Relay For Life of Novi Northville Student Event Chaperone Details

Welcome & Introductions

What is Relay?

More than 339 of students came together to form 33 teams! Raised more than $27,800 cancer fighting dollars! Honored 12 survivors! 2015 Details

Saturday, May 21 – Sunday, May 22 12:00 pm – 6:00 am Ford Field Park in Northville Goal of 40 teams, 400 participants, 20 Survivors –28 teams currently –348 participants currently –10 survivors currently registered Hoping to raise $47,000 this year! –$13,902 currently raised 2016 Details

What will we do? Planning, rules, and patience. HERE WE GO…

Your Job as a Chaperone Turn in your chaperone form! Register online Actively monitor your team Learn the names of all students on the team Set a good example and conduct yourself in a manner that will encourage the best behavior of all participants.

Event Rules NO pets NO chaperones who didn’t register NO chaperones who forgot their ID NO students who didn’t register NO students without permission slip No smoking, tobacco products or alcohol No Wheeled items on track except wagons, wheelchairs and strollers Most Important – HAVE FUN!

More Event Rules Each team must have one chaperone for every 10 students for the entire event Students that have raised $100 by the start of Relay will receive their wristbands the first Team Captain Checkin At 10:30pm, we will have a chaperone meeting where we will hand out the remaining wristbands for participants that raised the rest of their $100 at Relay in the Welcome Tent At 11:00pm all students without wristbands will have to leave the event

More Event Rules Between the hours of 11:00pm and 6:00am, each participant must check in with their chaperone every hour No students are allowed to enter or leave the event between 11:00pm and 6:00am No Cohabitation in Tents If a student is sick and has to leave, the Chaperone MUST contact the parent and let Maureen Rovas know immediately

What Should We Bring? Food, water, coolersand other snacks Chairs, latern, flashlight and stuff to keep warm (blankets and coats) Just in case gear – rainboots, bug spray, w Activties to keep you busy, cell phone, comfortable shoes, Copy of permission slips Money for onsite fundraisers

What Can be Left at Home? Please do not bring glass bottles or containers onto the property. No pets No younger or older siblings after 11pm Valuables are brought at your own risk

Schedule of Events 12pmSoft start 12pm Survivor & Caregiver Luncheon 11:45am-12:30 pmNo Music - Wedding at Mill Race Village 1:30 pmOpening Ceremony 1:30 pmSurvivor & Caregiver Celebration 2:00 pm Team Captain CheckIn Permission Slips and Wrist Bands 3:00-5:30 pmNo Music - Wedding at Mill Race Village

Schedule of Events 7pmTeam Captain Check In 8pm Fight Back Ceremony 10pmLuminaria Ceremony 10:30pmChaperone Huddle – receive additional wristband and copies of permission slips 11pmYouth without chaperone/permission slips will head out 4:30amClean up to begin 4:30amTeam Captain Check In 6:00 amClosing Ceremonies

Facilities Ford Field Park in Northville No Parking at Mill Race Village Ford Field Lot Reserved for Survivors & Caregivers until 2pm See Parking Map for additional options Team Captain Checkin at Main Tent Restrooms – porta john’s onsite

Campsites

Emergency Plan If a storm is approaching –If just rain, we will cover up and continue Relay –More severe weather will be considered by the committee and appropriate safety measures; including whether to evacuate will be an option –Only Keri Hirschman/Maureen Rovas can make this final decision Evacuation is done by the committee going from site to site to notify Relayers that an evacuation is necessary When an evacuation is called; if it is possible Relay can continue after the weather passes then we will announce when the gates will be open again for continuation or clean up No one may stay at the field during an evacuation! Other Inclement Weather (cold) Injuries should be reported to ACS Staff Parnter

Sunday Clean-up Clean up begins at 4:30am Sunday morning, please use this time to breakdown everything BUT please don’t leave before closing Please take all your site decorations home with you! Also please consider sending one member of your team to the stage area to help clean up our common areas! There will be a special location to dump candles Please dump sand in grass, not in trash!

Good Stuff to Know! Only students who raise $100 and turn in their permission form can stay the night with a Chaperone. Those with out will be asked to leave after the luminaria ceremony. Trash and recycling collection is done non- stop throughout the day. Team Captains should check in at every Team Captain Check In We must observe NO MUSIC spots for our wedding neighbors

Good Stuff continued… All school rules are in effect for the duration of the event. Please be respectful of all in attendance. At least one team member from each team should be walking the track at all times. Teams will be selling lots of food and beverages at the event. Make sure to bring cash. Waivers are provided and required to be signed by parent/guardian for high risk activities (tug of war, dunk tank, etc.)

Volunteers Needed!! For more information: dab9-rflnn

Final Thoughts Take some time to talk with your kids about all of the things they learned by participating in Relay: responsibility, leadership, and compassion for others. These qualities last a lifetime, prepare them for the workforce, and are equally important to the money that we raise in the fight against cancer.

Contacts Maureen Rovas, ACS Contact – *Over night contact* Jenna Christie, Add’l ACS Contact – Abby Samuels, Add’s ACS Contact –

Questions? Thank You!