Executive Session Director’s Conceptual Design Review of Mu2e Project May 3-5, 2011 Jim Yeck

03-May-2011Director's Conceptual Design Review of the Mu2e Project 2 Agenda for Exec Session Charge and Review Focus Review Agenda Subcommittee Assignments Reviewer Writing Assignments Subcommittee Executive Sessions Reporting Structure Discussion

Charge 03-May-2011Director's Conceptual Design Review of the Mu2e Project 3

Charge (Continued) 03-May-2011Director's Conceptual Design Review of the Mu2e Project 4

Charge (Continued) 03-May-2011Director's Conceptual Design Review of the Mu2e Project 5

Review Focus This is NOT a Cost, Schedule, or Management Review. This is a technical review of the Conceptual Design. This review will satisfy the requirement of a Independent Design Review for CD-1 03-May-2011Director's Conceptual Design Review of the Mu2e Project 6

Project Design Phases 03-May-2011Director's Conceptual Design Review of the Mu2e Project 7

Agenda 03-May-2011Director's Conceptual Design Review of the Mu2e Project 8

Agenda continued 03-May-2011Director's Conceptual Design Review of the Mu2e Project 9

Agenda continued 03-May-2011Director's Conceptual Design Review of the Mu2e Project 10

Agenda continued 03-May-2011Director's Conceptual Design Review of the Mu2e Project 11

Reviewer Subcommittee Breakout Assignments Director's Conceptual Design Review of the Mu2e Project 03-May * Indicates Subcommittee Lead

Reviewer Subcommittee Breakout Assignments (continued) Director's Conceptual Design Review of the Mu2e Project 03-May * Indicates Subcommittee Lead

Reviewer Writing Assignments Director's Conceptual Design Review of the Mu2e Project 03-May

Reviewer Writing Assignments (continued) Director's Conceptual Design Review of the Mu2e Project 03-May

Reviewer Writing Assignments (continued) Director's Conceptual Design Review of the Mu2e Project 03-May

Subcommittee Executive Sessions First Subcommittee Executive Session –Tuesday, at 4:30 PM for 45 minutes (can stay in breakout room) –Consolidate thought and potential issues –Identify questions for the project or documentation needed for Wednesday morning breakout Second Subcommittee Executive Session –Wednesday at 1:00 PM for 90 minutes –Subcommittee to identify and consolidate potential recommendations –Start writing subcommittees portion of closeout presentation 03-May-2011Director's Conceptual Design Review of the Mu2e Project 17

Reporting Structure Results of the review are to be documented as findings, comments, and recommendations. The answers to the charge questions are to be a consolidation of feedback from all subcommittees. Answers should be an assessment of the overall project design. Findings, Comments, Recommendations and answers to the questions are to be presented in writing at a closeout with Mu2e and Fermilab’s management. Recommendations should not include a detailed list of items to be addressed, but be a summary of the issues. The detailed list of actions should be documented by each subcommittee and will be collected and given to the project separately from the Closeout/Final Report. Director's Conceptual Design Review of the Mu2e Project 03-May

Findings, Comments, and Recommendations Findings Comments Recommendations Findings are statements of fact that summarize noteworthy information presented during the review. Comments are judgment statements about the facts presented during the review. The reviewers' comments are based on their experiences and expertise. The comments are to be evaluated by the project team and actions taken as deemed appropriate. Recommendations are statements of actions that should be addressed by the project team. A response to the recommendation is expected and that the actions taken would be reported on during future reviews. 03-May-2011Director's Conceptual Design Review of the Mu2e Project 19

Reviewer Write-ups Write-up template ( Review Closeout Presentation Format ) is posted on Director’s Review Webpage. 5_03/Closeout_Presentation_Mu2e_ docx Write-ups (including answers to charge questions) are to be sent to Terry Erickson at prior to 7:00 AM on Thursday, May 5 for the Closeout Dry Run starting at 8:00 AM in One North Detailed list of items to be addressed by the project to be sent separately to Terry also. A final report will be issued within 2 weeks after the closeout. Director's Conceptual Design Review of the Mu2e Project 03-May

Discussion 03-May-2011Director's Conceptual Design Review of the Mu2e Project 21 Questions and Answers