ROLAND GAREIS Management of the project-oriented Company ® PMUni Project: pm education mature Workshop: Questionnaire Development November 26th, 2007 Esbjerg

ROLAND GAREIS Management of the project-oriented Company ® Workshop Agenda Status of PMUni project: pm education mature Research process Developing questionnaire (in small groups) Presentation of group results Planning the next steps

ROLAND GAREIS Management of the project-oriented Company ® PMUni Project: pm education mature

ROLAND GAREIS Management of the project-oriented Company ® pm education mature : Objectives Analysis and benchmarking of project management education programs of about 7 universities Knowledge transfer between cooperating universities achieved Further development of the model „pm education mature“ achieved Relationships between PMUni cooperation partners strengthened

ROLAND GAREIS Management of the project-oriented Company ® pm education mature : Context Project: Analysis of PM education programs in Austria (2003) Establishment PMUni (2007) Project proposal: project-oriented university (with Romanian university, University of Southern Denmark, etc.) Other PMUni projects

ROLAND GAREIS Management of the project-oriented Company ® pm education mature: Model

ROLAND GAREIS Management of the project-oriented Company ® Content: Project Management (Example) B 1.1. Projects and project management Project definition and project types Project management process Design of the project organisation Different project management approaches (e.g. PMBok, Prince 2, ICB) 1=never, 2=seldom, 3=sometimes, 4=often, 5=always

ROLAND GAREIS Management of the project-oriented Company ® pm education mature: Project Phases Project management Development of the model –Development of draft questionnaire –Planning and preparing process description, glossary –Planning and preparing templates of reports –Preparing and performing development workshop –Completing questionnaire –Adapting analysis tool Analyses –Preparing and performing pilot analysis –Evaluation of pilot analysis –Adapting maturity model and IT tool –Briefing Cooperation partners –Preparing and performing analyses of cooperation partners

ROLAND GAREIS Management of the project-oriented Company ® Project Phases (2) Evaluation –Preparing evaluation –Performing evaluation –Providing template and data –Preparing analysis reports per partner Benchmarking –Preparing benchmarking workshops –Performing benchmarking workshop –Preparing draft benchmarking report –Completing benchmarking report –Presentation of results

ROLAND GAREIS Management of the project-oriented Company ®

Project owner Project manager Project manager Project Organisation Designer Project team member 5 Project team member 5 Project team member 2 Project team member 2 Project team member 4 Project team member 4 Project team member 3 Project team member 3 Project team member n Project team member n Central research team Project team member 1 Project team member 1 Program- mer PM Educ. Programme 1 PM Educ. Programme 1 PM Educ. Programme 2 PM Educ. Programme 3 PM Educ. Programme 3 PM Educ. Programme 4 PM Educ. Programme 4 PM Educ. Programme 5 PM Educ. Programme 5 PM Educ. Programme n PM Educ. Programme n PM Assistant Organisation

ROLAND GAREIS Management of the project-oriented Company ® pm education mature : Milestones WSP-CodeNameDateActual 1.1.1Project assigned Development workshop performed Questionnaire completed Pilot analysis performed Analyses of cooperation partners performed Analysis reports prepared Benchmarking report completed Project approved

ROLAND GAREIS Management of the project-oriented Company ® pm education mature : Costs and Financing Project costs –Personnel costs project manager –Personnel costs of each cooperating partner –Travelling costs of each cooperating partner Financing –each cooperation partners finances for himself

ROLAND GAREIS Management of the project-oriented Company ® pm education mature : Environments Cooperation partners Universities IPMA, PMI Students Lecturers Project organization Etc.

ROLAND GAREIS Management of the project-oriented Company ® Project Status: Project Score Card (per 15th November 2007)

ROLAND GAREIS Management of the project-oriented Company ® Project Status: Interpretation Project objectives –Slight changes in dimensions of maturity model and questionnaire –Benchmarking within the PMUni workshop, happy projects’08 (28th May 2008) Project progress –Development of a draft of the questionnaire, description of research process, glossary etc., –Developing templates for the analysis and benchmarking report –Preparation of development workshop

ROLAND GAREIS Management of the project-oriented Company ® Documents to be Worked on Questionnaire: pm education mature Description: Research process Glossary of terms

ROLAND GAREIS Management of the project-oriented Company ® Maturity Model and Questionnaire

ROLAND GAREIS Management of the project-oriented Company ® pm education mature: Model

ROLAND GAREIS Management of the project-oriented Company ® Model: Open Additional dimensions required? Weights for dimensions … To be decided after the discussion of the questionnaire

ROLAND GAREIS Management of the project-oriented Company ® Questionnaire: Overview Introduction Types of programs considered Number of questions Formulation of questions ….

ROLAND GAREIS Management of the project-oriented Company ® Development of Questions Objectives –Common understanding of structure of questionnaire and questions, scaling –Dealing with terminology: IMPA, PMI, Prince2, … Tasks –Analysis of draft of questionnaire –Additions, corrections Working Form –2 mixed groups; Group 1 (Renate): sections A, B, C, D; Group 2 (Liesi): sections E, F, G –Group work: 40` –Presentation and discussion of results

ROLAND GAREIS Management of the project-oriented Company ® Presentation of group results

ROLAND GAREIS Management of the project-oriented Company ® Overall Impressions Structure of the questionnaire ok; but optimizations required Consideration of programs of different scopes (ECTS) –Needs to lead to different results Level of detail –Basically ok; evaluation of students, infrastructure, and social competences need to be more differentiated Scales –Also application of methods for projects of low and high complexity to be considered Terminology –Consideration of IPMA as well as PMI terminology –„program“ Add open questions

ROLAND GAREIS Management of the project-oriented Company ® Scaling Consideration of … –Coverage of contents, application of methods in class, application for projects of different complexity Coverage of the contents –Not covered, just mentioned, covered, comprehensively covered, very comprehensively covered Application –Not applied, just few applications, applied, comprehensively applied, very comprehensively applied Complexity –Not applied, …, …, applied for projects of low complexity, applied for projects of high complexity Combination of criteria –Not applied, just few applications, some applications, applied for projects of low complexity, applied for projects of high complexity

ROLAND GAREIS Management of the project-oriented Company ® B 1.2 PM methods for the project start process (IPMA)/for the project planning process (PMI) Coverage of project planning methods, such as project objectives plan, work break-down structure, cost plan, milestone plan, bar chart, CPM, risk analysis, etc. –Not covered, just mentioned, covered, comprehensively covered, very comprehensively covered Application of project planning methods in class –Not applied, just few applications, some applications, applied for projects of low complexity, applied for projects of high complexity Coverage of project context analyses –…

ROLAND GAREIS Management of the project-oriented Company ® Next steps

ROLAND GAREIS Management of the project-oriented Company ® Next steps Adapting questionnaire –Adaption based on workshop results by PMG –Feedback to the adapted questionnaire by everybody –Finalizing questionnaire by PMG Adapting analysis IT-tool Performing pilot analysis –PMG –? Post-project phase –Offering the model for analysis by other universities (for a minimum charge)

ROLAND GAREIS Management of the project-oriented Company ® PMUni Board Meeting and Exchange of Experience Meeting

ROLAND GAREIS Management of the project-oriented Company ® Topics: Exchange of Experience Meeting Sectoral process & project management (Liesi) Relationship between national universitarian networks focusing on project management and the international network PMUni ? Relationships of PMUni to relevant environments, such as IPMA, PMI, etc ? ….

ROLAND GAREIS Management of the project-oriented Company ® Happy Projects! Roland Gareis