THE K-12 LEARNING INFRASTRUCTURE PROGRAM & WI-FI UPGRADE INITIATIVE FEBRUARY 18, 2016

FORM 486 Must be filed 120 days after notice of funding OR service start date, whichever is later Letter will be sent to the person that filed the 471 giving late notice 20 day “grace period” Lose a day of funding for every day late beyond the 120 deadline if not filed in the 20 day grace period May file a request for an extension May file an appeal if funding has been lost and you feel that you have a valid reason

CONFIRMING 486 IS FILED VIA DATA TOOL Enter the Funding Year Enter your BEN (Billed Entity Number Click the check box Select Data Points (just above Step 2) Section D Click Date of Applicant’s FCDL Click 486 SSD (Service Start Date) Build Data File at the bottom to get spreadsheet When you try to open spreadsheet you will be asked if you want to continue - YES

DATA TOOL SPREADSHEET 471 Application NumberFRN486 SSDFCDL Date /01/20156/12/ /01/20156/12/ /01/20156/12/ /01/20156/12/ /01/20156/12/2015

DEADLINE TOOL Choose Form 486 from the menu on the left Enter your Funding Letter date in the left calendar You may get this from the Data Tool if you can’t find your letter Enter your Service Start date in the right calendar This is typically July 1

HEAD START INELIGIBLE Not eligible for funding in Virginia

REVERTING UNUSED FUNDS FORM Paper form at this time Used for multiple purposes Block 3 used for reducing or canceling an FRN Suggest you send U.S. Postal, Return Receipt Requested Keep a copy Put a copy of your postal receipt with you 500 copy

EPC TASKS THAT SHOULD BE COMPLETED BY NOW Log into EPC Confirm all sites, including Non-Instructional Facilities (NIF) are present Division should have a Billed Entity Number (BEN) that is different than the BEN for the Central Office Call the Client Services Bureau to make changes,

CONNECTIVITY QUESTION – ANSWER NOW Answer based on current, not future, situation Video tutorial Manage-Connectivity-Questions.aspx

UPDATE ON STUDENT DATA Info on schools and divisions potentially eligible for CEP can be found at Free and reduced lunch data to be published on this page – not yet available

DIVISIONS TO DO Get existing multi-year contracts in electronic format Start filing your 470s for services if you are not using a state 470 SLD has a new File Along With Me Blog Determine your Cat 2 needs

VIRGINIA TO DO Post student lunch and enrollment data Award contracts Provide guidance on service provider selection via mini-bid process Provide guidance on filing Form 471

QUESTIONS?