1. How Will it Help Me Do My Job?
What is the
Office of Environmental Management
Enterprise Requirements System (EMERS)?
How Will it Help Me Do My Job?

2. What Will EMERS Do?
Translate requirements (Federal regulations, Orders, EM policies, Federal, state, and local laws) into procedures that are current, accurate, and relevant
Provide an electronic delivery system for procedures and their supporting requirements
Establish accountability and control

3. How Will EMERS Help Us? Identifies procedures and who uses them
Defines procedures from a user perspective
Documents what we do, how we do it, and why
Integrates support functions with mission elements
Automates work tasks where appropriate
Creates internal accountability

4. How Will EMERS Help Me Do My Job?
Provides simple and easy steps within procedures to execute work
Ensures everything you need to perform a task is found in one place
Shows how requirements flow-down to the working level
Contains a directory of Subject Matter Experts

5. How Is EMERS Structured?
Work procedures are defined using requirements documents
Requirements are owned by Management Systems
Subject Areas contain
specific work procedures
Management Systems are broken down into Subject Areas

6. Management Systems…
Define EM’s highest level operating and business processes
Collectively describe how EM operates
Translate external requirements into the information staff need to do their work
Identify interdependencies between functions
Reflect functional versus organizational alignment
Define roles, responsibilities, accountabilities, and authorities (R2A2s) of HQ and Field, as they pertain to the Management System

7. EM Management Systems Budget and Financial Management
 Communications and Public Affairs
 Environment, Safety, and Health
 Facilities and Infrastructure
 Financial Assistance
 Human Resources Services
Information Technology
Legal Services
 Contract and Acquisition Management
 Personal Property Management
 Project Management
 Quality Assurance and Oversight
 Real Property Management
 Records Management
 Requirements Management
 Safeguards, Security, and Emergency Management

8. Subject Areas…
Describe a work process that applies to a broad group of employees across EM
Implement requirements related to that process
Contain a collection of step-by-step work procedures to execute work
Provide direct links to existing systems used in performing work

9. What are R2A2s? Roles – Functions individuals perform
Responsibilities – Obligations to ensure initiation, implementation, and/or completion of an activity
Accountabilities – Defines to whom you are accountable for fulfilling a responsibility
Authorities – Decision-making powers and controls

10. Who are EMERS Participants?
Management System Owners/POCs
Process Experts
Requirement Experts
Business Process Improvement team members
Users

11. Management System Owners…
Engage users in development of procedures
Define Subject Areas and procedures based on requirements
Present improved business processes/procedures to EM for approval
Authorize deployment of procedures in EMERS
Maintain their Management System
Monitor and reinforce use of procedures

12. Subject Matter Experts… for Requirements and/or Process
Provide technical expertise
Analyze and interpret requirements documents
Draft any needed initial procedural flow diagrams based on requirements
Participate on process improvement teams
Resolve comments
Maintain procedures and/or advise on requirements

13. Users… Volunteer for process improvement teams Review procedures
Follow appropriate procedures
Recommend changes needed
Provide feedback

14. How do Procedures get into EMERS?
Process ImprovementTeams are formed to develop procedures
With EM approval, existing procedures that meet the needs of EM are made available online

15. How are Procedures Developed?
Organizations recommend representatives to participate on process improvement teams
Process improvement teams analyze requirements to define the Subject Area scope and specific work procedures
Process improvement teams develop implementing procedures through facilitated process improvement sessions

16. s will be issued by EMERS Operations when new Subject Areas are available or when procedures are changed
From: EMERS Operations
Sent: January 3, :08 PM
Subject: New Subject Area on EMERS: Critical Decision Management
The Critical Decision Management Subject Area is now available on EMERS. This Subject Area provides the steps for completing Critical Decisions for both Major Systems Projects and non-Major Systems Projects.
The document can be viewed from this hyperlink:
Point out this is a typical that would notify SC staff that new stuff is available
This is a demonstration – not approved guidance

17. Potential EMERS Subject Area: Safeguards and Security Oversight Activities
Who can help if you have questions?
When was this Subject Area Effective?
Draw some lines to point out the SME, the effective date
This is a demonstration – not approved guidance

18. Potential EMERS Subject Area: Safeguards and Security Oversight Activities
Access the procedure by clicking on the link:
Procedure Content summarizes the Subject Area procedure
Draw some lines to show the procedural steps one has to follow
This is a demonstration – not approved guidance

19. Access related documents or forms in Section 3.0 of the Subject Area
Potential EMERS Subject Area: Safeguards and Security Oversight Activities
Access related documents or forms in Section 3.0 of the Subject Area
This is a demonstration – not approved guidance

20. Potential EMERS Subject Area: Safeguards and Security Oversight Activities
Requirement listing in subject area is database-driven: changes in the requirement trigger review of procedures.

21. Potential EMERS Subject Area: Safeguards and Security Oversight Activities
Reference list in subject areas
-- with embedded links -- provides centralized source of information

22. How will I be informed of EMERS activities?
Your Point of Contact*
EMERS home page*
s from Team Lead (Celinda Crawford)
Staff meetings
Special EMERS internal
communications
(e.g., content lead
communications)
*See last slide for link

23. Comments or Questions? Contacts: Celinda Crawford (EMERS IPT Lead)
Tim Harms (EMERS Project Manager)
See the prototype web page at
for info and Contact List