PA-ETEP Overview for Teachers

Table of Contents  Registration Registration  Portal Navigation Portal Navigation  Notifications Notifications  Student Learning Objectives Student Learning Objectives  Formal Observations Formal Observations  Differentiated Observations Differentiated Observations  Walkthroughs Walkthroughs  Anecdotal Notes Anecdotal Notes  82 Summative Rating Forms 82 Summative Rating Forms  NTPE Observations NTPE Observations  Learn More Learn More  Help and Support Help and Support

Registration  Each district has their own unique PA-ETEP portal  New teachers and non-teaching professionals (NTPEs) self-register on their district’s PA- ETEP portal  How to Register Video, click herehere

Portal Navigation Once logged in, teachers and NTPEs should access their My Observations page to view items…  Student Learning Objectives (SLOs)  Formal Observations  Differentiated Observations  NTPE Observations  Walkthroughs  Anecdotal Notes  82 Forms

My Observations On the My Observations or User Summary page, teachers and NTPEs can access open items and/or start new items by scrolling down to the appropriate section or clicking on the section quick links.

My Observations (continued) Most items are initiated by supervisors, but some are created by a teacher or NTPE (see list below).  SLOs (teacher initiates)  Formal Observations (supervisor initiates)  Differentiated Observations (supervisor initiates)  NTPE Observations (NTPE initiates)  Walkthroughs (supervisor initiates)  Anecdotal Notes (supervisor initiates)  82 Forms (supervisor initiates)

Notifications PA-ETEP sends out notifications each time a user (i.e., teacher, NTPE, and/or supervisor) completes and submits a step in a process. For example, when a teacher completes and submits their Pre-Observation Questionnaire, the system sends an notification to the assigned supervisor, notifying them of the submission. Once notified, the supervisor can then return to the item and review and add comments. When the supervisor submits those comments, an notification is sent to the teacher informing them of the update. All communications are sent to the user’s registered address. In addition to notifications, a copy of each notification is placed in the receiving users Notification section.

Student Learning Objectives (SLOs) SLOs are initiated by the teacher. When a teacher first starts an SLO, they are prompted to select the supervisor that will be responsible for reviewing and approving their SLO. The SLO process has three main phases, including the completion and approval of the SLO, updates (as needed), and final submission.

SLO Steps  Step 1 – Teacher creates a new SLO and selects the appropriate supervisor  Step 2 – Teacher completes the SLO (five sections)… and Submits  Section 1 – Classroom Context  Section 2 – Goal  Section 3 – Performance Measures  Section 4 – Performance Indicators  Section 5 – Teacher Expectations  Step 3 – Supervisor reviews, adds comments, and approves… and Submits  Step 4 – Once approved, teacher returns to the SLO at any time throughout the school year and enters updates… and Submits  Step 5 – As needed, supervisor reviews / adds comments… and Submits  Step 6 – When appropriate, teacher provides final update… and Submits for Finalization  Step 7 – Supervisor reviews, adds comments, and rates the SLO… and Submits

Formal Observations Formal Observations are initiated by supervisors. Teachers will receive an notification when their supervisor initiates the formal observation process. The Formal Observation process has three main phases, including the Pre-Observation, Classroom Observation, and Post-Observation phases.

Formal Observation Steps  Step 1 – Teacher completes the pre-observation questionnaire… and Submits  Step 2 – Teacher meets with supervisor (pre-observation conference)  Step 3 – Supervisor completes classroom observation and scripts evidence… and Submits  Step 4 – Teacher reviews evidence (adds comments if needed)… and Submits  Step 5 – Teacher completes the post-observation questionnaire… and Submits  Step 6 – Teacher completes the self-assessment rubric… and Submits  Step 7 – Supervisor reviews and completes the self-assessment rubric… and Submits  Step 8 - Teacher meets with supervisor (post-observation conference)  Step 9 – Supervisor completes observation summary form… and Submits  Step 10 – Teacher and supervisor authenticate the observation

Differentiated Observations Differentiated Observations are initiated by a supervisor. Teachers will receive an notification when a supervisor initiates the differentiated observation process. The Differentiated Observation process has three main phases, including the Action Plan, Mid-Year Progress update, and Year-End Progress update / Self-Assessment Rubric rating.

Differentiated Observation Steps  Step 1 – Teacher selects type of differentiated supervision and component focus areas and completes the differentiated observation action plan… and Submits  Step 2 – Supervisor reviews/adds comments… and Submits  Step 3 - Teacher completes mid-year progress update… and Submits  Step 4 – Supervisor reviews/adds comments… and Submits  Step 5 – Teacher completes year-end progress update… and Submits  Step 6 – Supervisor reviews/adds comments… and Submits  Step 7 – Teacher completes self-assessment rubric… and Submits  Step 8 – Supervisor reviews and completes self-assessment rubric… and Submits

Walkthroughs Walkthroughs are initiated by a supervisor. Teachers/NTPEs will receive an notification when a supervisor completes and submits a walkthrough. Once submitted, the teacher/NTPE will have the option to review the evidence collected in the walkthrough and submit back to the supervisor any feedback and/or comments.

Anecdotal Notes Anecdotal Notes is a section where supervisors can document evidence outside of a Formal Observation, Differentiated, SLO, Walkthrough, etc. Anecdotal Notes are initiated by a supervisor. Teachers/NTPEs will receive an notification when a supervisor submits an Anecdotal Note. Once submitted, the teacher/NTPE will have the option to review the evidence collected and submit back to the supervisor any feedback/comments.

82 Rating Forms Summative Rating forms are completed by supervisors.  82-1 forms are for Teachers  82-2 forms are for Principals  82-3 forms are for Non-Teaching Professional Educators (NTPEs) Teachers/NTPEs will receive an notification when a supervisor completes and submits an 82 rating form. Once submitted, teachers/NTPEs will have the option to review and print.

NTPE Observations The NTPE Observation process is designed for non-supervising and supervising NTPEs. Non-Supervising NTPEs  Elementary School Counselor  Secondary School Counselor  School Nurse  School Psychologist  Instructional Technology Specialist  Dental Hygienist  Home and School Visitor  Behavioral Specialist  Social Worker  Physical Therapist / Occupational Therapist Supervising NTPEs  Supervisor of Curriculum and Instruction  Supervisor of Special Education  Supervisor of Pupil Services  Supervisor of Vocational Education Building Principals also use the NTPE Observation Process.

NTPE Observations The NTPE Observation process is initiated by the NTPE. When an NTPE starts the process, they are prompted to select the supervisor that will be responsible for reviewing and approving their NTPE Observation. The NTPE Observation process has three main phases. Phase one includes goal setting, selecting component focus areas, adding evidence, and approval by a supervisor. Phase two involves ongoing updates throughout the school year. The final phase involves scoring of the self- assessment rubric.

NTPE Observation Steps  Step 1 – NTPE creates a new NTPE observation and select the appropriate supervisor  Step 2 – NTPE completes the NTPE observation… and Submits  Enter Goals  Select Component Focus Areas  Enter Comments/Evidence for each Component Focus Area, using the rubric language, Guiding Questions, and Types of Evidence resources as a guide  Step 3 – Supervisor reviews, adds comments and approves… and Submits  Step 4 - Once approved, NTPE returns to their NTPE observation at any time throughout the school year and enters updates… and Submits  Step 5 – Supervisor reviews / adds comments… and Submits  Step 6 – When appropriate, NTPE completes self-assessment rubric… and Submits  Step 7 – Supervisor reviews and completes self-assessment rubric… and Submits  Step 8 – NTPE and supervisor authenticate the observation

Learn More To learn and see more, click on the links below…  Getting Started Guides for Teachers Getting Started Guides for Teachers  Formal Observation - Pre-Observation Questions (pdf) Formal Observation - Pre-Observation Questions (pdf)  Formal Observation - Post-Observation Questions (pdf) Formal Observation - Post-Observation Questions (pdf)  Differentiated Observations – Action Plan Questions (pdf) Differentiated Observations – Action Plan Questions (pdf)

Help and Support Option #1 - Click on Support and Create a New Support Ticket Option #2 –