Meeting Maker – Computing Division Scheduling Calendar Jack Schmidt, John Bellendir June 2 nd, 2005

Meeting Maker Products Millenium - Scheduling Calendar Millenium - Scheduling Calendar WebEvent - Event Calendar WebEvent - Event Calendar Arrival – Software Development Kit Arrival – Software Development Kit

Millenium Background Background Features Features FNAL Configuration FNAL Configuration Futures Futures CD Recommendation CD Recommendation

Background Meeting Maker calendaring has been in use at the lab since at least Meeting Maker calendaring has been in use at the lab since at least Major software and hardware upgrade May 2 nd,2005 Major software and hardware upgrade May 2 nd,2005 The current system has ~500 active users, 68 rooms, and 87 resources. The current system has ~500 active users, 68 rooms, and 87 resources.

Who Uses It? Division Active Users AD116 CD101 DIR32 ESH62 FESS102 LSS35 PPD51 Total In Use 499 Licenses Purchased 750

Rooms DivisionRooms AD12 CD6 CMS1 DIR15 ESH7 FESS7 LSS5 PPD15 Total In Use 68

Resources DivisionResources AD16 CD15 DIR4 ESH12 FESS2 LSS15 PPD23 87 Resources are shared calendars, overheads, computers, etc

Features Realtime Scheduling Realtime Scheduling Clients Clients Central User/Resource Directory Central User/Resource Directory

Realtime Scheduling Schedule meetings with others in real time Schedule meetings with others in real time Verifies user and room/resource availability Verifies user and room/resource availability Notifies Room/Resource Manager of request Notifies Room/Resource Manager of request Schedule meetings with non-meeting maker users via Schedule meetings with non-meeting maker users via Maintain calendar in a centralized location Maintain calendar in a centralized location

Clients Native Clients: Native Clients: Windows (2000/XP) and Macintosh (OSX) Windows (2000/XP) and Macintosh (OSX) Provides multiple calendar views Provides multiple calendar views Palm Synchronization Palm Synchronization Publish Calendar To Web Publish Calendar To Web Reminders via pager or Reminders via pager or Offline mode Offline mode Task Scheduling/Assignment Task Scheduling/Assignment

Clients HTML Client: HTML Client: Designed for Linux and/or offsite use Designed for Linux and/or offsite use Works with supported lab browsers Works with supported lab browsers Many of the features as the native client but: Many of the features as the native client but: No handheld synchronization No handheld synchronization Cannot publish calendar Cannot publish calendar

Clients Outlook Add-on: Outlook Add-on: Schedule meetings through Outlook with Meeting Maker users Schedule meetings through Outlook with Meeting Maker users Provides a central database to store all user calendars Provides a central database to store all user calendars Pocket PC Synchronization Pocket PC Synchronization Client Feature Comparison Client Feature Comparison eetingmaker/Modules/mmco_features.cf m eetingmaker/Modules/mmco_features.cf m

Central User/Resource Directory Integrates easily with existing LDAP infrastructure Integrates easily with existing LDAP infrastructure Reduces cost of administration through centralized user and resource management Reduces cost of administration through centralized user and resource management Simplifies the user account and creation process Simplifies the user account and creation process

FNAL Configuration 3 new servers: 3 new servers: MMXP - Meeting Maker Native Client Server. The main database resides on this machine. MMXP - Meeting Maker Native Client Server. The main database resides on this machine. MMWEB - Meeting Maker Tomcat Server. Used by Web Clients as well as Outlook clients. MMWEB - Meeting Maker Tomcat Server. Used by Web Clients as well as Outlook clients. MMGTW - Meeting Maker LDAP Gateway Server. Will connect to the existing FNAL LDAP Directory Service. MMGTW - Meeting Maker LDAP Gateway Server. Will connect to the existing FNAL LDAP Directory Service. Easy to add new servers if needed Easy to add new servers if needed

FNAL Configuration LDAP Integration (June 2005) LDAP Integration (June 2005) Same login username and password as and IM Same login username and password as and IM Central Database Central Database Find users and resources across site Find users and resources across site Names displayed as Lastname Firstname when scheduling Names displayed as Lastname Firstname when scheduling Resources proceeded by Division/Section/Experiment Resources proceeded by Division/Section/Experiment

FNAL Configuration Helpdesk Support Helpdesk Support Issues and support are trackable through the Remedy system Issues and support are trackable through the Remedy system FNAL Website FNAL Website CD page, User Essentials Menu, Choose “Calendaring” CD page, User Essentials Menu, Choose “Calendaring” “How To” Support “How To” Support Meeting Maker provides “How To” support for all FNAL users. Register here: Meeting Maker provides “How To” support for all FNAL users. Register here: rt/default.cfm rt/default.cfm rt/default.cfm rt/default.cfm

FNAL Configuration 750 server licenses 750 server licenses 120 Outlook Add-on licenses 120 Outlook Add-on licenses Native and HTML clients are free Native and HTML clients are free

Futures Server side notification by Q Server side notification by Q Wireless support for Handhelds Q (Extra cost) Wireless support for Handhelds Q (Extra cost) Server side auto-publishing by Q Server side auto-publishing by Q1 2006

CD Recommendations Try Meeting Maker as the Division scheduling product Try Meeting Maker as the Division scheduling product Hold follow-up status to review user feedback (Fall?) Hold follow-up status to review user feedback (Fall?)

WebEvent Features Features Futures Futures CD Recommendation CD Recommendation

Web Event Event Scheduling for a site: Event Scheduling for a site: Web based interface Web based interface Separate internal calendars from public calendars Separate internal calendars from public calendars Meeting change notification Meeting change notification Ability to add items to existing calendar software Ability to add items to existing calendar software Multiple event calendar views Multiple event calendar viewsDemo s/webevent_view/demo.cfm s/webevent_view/demo.cfm

Futures Direct Interface with Millennium clients Direct Interface with Millennium clients

CD Recommendations Thoughts for CD use Thoughts for CD use Briefings Briefings OSG Meetings OSG Meetings Workshops Workshops Project Request Project Request 50 licenses available 50 licenses available Work with Division Office on testing and design Work with Division Office on testing and design

Arrival Features Features Futures Futures CD Recommendation CD Recommendation

Features Allows Web developers to integrate Meeting Makers time management engine into portals, intranet or applications Allows Web developers to integrate Meeting Makers time management engine into portals, intranet or applications Can be used stand-alone or on top of existing calendar server installation Can be used stand-alone or on top of existing calendar server installation

CD Recommendation Examine for use with EIU project: Examine for use with EIU project: Leave calendar Leave calendar DocDB Meeting interface DocDB Meeting interface