Scott Raines, Director of School Planning and Construction “Investing in West Virginia’s Future”

David Sneed– Executive Director Tamela Brewer – Executive Secretary Scott Raines – Director of Architectural Services Mike Hall – Assistant Director of Architectural Services Joyce VanGilder – Assistant Director of Architectural Services Ben Ashley – Assistant Director of Architectural Services Dana Womack – Assistant Director of Architectural Services Angie Bradley – Technical Assistant Garry Stewart – Director of Finance Stella Gill – Director of Administration Karen Courtney – Financial Assistant

 What is the CEFP?  Selecting Projects for SBA Consideration  Modifying/Updating the CEFP  Applying for SBA Funding  Questions & Input from You

Mission To Provide State Funds for and Facilitate the Construction & Maintenance of School Facilities to Meet the Needs of the People of West Virginia in an Efficient & Economical Manner.

What is the CEFP?

Purpose  Ensure Efficient Use of Capital Funding for the Future  Justify Facility Expenditures  Accommodate New Educational Innovations  Build Community Support

May-June 2018 October 2020 August 2020 Submit to SBA & SBE Statewide Planning Period SBA & SBE Statewide Planning Timeline

From the Data Collected You Must:  Determine where & how many schools are needed to deliver curriculum?  Determine the most thorough & efficient method to deliver the educational plan?  Translate educational needs into facility needs  Create a finance plan that supports the implementation of the CEFP  Communicate the plan

Ultimate Goal: Develop A Facility Plan…  Based on Community Input & Available Data  That can be Fiscally Implemented by the BOE &  Provides Schools That:  Are Safe, Secure Environments for Students  Are Appropriate for Educational Program &  Meet Student Needs Effectively & Efficiently

Selecting a Project for SBA Funding Consideration

Change in the Project Development Process up front  SBA working with County up front on Project Development

 Work with your SBA staff representative first  Consider possible options early in the process  Proposed project must be in your Comprehensive Educational Facilities Plan  Amendment may be required  Projects should address as many of the evaluation criteria as possible

 Select projects with a single focus.  Consider projects that have united support from the local board.  Consider the funding limits of the SBA and the maximum local funding available to achieve project completion.  Caution: Good projects may be scored low if sufficient information is not provided to the review team.

Modifying and Updating the CEFP

 Forms required for Amendment  SBA 106 – CEFP Application for Amendment  SBA 132 – Feeder School Summary  SBA 134 – Facility Evaluation Form  SBA 141 – Area Space Allocation (Worksheet #2)  SBA 142 – Summary of Spaces (Worksheet #1)  SBA 147 – Translating Educational Needs into Facility Needs  SBA 148 – High School Attendance Area Proposed Building Use and Capital Improvements  SBA 152 – Abandoned Schools Report  SBA 156 – Building Program Utilization (Worksheet #3)  Others as necessary  Must be submitted prior to Funding

 Forms required for Annual Update  SBA 116 – Facility Classification Form  SBA 132 – Instructions and HS Attendance Area/Feeder School Summary  SBA 145a & 145b – Major Improvement Program Annual Update  SBA 162 – Executive Summary – CEFP Annual Update  SBA 179 – Annual Energy Usage  Must be submitted by December 1 each year > How Do I…  File a CEFP Annual Update?  Apply for a CEFP Amendment?

Applying for SBA Funding

 Discuss the Project(s) with the SBA representative.  Develop an understanding of the scope of the project with the SBA.  Determine the type of professional services needed.  Establish project financing  New School  Addition & Renovation  Funding Sources  Preparing the grant application

 SBA representative will help you prepare for your interview  Submission Interview with SBA Authority Members  Post-interview follow-up assistance  SBA Staff provides recommendations to the Authority regarding projects that best meet the funding criteria.

 Project team meeting  SBA Staff will assist County with educational programming  Educational programming (Educational specification will be approved by county & turned over to the Design Firm)  Design phase submissions  Bidding & Construction  Post-occupancy project evaluation

 We’re with the government, and we’re here to help! ?