Undergraduate Academic Advising for Advanced Scheduling 2016 Barbara Cobb, Coordinator of Academic Advising Renae Duncan, Associate Provost for Undergraduate Education Advising Committee Emre Bahadir, Lori Ballard, Gina Claywell, Steve Cox, Linda Johnsonius, Felecia Jones, Ryan Morrow, Kathy Stanczyk, Olympia Stewart, Ed Thome, Janice Vaughn, Peggy Whaley

Advising Website and Checklist Advising Checklist linked on website – click HERE Resources for Academic Advisors AND Students Refer students to Advising Website for dates, information, how-to, and more.

University Bulletin Review your advisees’ programs in Bulletin Student may choose any Bulletin in force (may move forward or backward) Bulletin expiration dates on Registrar website “Academic Degrees and Programs” chapter Degree programs University Studies program Approved University Studies Course List Areas, Majors, Minors in your program: for Courses in your program, know Prerequisites

To Advisees myGatemyGate Teaching/Advising tab, Advisee Listing At top of Advisee Listing: icon

Include in to Advisees: Advising Website For Students: Your Advisor/Your ResponsibilitiesYour Advisor/Your Responsibilities link Who is my advisor? What is academic advising? Student responsibilities Advisor responsibilities Also include: Scheduler link OR Open Advising Hours/location OR other instructions on how to schedule advising Timetable for Advanced Scheduling Plan tools and other program-specific information

Before Meeting Advisees: Mapworks myGatemyGate Teaching Advising tab Check for Referrals Activity Report Midterm Grades Mapworks for Academic Advisors See Advising website main page Especially for Academic Advisors

Before Meeting Advisees: RACR See Advising website, Menu, For Academic Advisors, How to Read a RACR Review RACR in advance Be sure advisees use RACR Use Notes feature to record advice given

Use RACR to check progress to degree Your program MAY require more than 120 credit hours to complete all requirements. Your program MAY require fewer than 120 credit hours; unrestricted electives may be needed to reach 120 credit hours. Check GPA; advisees may need to retake courses to meet GPA requirements. Ask if advisee is succeeding in all current courses; MAP-Works includes Midterm grades, Referrals, Academic Updates, which may indicate problems.

RACR and Transfer Courses Transfer courses with prefixes TRN, CLL, SCL, HLP, MLL, SOS, ESC, GAC, GED are courses that do not have an established Murray State equivalent. See Transfer Equivalency Course Look-Up for courses already evaluated.Transfer Equivalency Course Look-Up These courses may appear in “Unrestricted Electives – Additional Hours Toward Degree” at bottom of RACR (after area/major/minor, before “Insufficient and Withdrawals”) Evaluate these courses for equivalency

Transfer Course Equivalencies If course is equivalent, contact the Transfer CenterTransfer Center (course will be evaluated and added to equivalency for ALL FUTURE evaluations) If course should be substituted for University Studies for THIS STUDENT ONLY, use the University Studies Course Substitution form University Studies Course Substitution If the course should be substituted for a course in your program, use the Registrar Course Exception formCourse Exception

Transfer-In Level Remains! Note: if a 200-level course from another institution is substituted for a 300+ course at MSU, the course will NOT count toward 300+ credit hours for graduation.

RACR “What-If” “What-If” allows student and/or advisor to view a RACR for a different area, major, track, program, minor Problems with RACR? Contact

Before Meeting Advisee: Schedule of Classes Schedule of Classes: check for availability of classes for students in your program Schedule can be found on – myGate Teaching/Advising – myGate Academics (student) – RacerNet

Advising Session Meet with every student Use RACR and the Bulletin to help student choose classes Know prerequisites and help students plan accordingly – create/use Plan Make sure student is making progress Discuss strengths, weaknesses, successes, challenges (Mapworks can help here) Discuss career/professional plans Discuss internship/education abroad/away

Advanced Scheduling April 5-8 – Timetable linked on Advising website Student Registration Status: myGate/Academics, center of page – Date/Time that Advanced Scheduling opens – Holds – Academic Standing/Status First Summer O sessions are April Students should register BEFORE Summer O!

15 credit hours per semester toward Area, Major/Minor, University Studies = 120 hours in 8 semester = Graduation in 4 years Note new tuition model (12-15 flat rate full-time tuition) and adjust advising accordingly

Full-Time Status Bursar: Full-Time = 12 credit hours NON-WEB Housing: Full-Time = average 12 hours per semester, Fall / Winter / Spring Scholarship: rules vary; be sure that student knows how to stay in good standing International: rules vary; be sure that student knows requirements Veterans: Full-Time = 12 credit hours; no WEB remedial/developmental allowed

Refer Advisees to the Experts! Be an expert in Academic Advising for your area, major, programs, certifications, etc. When the topic is outside of the above expertise – housing, mental health, scholarships, loans, etc. – use Academic Advising Quick Links to refer advisee to the appropriate expert When in doubt, use Referral to Retention Advising website has Counseling info link Advising website

Advisor Hold After successful advising, clear Advisor Hold myGate, Teaching/Advising, Advisee Listing (or use Student Search) Click HERE Released looks like this: If you do not see Release Advisor Hold for your advisee, contact the RegistrarRegistrar If you accidentally clear a hold that should not be cleared, contact the Registrar to reset it

Declaring Area, Major, Minor 45 Credit Hours: Student MUST have Area or Major declared before Advanced Scheduling 60 Credit Hours: Student with a Major MUST have MINOR or second Major declared before Advanced Scheduling Change of Area/Major: use this FORM (Registrar Forms)FORMRegistrar Forms Change of Minor may be done on same form; student MAY change Minor without advisor signature at the Registrar’s Office

Advising Honors College Students Honors Sequence REPLACES University Studies See RACR for Honors Sequence Honors Students MUST enroll in AT LEAST ONE Honors Sequence course EVERY semester until Honors Sequence is complete Honors Program students register on the first day of Advanced Scheduling Be proactive in helping Honors students match Honors Sequence courses and prerequisites If Honors Sequence disappears from an Honors Program student’s RACR, the student should contact the Honors Office immediately.

Registrar / RACR Registrar Registrar: Tracy Roberts RACR: Ashley Rogers Transfer Center Director: Maria Rosa Transfer Evaluator: Jennifer Husemann International Student Advising Director: Bill McKibben MAP-Works / Referrals / Retention Director: Jamie Mantooth Academic Advising Coordinator: Barbara Cobb QuickLinksQuickLinks – Five Top Links

Additional training is always available! Please contact: RACR: Ashley Rogers Mapworks / Referrals: Ben Stinnett Academic Advising: Barbara Cobb We are here to help!