MANAGING EMPLOYER REGISTRATIONS AND SERVICES IN OSMIS ONE-STOP MANAGEMENT INFORMATION SYSTEM (OSMIS)

OBJECTIVE: TO PROVIDE GUIDANCE AND CLARIFICATION TO ONE–STOP STAFF OF THE PROCEDURES FOR REGISTERING, PROVIDING AND RECORDING SERVICES TO EMPLOYERS FROM THE ONE-STOP PERSPECTIVE. TO PROVIDE GUIDANCE AND CLARIFICATION TO ONE–STOP STAFF OF THE PROCEDURES FOR REGISTERING, PROVIDING AND RECORDING SERVICES TO EMPLOYERS FROM THE ONE-STOP PERSPECTIVE. *EMPLOYER SELF-SERVICE MODULE ALSO AVAILABLE

EMPLOYER REGISTRATION A. EMPLOYER MAY CONTACT ONE-STOP STAFF FOR REGISTRATION AND SERVICES. B. EMPLOYER MAY CHOSE TO REGISTER AND OBTAIN SERVICES USING THE SELF-SERVICE FEATURE. C. EMPLOYERS MAY REGISTER BY CHOSING A COMBINATION OF BOTH “A” AND “B” ABOVE.

REGISTERING AN EMPLOYER AN EMPLOYER MUST BE REGISTERED BEFORE ANY SERVICES, (INCLUDING JOB ORDER LISTINGS ) MAY BE ENTERED INTO OSMIS. AN EMPLOYER MUST BE REGISTERED BEFORE ANY SERVICES, (INCLUDING JOB ORDER LISTINGS ) MAY BE ENTERED INTO OSMIS. THE EMPLOYER REGISTRATION CONSISTS OF ONE PAGE WITH 18 MANDATORY FIELDS (19 IF IS CHOSEN AS THE PREFERRED MODE OF CORRESPONDENCE). THE EMPLOYER REGISTRATION CONSISTS OF ONE PAGE WITH 18 MANDATORY FIELDS (19 IF IS CHOSEN AS THE PREFERRED MODE OF CORRESPONDENCE). THE ASTERISK (*) INDICATES A MANDATORY FIELD. THE ASTERISK (*) INDICATES A MANDATORY FIELD.

REGISTERING AN EMPLOYER – OS STAFF CHECK FIRST TO SEE IF A REGISTRATION EXISTS. FROM THE NAVIGATION MENU, SEARCH FOR THE EMPLOYER BY SELECTING: CHECK FIRST TO SEE IF A REGISTRATION EXISTS. FROM THE NAVIGATION MENU, SEARCH FOR THE EMPLOYER BY SELECTING: REGISTER….EMPLOYER….EDIT REGISTER….EMPLOYER….EDIT Allows user to enter search criteria and view employers, regardless of status (Approved or pending approval). Allows user to enter search criteria and view employers, regardless of status (Approved or pending approval).OR SELECT EMPLOYER – SELECT EMPLOYER – Allows user to view only employer registrations that are approved. Allows user to view only employer registrations that are approved.

NEW EMPLOYER REGISTRATION TO ENTER A NEW REGISTRATION, FROM THE NAVIGATION MENU, SELECT: REGISTER….EMPLOYER…..NEW REGISTER….EMPLOYER…..NEW ENTER ALL APPLICABLE INFORMATION AND CLICK “SAVE”. ENTER ALL APPLICABLE INFORMATION AND CLICK “SAVE”. EMPLOYER WILL RECEIVE A NOTIFICATION CONFIRMING REGISTRATION, IF THE EMPLOYER HAS CHOSEN PREFERRED MODE OF CORRESPONDENCE AS . EMPLOYER WILL RECEIVE A NOTIFICATION CONFIRMING REGISTRATION, IF THE EMPLOYER HAS CHOSEN PREFERRED MODE OF CORRESPONDENCE AS .

EMPLOYER REGISTRATION UNIQUE IDENTIFYERS FOR THE EMPLOYER REGISTRATION PHONE NUMBER PHONE NUMBER USER ID USER ID NO TWO EMPLOYERS MAY HAVE THE SAME PHONE NUMBER AND/OR USER ID.

EDIT EMPLOYER REGISTRATION THIS LINK HAS TWO PURPOSES To edit the employer’s registration details To edit the employer’s registration details To create/add a new location for an employer To create/add a new location for an employer

EDIT EMPLOYER REGISTRATION TO EDIT A REGISTRATION, FROM THE NAVIGATION MENU, SELECT: REGISTER…..EMPLOYER…..EDIT REGISTER…..EMPLOYER…..EDIT EDIT APPLICABLE INFORMATION AND CLICK “SAVE” EDIT APPLICABLE INFORMATION AND CLICK “SAVE”

NEW LOCATION A NEW PRIMARY PHONE NUMBER AND USER ID MUST BE PROVIDED FOR EACH NEW LOCATION. THIS ALLOWS FOR EACH LOCATION TO HAVE ITS OWN UNIQUE ‘ACCOUNT’. A NEW PRIMARY PHONE NUMBER AND USER ID MUST BE PROVIDED FOR EACH NEW LOCATION. THIS ALLOWS FOR EACH LOCATION TO HAVE ITS OWN UNIQUE ‘ACCOUNT’. TO SAVE AN EXISTING REGISTRATION AS A NEW LOCATION, ENTER APPLICABLE INFORMATION AND CLICK “SAVE AS NEW LOCATION” TO SAVE AN EXISTING REGISTRATION AS A NEW LOCATION, ENTER APPLICABLE INFORMATION AND CLICK “SAVE AS NEW LOCATION”

APPROVE/REJECT REGISTRATION TO APPROVE OR REJECT A REGISTRATION, FROM THE NAVIGATION MENU, SELECT: TO APPROVE OR REJECT A REGISTRATION, FROM THE NAVIGATION MENU, SELECT: REGISTER…..EMPLOYER…..APPROVE REGISTER…..EMPLOYER…..APPROVE SELECT DESIRED EMPLOYER AND CLICK “APPROVE REGISTRATION” OR “REJECT REGISTRATION” AS APPROPRIATE SELECT DESIRED EMPLOYER AND CLICK “APPROVE REGISTRATION” OR “REJECT REGISTRATION” AS APPROPRIATE REJECTED REGISTRATIONS CANNOT BE RETRIEVED

REGISTRATION APPROVAL/REJECTION NO APPROVAL IS NECESSARY FOR REGISTRATIONS CREATED OR EDITED BY ONE-STOP STAFF (OSS) NO APPROVAL IS NECESSARY FOR REGISTRATIONS CREATED OR EDITED BY ONE-STOP STAFF (OSS) IF THE EMPLOYER SELF-REGISTERS OR EDITS AN EXISTING REGISTRATION, THE REGISTRATION IS UNDER REVIEW AND MUST BE APPROVED BY OSS. IF THE EMPLOYER SELF-REGISTERS OR EDITS AN EXISTING REGISTRATION, THE REGISTRATION IS UNDER REVIEW AND MUST BE APPROVED BY OSS. ANY STAFF, STATEWIDE, MAY APPROVE/REJECT A REGISTRATION. ANY STAFF, STATEWIDE, MAY APPROVE/REJECT A REGISTRATION.

REJECTED EMPLOYER A NEW REGISTRATION MAY BE REJECTED BY OSS. REJECTING A REGISTRATION DELETES IT FROM THE SYSTEM. A NEW REGISTRATION MAY BE REJECTED BY OSS. REJECTING A REGISTRATION DELETES IT FROM THE SYSTEM. THE EMPLOYER RECEIVES A MESSAGE VIA WHEN THE REGISTRATION HAS BEEN REJECTED. THIS OCCURS ONLY WHEN THE EMPLOYER SELECTED THE PREFERRED MODE OF CORRESPONDENCE AS . THE EMPLOYER RECEIVES A MESSAGE VIA WHEN THE REGISTRATION HAS BEEN REJECTED. THIS OCCURS ONLY WHEN THE EMPLOYER SELECTED THE PREFERRED MODE OF CORRESPONDENCE AS . AN EMPLOYER CANNOT LOG INTO THE SYSTEM UNTIL A REGISTRATION IS APPROVED BY OSS. AN EMPLOYER CANNOT LOG INTO THE SYSTEM UNTIL A REGISTRATION IS APPROVED BY OSS.

EMPLOYER SEARCH TO SEARCH FOR AN EMPLOYER, FROM THE NAVIGATION MENU, SELECT REGISTER….EMPLOYER….EDIT REGISTER….EMPLOYER….EDIT Allows user to enter search criteria and view employers, regardless of status (Approved and pending approval). Allows user to enter search criteria and view employers, regardless of status (Approved and pending approval).OR SELECT EMPLOYER – SELECT EMPLOYER – Select employer allows user to view only employer registrations that are approved Select employer allows user to view only employer registrations that are approved

CREATE JOB ORDER SELECT THE EMPLOYER FOR WHOM THE JOB ORDER WILL BE CREATED SELECT THE EMPLOYER FOR WHOM THE JOB ORDER WILL BE CREATED FROM THE NAVIGATION MENU, SELECT: EMPLOYER SERVICES FROM THE NAVIGATION MENU, SELECT: EMPLOYER SERVICES CREATE JOB ORDER CREATE JOB ORDER ENTER ALL APPLICABLE INFORMATION AND “SAVE” ENTER ALL APPLICABLE INFORMATION AND “SAVE”

REJECT A JOB ORDER SELECT THE EMPLOYER FOR WHOM THE JOB ORDER WILL BE REJECTED SELECT THE EMPLOYER FOR WHOM THE JOB ORDER WILL BE REJECTED GO TO LIST OF JOB ORDERS FOR SELECTED EMPLOYER. CLICK ON THE ORDER NUMBER OF THE JOB ORDER TO BE REJECTED GO TO LIST OF JOB ORDERS FOR SELECTED EMPLOYER. CLICK ON THE ORDER NUMBER OF THE JOB ORDER TO BE REJECTED SELECT REJECTED FROM THE BOTTOM OF THE PAGE SELECT REJECTED FROM THE BOTTOM OF THE PAGE A REJECTED JOB ORDER CANNOT BE RETRIEVED. A REJECTED JOB ORDER CANNOT BE RETRIEVED.

JOB ORDER FORM THE JOB ORDER CONSISTS OF 5 PAGES. (*) INDICATES MANDATORY FIELD. THE JOB ORDER CONSISTS OF 5 PAGES. (*) INDICATES MANDATORY FIELD. WHEN A CHANGE IS MADE TO THE JOB ORDER, IT IS NECESSARY TO GO TO PAGE FIVE AND CLICK “SAVE” WHEN A CHANGE IS MADE TO THE JOB ORDER, IT IS NECESSARY TO GO TO PAGE FIVE AND CLICK “SAVE”

JOB ORDER ENTRY AN ENCIRCLED RED “C” NEXT TO A JOB ORDER FIELD INDICATES THAT THE EMPLOYER HAS MADE A CHANGE TO THAT FIELD. AN ENCIRCLED RED “C” NEXT TO A JOB ORDER FIELD INDICATES THAT THE EMPLOYER HAS MADE A CHANGE TO THAT FIELD. IF ZERO IS ENTERED FOR MINIMUM EXPERIENCE REQUIRED, THE JOB ORDER WILL DISPLAY TO ALL JOB SEEKERS. IF ZERO IS ENTERED FOR MINIMUM EXPERIENCE REQUIRED, THE JOB ORDER WILL DISPLAY TO ALL JOB SEEKERS. IF AFFIFMATIVE ACTION IS SELECTED, THE JOB ORDER WILL SUPPRESS (NOT DISPLAY TO THE PUBLIC) IF AFFIFMATIVE ACTION IS SELECTED, THE JOB ORDER WILL SUPPRESS (NOT DISPLAY TO THE PUBLIC)

JOB ORDER FUNCTIONS CREATE, DUPLICATE, DELETE CREATE, DUPLICATE, DELETE CREATE TO ENTER A NEW JOB ORDER CREATE TO ENTER A NEW JOB ORDER DUPLICATE TO MAKE AN EXACT COPY OF AN EXISTING JOB ORDER DUPLICATE TO MAKE AN EXACT COPY OF AN EXISTING JOB ORDER DELETE TO DELETE JOB ORDERS WITH NO REFERRALS. THE DELETE OPTION IS UNAVAILABLE IF AT LEAST ONE REFERRAL HAS BEEN ENTERED. DELETE TO DELETE JOB ORDERS WITH NO REFERRALS. THE DELETE OPTION IS UNAVAILABLE IF AT LEAST ONE REFERRAL HAS BEEN ENTERED.

JOB ORDER FUNCTIONS REOPEN, CLOSE, HOLD, EDIT REOPEN, CLOSE, HOLD, EDIT REPOPEN TO OPEN A CLOSED JOB ORDER REPOPEN TO OPEN A CLOSED JOB ORDER CLOSE TO CLOSE A JOB ORDER IN ANY STATUS – OPEN, CLOSED, REFERRAL HOLD CLOSE TO CLOSE A JOB ORDER IN ANY STATUS – OPEN, CLOSED, REFERRAL HOLD HOLD TO REMOVE A JOB ORDER FROM ACTIVE STATUS WITHOUT CLOSING IT HOLD TO REMOVE A JOB ORDER FROM ACTIVE STATUS WITHOUT CLOSING IT EDIT – TO VIEW AN EXISTING JOB ORDER AND/OR TO MAKE CHANGES TO AN EXISTING JOB ORDER. EDIT – TO VIEW AN EXISTING JOB ORDER AND/OR TO MAKE CHANGES TO AN EXISTING JOB ORDER. CREATE PDF CREATE PDF IF THIS FUNCTION IS AVAILABLE TO USER, A PDF FILE MAY BE CREATED IF THIS FUNCTION IS AVAILABLE TO USER, A PDF FILE MAY BE CREATED

JOB ORDER FUNCTIONS NOTES NOTES WIA NOTES ARE VIEWABLE, BUT MAY NOT BE DELETED. WIA NOTES ARE VIEWABLE, BUT MAY NOT BE DELETED. THERE ARE NO W-P AUTO-GENERATED NOTES. THERE ARE NO W-P AUTO-GENERATED NOTES. CHANGES TO NOTES & DELETIONS MAY BE MADE BY ORIGINATOR WITHIN 48 HOURS. OSS MAY CHANGE ONLY NOTES HE/SHE ORIGINATED. CHANGES TO NOTES & DELETIONS MAY BE MADE BY ORIGINATOR WITHIN 48 HOURS. OSS MAY CHANGE ONLY NOTES HE/SHE ORIGINATED. OSS MAY ADD-ON A NOTE TO AN ORIGINATOR’S NOTE. OSS MAY ADD-ON A NOTE TO AN ORIGINATOR’S NOTE.

5 WAYS TO CLOSE AN ORDER Fully Placed Fully Placed Fully Referred Fully Referred Close Date Passes Close Date Passes OSS – Manually Closes the Job Order OSS – Manually Closes the Job Order Employer Closes the Job Order Employer Closes the Job Order

O*NET 1. Searches on the exact O’NET code 2. Searches on the first six digits of the similar O’NET codes 3. Searches on the first six digits of the related O’NET codes.

MANAGE SERVICES ALL SERVICES PROVIDED TO EMPLOYERS MAY BE RECORDED IN OSMIS. ALL SERVICES PROVIDED TO EMPLOYERS MAY BE RECORDED IN OSMIS. TO RECORD SERVICES: TO RECORD SERVICES: MAKE SURE THE EMPLOYER OF CHOICE IS SELECTED SELECT EMPLOYER SERVICES SELECT EMPLOYER SERVICES SELECT MANAGE SERVICES SELECT MANAGE SERVICES AT BOTTOM OF PAGE, ENTER SERVICE INFORMATION AND PRESS ENTER AT BOTTOM OF PAGE, ENTER SERVICE INFORMATION AND PRESS ENTER

SATISFACTION SURVEY A NEW SATISFACTION SURVEY MAY BE COMPLETED BY OSS OR BY THE CUSTOMER A NEW SATISFACTION SURVEY MAY BE COMPLETED BY OSS OR BY THE CUSTOMER SURVEYS MAY BE VIEWED SURVEYS MAY BE VIEWED CHRONOLOGICALLY –THE MOST RECENT SURVEY. CHRONOLOGICALLY –THE MOST RECENT SURVEY. ALPHABETICALLY –THE MOST RECENT SURVEY. ALPHABETICALLY –THE MOST RECENT SURVEY.

OSMIS RESOURCES OSMIS TRAINING PRESENTATIONS OSMIS TRAINING PRESENTATIONS AGENCY FOR WORKFORCE INNOVATION