to Chapter 1

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI13 May 2005 Updates: Chapter 3- Project Management Processes for a Project Completely rewritten Expanded to focus on the Project Management Process Groups and processes Moved to its own Section – new Section II – The Standard for Project Management of a Project Includes new diagrams defining process flows and deliverables overall and within each of the project management processes

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI14 May 2005 Updates: Section III – The Project Management Knowledge Areas Seven New Processes Renamed 13 Processes for greater clarity Tightly integrated and consistently placed Inputs, Tools & Techniques, and Outputs Added new process flow diagrams to better illustrate the relationships among the Project Management Processes Added an introduction to Section III describing the Process Flow Diagrams and Major project deliverables

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI15 May 2005 Updates: Chapter 4- Project Integration Management - Processes Third EditionThird Edition 4.1 Project Plan Development 4.2 Project Plan Execution 4.1 Develop Project Charter 4.2 Develop Preliminary Project Scope Statement 4.5 Monitor and Control Project Work 4.3 Develop Project Management Plan 4.6 Integrated Change Control 4.4 Direct and Manage Project Execution 4.3 Integrated Change Control 4.7 Close Project

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI16 May 2005 Updates: Chapter 4- Project Integration Management - Highlights Describes integration from the Project Management Process Groups’ perspective Adds 4 new processes: –Develop Project Charter formally authorizes a project –Develop Preliminary Project Scope Statement (high- level narrative of project scope) Monitor and Control Project Work –Close Project Renames 2 processes: Develop Project Plan and Direct and Manage Project Execution

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI17 May 2005 Updates: Chapter 5- Project Scope Management - Processes Third Edition 5.1 Scope Planning 5.1 Initiation 5.3 Scope Definition 5.4 Scope Verification 5.5 Scope Change Control 5.2 Scope Planning 5.3 Create WBS 5.4 Scope Verification 5.5 Scope Control 5.2 Scope Definition

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI18 May 2005 Updates: Chapter 5- Project Scope Management - Highlights Clarifies the role of the project scope management plan in developing the project scope Expands the discussion and clarifies the importance of a work breakdown structure Includes a new section on creating the WBS Deletes Initiation as a process with much of that information from the PMBOK 2000 going into Chapter 4 Expands the Scope Management Plan to cover planning for scope definition, creating the WBS, verifying and controlling the scope and making this the output of scope planning

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI19 May 2005 Updates: Chapter 6- Project Time Management - Processes 6.1 Activity Definition 6.3 Activity Resource Estimating 6.3 now 6.4 Activity Duration Estimating 6.5 now 6.6 Schedule Control 6.4 now 6.5 Schedule Development 6.2 Activity Sequencing

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI20 May 2005 Updates: Chapter 6- Project Time Management - Highlights Moved and renamed Resource Planning process into Chapter 6 (Activity Resource Estimating) Emphasizes the need for a schedule management plan Adds new information on project cost estimates, resource leveling and progress reporting Updated figures and diagrams: –Deleted PERT –Improved PDMs and ADMs –Added Milestone, Summary and Detailed Schedules

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI21 May 2005 Updates: Chapter 7- Project Cost Management - Processes 7.2 Cost Estimating 7.3 Cost Budgeting 7.4 Cost Control 7.1 Resource Planning 7.1 Cost Estimating 7.2 Cost Budgeting 7.3 Cost Control Time Management Third EditionThird Edition

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI22 May 2005 Updates: Chapter 7- Project Cost Management - Highlights Expanded to integrate project budget directly with the WBS and to cover controlling costs Focuses Bottom-up cost estimating on the the work packages or individual activities Makes significant structural changes to the inputs, tools and techniques Contains the majority of the Third Edition’s content on Earned Value Management (EVM) Emphasizes the need for a cost management plan

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI23 May 2005 Updates: Chapter 8- Project Quality Management - Processes 8.1 Quality Planning8.3 Quality Control8.2 Quality Assurance 8.3 Perform Quality Control 8.1 Quality Planning8.2 Perform Quality Assurance 2000 Third Edition

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI24 May 2005 Updates: Chapter 8- Project Quality Management - Highlights Strengthens the distinction between project and product quality Adds Continuous Process Improvement as an element of Perform Quality Assurance and Perform Quality Control Integrates quality activities with the overall Monitoring and Controlling processes as defined in Chapter 4

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI25 May 2005 Updates: Chapter 9- Project Human Resource Management - Processes 9.1 Organizational Planning 9.2 Staff Acquisition 9.3 Team Development 9.1 Human Resource Planning 9.2 Acquire Project Team 9.3 Develop Project Team 9.4 Manage Project Team 2000 Third Edition

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI26 May 2005 Updates: Chapter 9- Project Human Resource Management - Highlights Renamed processes and added one new one to better identify the aspects of human resource and staffing management planning Moved non-team stakeholder issues to Chapters 2 and 10 Added key explanations (organizational charts and position descriptions) Revised figures to reflect current techniques, including networking, virtual teams, ground rules, conflict management, observation and conversation, project performance appraisals, and issues log

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI27 May 2005 Updates: Chapter 10- Project Communications Management - Processes 10.2 Information Distribution 10.3 Performance Reporting 10.4 Administrative Closure 10.1 Communications Planning 10.2 Information Distribution 10.3 Performance Reporting Third EditionThird Edition 10.4 Manage Stakeholders out new

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI28 May 2005 Updates: Chapter 10- Project Communications Management - Highlights Moved out the Administrative Closure process Added the Manage Stakeholders process to explain how to manage communications to satisfy the needs of project stakeholders and resolve issues among them

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI29 May 2005 Updates: Chapter 11 Project Risk Management - Processes 11.1 RISK MANAGEMENT PLANNING 11.2 RISK IDENTIFICATION 11.3 QUALITATIVE RISK ANALYSIS 11.4 QUANTITATIVE RISK ANALYSIS 11.5 RISK RESPONSE PLANNING 11.6 RISK MONITORING AND CONTROL No Changes in Process Names

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI30 May 2005 Updates: Chapter 11- Project Risk Management - Highlights No process name changes BUT updates have been made to all six processes Increases the focus on opportunities (versus threats) Includes options based on project complexity Enhances Risk Management Planning activities in terms of risk categories, definitions of probability and impact Adds a risk register Provides better integration with other processes

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI31 May 2005 Updates: Chapter 12- Project Procurement Management - Processes 12.5 Contract Administration 12.6 Contract Closeout12.6 Contract Closure 12.1 Procurement Planning 12.2 Solicitation Planning 12.3 Solicitation 12.4 Source Selection 12.1 Plan Purchases and Acquisitions 12.2 Plan Contracting 12.3 Request Seller Responses 12.4 Select Sellers 12.5 Contract Administration Third EditionThird Edition

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI32 May 2005 Updates: Chapter 12- Project Procurement Management - Processes Renamed processes to recognize the negative cultural connotations of certain words in various areas around the world Improved consistency in the use of the terms “buyer” and “seller” Clarified the difference between the project team as a buyer of products and services and as the seller of products and services Includes information on seller performance evaluation Clarified various inputs, tools & techniques and outputs as identified by project management practitioners

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI33 May 2005 Additional Changes Changes to the Glossary Smooth Coordination of the development of the PMBOK Guide – Third Edition with project stakeholders – i.e. Manage the Update

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI34 May 2005 Glossary Changes Included terminology definitions to support the Third Edition’s contents Clarified meaning and improved the quality and accuracy of translations Eliminated terms not used in the standard

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI35 May 2005 Management of the PMBOK Update Facilitated the handoff of the final draft standard to the Publishing Department Interfaced with other PMI standards (e.g. Earned Value Management) and the Brand Development Department Expedited 11 official translations to market with the English version Supported and accelerated updates to the PMP and other exam products Assisted PMI Components and REPs to speed development of updated training materials Met release date of October 31, 2004 and mailed with the PM Journal in November/December

PMBOK Guide – Third Edition: Updates from PMBOK Guide – 2000 Edition Long Island Chapter - PMI36 May 2005 Impacts to PMILIC and Members PMP Testing Dates: –Aug 29, 2005: Last application date for test on PMBOK 2000 –Sep 24, 2005: Final test day for PMP test based on PMBOK 2000 (called 2004 Examination) –Sep 30, 2005: First test day for PMP test based on PMBOK Third Edition (called 2005 Examination) Availability of Materials: –Updated materials provided to REPs for courses’ material updates Updates to PMILIC PMP Prep Course –Committees needed to update the PMILIC course sessions for September 2005 PMP Prep Course –Last PMILIC PMP Prep course offering for PMBOK 2000 testing will be May 17 – June 23, with 2 sessions per week