Cappuccino Coaching Module 17 Productivity ©Ruby McGuire 2015

Welcome & Introduction (Give a few lines of introduction about yourself) “In my coaching I help …” (e.g - people with relationship issues or struggling with overwhelm) “Through questioning & coaching skills I help people …” (e.g– determine what their life purpose is, to set boundaries, set action plans & take action in their lives) “I’m a bit like a plumber – I help people unblock their problems!” ©Ruby McGuire 2015

What are Cappuccino Coaching Sessions? ©Ruby McGuire 2015 A way of learning what coaching is A starting point for taking action and making some small changes in your life Safe environment – get involved as little or as much as you choose In business? A way of meeting like minded people, bring your business cards & share Not in business? Just mingle, make new friends

What We Will Cover Today ©Ruby McGuire 2015 Productivity vs time management What’s stopping you? When are your best times? What’s your plan? What impact is this having on you? Time boxing Productivity hacks There’s an app for that Be at your best Mini action plan

Productivity vs Time Management Group Work 5-10 mins ©Ruby McGuire 2015 Productivity - The effectiveness of productive effort, especially in industry, as measured in terms of the rate of output per unit of input Time Management - The ability to use one’s time effectively or productively, especially at work: time management is the key to efficient working Time management – managing time Productivity – effectively managing tasks within that time

What’s Stopping You? (optional slide) Belief don't deserve what you want Take yourself too seriously People pleasing/others first The Joneses Nothing worthwhile to contribute Agonising over decisions Process takes too long/too much effort or commitment Write down 3 things that might be stopping you - WkBk Fear of being judged/criticised Giving up too quickly 'I'll do this until...' 'Should', 'Must', Fear of unknown Doubt, 'Can't' Might make a mistake ©Ruby McGuire 2014

When are your best times? ©Ruby McGuire 2015 Group brainstorm or individual work (5-10 mins) WkBk Early bird or a night owl? What do you currently do each day? What one thing could you change to work more effectively, and in line with your best energy levels?

What’s Your Plan? (WkBk) ©Ruby McGuire 2015 Set a clear desired outcome Chunk the overall goal into mini goals Set a time frame for overall goal Set some milestone dates & rewards for mini goals Just do it!

What Impact Is It Having On You? (WkBk) ©Ruby McGuire 2015 Individual work (5 mins) How is this affecting; You Your working life Your home life?

Timeboxing Group brainstorm or individual work (5-10 mins) WkBk ©Ruby McGuire 2015 “Individuals can use timeboxing for personal tasks, as well. This technique utilizes a reduced scale of time (e.g., thirty minutes instead of a week) and deliverables (e.g., chores instead of a component of a business project). Personal timeboxing is said to help curb perfectionist tendencies (by setting a firm time and not overcommitting to a task). Adam Pash writes that timeboxing helps overcome procrastination and that many people find that the time pressure created boosts creativity and focus.”

8 Top Productivity Hacks (WkBk) ©Ruby McGuire Brain dump / take notes 2.Turn off the ‘noise’ 3.Schedule in breaks – neuroscience brain 4.Batch process 5.Steven Covey – quadrants – Eisenhower’s box 6.Time log 7.Boundaries 8.Create habits with a trigger

There’s An App For That (WkBk) ©Ruby McGuire 2015 Trello/Pomello RescueTime Facebook - cull your feed/limit time/groups Jabber Turn messenger off etc Sanebox IFTTT.com Google Keep MIT’s, Bullet Journal, ABC’s

Kanban Method ©Ruby McGuire 2015

Be At Your Best ©Ruby McGuire 2015 Exercise Eat Healthily Sleep Take a break – out of your head Review the day Book a white space day

Mini Action Plan (WkBk) ©Ruby McGuire 2015 Individual work: Write in your workbook What will you change as a result of today’s session, if anything? What tools, support will you need to help you with this? What will you be/do/have by making these changes?

What We Have Covered Today ©Ruby McGuire 2015 Productivity vs time management What’s stopping you? When are your best times? What’s your plan? What impact is this having on you? Time boxing Productivity hacks There’s an app for that Be at your best Mini action plan

Enjoyed Today’s Session? What was the best thing about this session? Come back next month for our topic on …. Tell your friends, follow on facebook, twitter etc.. (give business card if you have one) Want to work with me (here’s how…) If you’ve left your name will add it to my mailing list – latest topics, hints/tips etc.. I will leave you with some words of wisdom ©Ruby McGuire 2015