Procedures Manual Reconstruction Presentation to: Georgia WIC Program Presented by: Abeda Hannan, MBA Policy and Compliance Unit Manager Date: December 2, 2015

To explain upcoming changes to the WIC Procedures Manual To receive feedback and suggestions from the District WIC staff PURPOSE PURPOSE

Goal The Policy & Compliance team will restructure the Georgia WIC Procedures Manual into a more user- friendly format based on the eleven (11) sections of State Plan Guidance, in collaboration with state and local agency staff

Approach to Development Process for developing the new policy and procedures manual: –Create New Policy Numbering System –Include USDA WIC authority –Revised Table of Contents –New Layout –Use 2016 PPM content to develop procedures –Web-based –Utilizing Hyperlinks

Where did we begin? Benchmarking Research Compared GA WIC Procedure Manual (PM) with other state’s existing WIC policies and procedures –Texas –California –Michigan –Hawaii –Utah

New Policy Numbering System New Policy Numbering System Based on 11 sections of State Plan Guidance Examples: –VM , –NS , And so on ….

Revised Table of Contents The numbering system will eliminate the need for a manual table of contents The revised table of contents design is simple Takes the content from narrative form to compartmentalized form Hyperlinks will allow the user to click to each policy individually online

Proposed New Layout

Policies and Procedures? Federal regulation State regulation The 2016 PM is the foundation

Electronic Documents and Forms Links! Utilize hyperlinks for all attachments and forms –links will eliminate the need for attachment numbers PM Documents and all attachments will be posted on a redesigned webpage Web design

Questions?